Job Description & Requirements
Estilo & Co Events is a leading event styling and design company known for curating unforgettable experiences tailored to our clients' unique visions. With a commitment to creativity, elegance, and attention to detail, we specialise in transforming ordinary events into extraordinary celebrations. From weddings and corporate functions to private and intimate gatherings, we pride ourselves on delivering unparalleled customer service and crafting memorable events.
Position Summary:
The Events Services Coordinator at Estilo & Co Events is responsible for overseeing the planning, coordination, and creative styling of events, with a key focus on design. This role requires a highly organised, creative individual skilled in conceptualising event aesthetics, preparing mood boards, sketches, and drawings, and managing client relationships. The role also includes quoting for event styling and handling client inquiries with professionalism and care.
Key Responsibilities:
1. Event Design and Proposal Creation
- Conceptualise and develop event themes and designs tailored to client visions.
- Prepare high-quality mood boards, sketches, and drawings to visualise event styling concepts.
- Utilise design tools like Canva to create polished proposal presentations that inspire clients.
- Ensure all proposals align with brand standards and client expectations.
2. Client Inquiry Management
- Serve as the primary point of contact for client inquiries, providing timely and professional responses.
- Understand client needs and translate them into actionable design and event plans.
- Provide clear, accurate quotations for event styling services and décor elements.
3. Event Planning and Coordination
- Develop detailed event plans, timelines, and schedules.
- Collaborate with clients to ensure all event elements align with their goals and requirements.
- Coordinate with vendors and suppliers for timely delivery of products and services.
- Manage the selection and booking of event venues.
4. Event Styling
- Oversee the execution of event décor, floral arrangements, and styling elements.
- Ensure every detail enhances the overall event experience and meets the agreed-upon vision.
- Maintain a high standard of creativity and innovation in all design work.
5. Team and Vendor Management
- Lead a team of coordinators, stylists, and support staff.
- Assign roles and responsibilities to ensure smooth event execution.
- Build and maintain strong relationships with vendors, negotiating favourable terms.
6. Budget and Financial Management
- Develop and manage event budgets to maximise profitability.
- Monitor expenses and adjust plans to stay within budget constraints.
- Provide accurate quotes and ensure clear communication about pricing with clients.
7. Event Execution and Quality Control
- Oversee the setup, execution, and teardown of events to ensure everything runs smoothly.
- Monitor all elements to maintain high standards of quality and client satisfaction.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
Qualifications:
- Bachelor’s degree / Diploman in Event Management, Interior Design, Business Administration, or a related field.
- Proven experience as an Event Coordinator or in a similar role, with a focus on styling and design.
- Exceptional creative talent with experience in preparing mood boards, sketches, and drawings.
- Proficiency in design tools such as Canva or similar platforms.
- Strong organisational skills with the ability to manage multiple projects simultaneously.
- Excellent interpersonal and communication skills, both written and verbal.
- Leadership abilities to manage teams and coordinate with vendors effectively.
- Financial acumen to manage budgets and provide accurate quotations.
- Ability to thrive under pressure and meet tight deadlines.
- Flexibility to work evenings, weekends, and holidays as required.
Application Process:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a perfect fit for Estilo & Co Events.
Estilo & Co Events is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We look forward to welcoming a dedicated and passionate Events Services Coordiator to our team!
