Get to Know the Team
Join our leadership support team where we ensure seamless operations for our senior executives. We are committed to maintaining an organised and efficient workspace, which helps create organisational success.
Get to Know the Role
You will provide comprehensive administrative support to a Senior Executive from our leadership team. You will be the primary contact for internal and external matters related to the Senior Executive's Office, ensuring a smooth operations.
This role will be onsite at Grab Office.
TThe Critical Tasks You Will Perform
You will:
- Manage and organize a busy calendar of appointments, resolving scheduling conflicts.
- Prepare and submit expense reports accurately and promptly.
- Compose and handle confidential correspondence.
- Arrange complex travel plans, including itineraries and agendas, and compile necessary documents for travel-related meetings.
- Coordinate the Senior Executive’s travel schedules, ensuring all bookings are aligned.
- Communicate with internal and external stakeholders on behalf of the Senior Executive.
- Research, prioritise, and follow up on issues and concerns, determining the appropriate response.
- Facilitate communication between the Senior Executive's office and internal departments.
- Keep the Senior Executive informed of upcoming commitments and responsibilities.
- Build and maintain essential relationships, managing communications diplomatically.
- Complete critical tasks such as drafting acknowledgment letters and personal correspondence.
- Prioritise conflicting needs on projects to successful completion, often under deadline pressures.
