Job Type: Administrative, Financial and Accounting Manager for the ASEAN and OCEANIA CNRS Offices and the 4 CNRS International Research Laboratories in Singapore
A: Administrative Manager Position
- Responsible for the establishment and execution of procedures and administrative activities incumbent upon the Regional Office. Reporting to the Director of the ASEAN CNRS Office in Singapore, and dotted line to the Financial Service of CNRS HQ in Paris, France.
- The role covers 6 entities: the 2 CNRS Representative Offices based in Singapore for ASEAN and in Australia and the 4 International Research Laboratories (IRL) established by CNRS in Singapore.
- The role includes administrative relations with partners of the entities.
- The role will be performed in two working languages: French and English.
The tasks assigned to the Administrative Manager consist of:
· Human resources management, including:
- Updating the employee’s data under RESEDA (CNRS software for HR) and other necessary tools.
- Coordinating the onboarding of researchers in the 4 IRLs based in Singapore (agreements, formalities, financing, etc.)
- Ensuring the administration of the visits undertaken by the entities (visits, reimbursements, transportation requests, etc.)
- Monitoring and coordinating recruitments (post-doc positions or others) within the framework of the projects (funding from France and others) in which the 4 IRLs are involved.
· Financial and accounting management:
- Serving as the principal entry point for the CNRS headquarters
- enabling the definition of the budget of the 6 entities.
- Processing accounting entries, monitoring and analysing expenses of the 6 entities (using the CNRS financial information system GESLAB).
- Updating laboratory management tools from CNRS (RESEDA, DIALOG).
- Monitoring the budget forecast for the projects of the 4 IRLs.
- Managing the financial items of large-scale research projects, particularly European, International, and French projects (ANR, FUI, etc.) of the 4 IRLs.
- Developing and managing audit requests related to these research projects.
· In the context of monitoring and managing operating credits (available to the 6 entities), the Administrative manager will, under the authority of the IRL director or the relevant office director, carry out the following tasks in the GESLAB finance tool:
- Creating purchase orders and documenting the proof of execution.
- Receiving invoices from suppliers and forwarding them to CNRS HQ for payment.
- Corporate credit cards: establishing and entering purchase orders for expenses justified by the directors of the 6 entities.
- Issuing and monitoring reimbursement to personnel based on supporting documents.
- Creating and monitoring the fixed assets.
- Creating mission orders, submitting duly completed expense statements accompanied by supporting documents provided by the mission participants for settlement to CNRS HQ.
- Monitoring the budget.
- Participating in the completion of year-end closing operations in coordination with CNRS HQ
· The Administrative manager will establish and maintain a manual of procedures applicable to each of the 6 entities (Representative Offices and IRLs), aimed at standardizing administrative and financial tasks and facilitating service continuity in case of absence or leave.
The CNRS (National Center for Scientific Research) is the largest research organization in France, with its primary mission being to conduct fundamental research across all scientific fields. Established in 1939, it is under the auspices of the French Ministry of National Education, Higher Education, and Research. The CNRS employs over 30,000 researchers, engineers, and technicians distributed across laboratories throughout the country. It covers a wide range of disciplines, from natural sciences to humanities and social sciences. The CNRS also engages in numerous international research projects and collaborates with academic institutions and research organizations worldwide, and particularly in Singapore. Its aim is to produce cutting-edge knowledge and promote scientific excellence at both national and international levels.
Requirements:
– Bachelor's or Master's graduate
– Fluent in written and spoken French
– Salary range: SGD5,000 - 7,000 (depending on suitability and experience)
– Workplace Address: CREATE Tower (NUS Campus), 1 Create Way #08-01 Singapore 138602
