Job Summary:
We are seeking a highly organized and proactive person to manage the reception and administrative tasks. This role requires excellent communication skills, multitasking abilities, and a customer-focused attitude. The ideal candidate will serve as the first point of contact for visitors while ensuring the efficient day-to-day running of the office.
Key Responsibilities:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls, handle inquiries, and manage correspondence.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain a tidy and organized reception area.
- Provide administrative support including scheduling meetings, managing calendars, and coordinating office activities.
- Maintain office & pantry supplies inventory and order as needed.
- Handle & liaise with Meal, Uniform & Transport Vendor
- Assist in the preparation of reports, presentations, and other documents.
- Handle data entry, filing, and document management tasks.
- Raising Purchase Orders & Invoicing using SAP
- Coordinate travel arrangements, appointments, and meeting logistics.
- Support HR or other departments with administrative duties as needed.
- Ensure compliance with office protocols and procedures.
Qualifications and Skills:
- Proven experience as an administrator, receptionist, or in a similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook) and office equipment.
- Experience in SAP.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive and confidential information professionally.
