Job Purpose:
To assist with Accounts Payables and General Accounting duties.
Key Roles & Responsibilities:
1.Accounts Payables and Receivables Maintenance:
▪Responsible for maintaining accounts payables and receivables.
2.Expense Allocation:
▪Charge expenses to appropriate accounts and cost centres by analysing invoice and expense reports and reviewing posting entries.
3.Commercial Card Expenses and Cash Advances:
▪Manage timely payment of monthly commercial card expenses and issuance/settlement of cash advances for staff.
4.Timely Payment Management:
▪Ensure timely payment to vendors, grantees, and staff.
5.General Accounting Duties:
▪Assist with general accounting tasks, including posting purchase quotes, purchase orders, purchase invoices, debit/credit notes, and receipt/payment journals.
6.Record Accuracy and Consistency:
▪Check and ensure the accuracy and consistency of financial records.
7.Finance Document Management:
▪File and organize finance documents according to standard conventions.
8.Bank Reconciliation and Audit Schedules:
▪Prepare monthly bank reconciliations and other audit schedules. Monitor monthly creditors’ aging.
9.Month-End Closing:
▪Responsible for month-end closing for subsidiary or regional office accounts.
10.Other Ad-Hoc Duties:
▪Perform additional tasks as needed.
Required Skills and Experience:
•Diploma, Degree, or tertiary qualification in Accounting.
•Working experience in charitable organizations and familiarity with MS Business Central 365 will be an added advantage.
•Meticulous and ability to multi-task
•Capable of working independently with minimal supervision.
•Self-motivated with strong interpersonal and communication skills.
•Ability to work effectively at all levels.
