Job Description & Requirements
Job Summary
Primarily support the CEO of the APAC headquarters in secretarial tasks, while also assisting the Sales Planning Team with administrative duties. (Approximately 80% of the role involves secretarial work.)
Responsibilities
1. Executive Secretarial Duties
Support the efficient and creative execution of tasks for the CEO and CXOs (CSO/CFO/CTO) through schedule management and act as a positive representative to external stakeholders.
Specific Duties:
· Prepare and manage documents, reports, and other materials
· Plan and coordinate meetings, conferences, and travel arrangements (including flights, hotels, and company car bookings)
· Manage schedules and calendars, and set and confirm appointments
· Organize and manage internal and external events
· Handle incoming emails, mail, and other communications
· Respond to inquiries and provide information (both verbal and written)
· Coordinate the flow of information internally and externally
2. Sales Planning Support
Assist with routine tasks, document preparation, and administrative support for sales planning and marketing activities.
Specific Duties:
· Prepare materials for sales meetings and consolidate weekly forecasts
· Manage and update data (e.g., customer and user information)
· Monitor the status of sales opportunities and create reports
· Create and update company website content and sales tools
· Support planning and operations for events (e.g., exhibitions, seminars, and webinars)
· Arrange and manage email marketing campaigns and social media/ web advertisements
Requirements
· At least 3 years of experience in secretarial or similar roles
· Proficiency in Microsoft 365 applications (Outlook, Teams, Excel, PowerPoint)
· Good verbal and written communication skills in English and Japanese (Need to liaise with Japan counterpart and headquarter).
· Strong security awareness and information literacy
· Attention to detail and a proactive attitude towards team support
· Flexibility and the ability to manage multiple tasks efficiently
· Self-motivation and problem-solving skills
· Excellent communication skills to interact smoothly with internal and external stakeholders
