Total 2 legal public security job vacancies in Singapore

Role purpose

To provide a high level of professional, client-focused support to partners/lawyers. The Legal Secretary delivers proactive administrative support, management of complex tasks, and client relationship support to both partners/lawyers. To act as the gatekeeper of partners/lawyers’ time and resolve conflicts.

General administrative support

• Proactive daily management of diary and organization of the day-to-day schedule of partners/lawyers, including the identification and resolution of potential issues
• Manage partners/lawyers in-box, prioritizing and highlighting key communications and responding as appropriate / agreed
• Proactive set up and management of meetings and all logistics ensuring partners/lawyers are prepared in advance of meeting with all necessary documentation and details
• Co-ordinate travel and prepare itineraries, plan for contingencies, and anticipate additional requirements
• Manage partners/lawyers expenses
• Respond to telephone calls, acting as a filter to manage and control calls
• Limited and appropriate printing support (if self-service is not an option)
• Assist with any projects the partners/lawyers are leading/working on
• Attend relevant team or project meetings to coordinate and capture action points

Document support

• Produce letters, correspondence, reports and legal documentation
• Complete urgent document edits for matters
• Assist with minor amendments made by a lawyer to knowledge materials

Client support

• Support partners/lawyers in the management of their client relationships, including building relationships with and helping with on-boarding new clients
• Instigate and manage matter inception, including engagement and client care letters. Facilitate and encourage comprehensive completion of the matter inception system data requirements
• Build relationships with clients to support excellent client service and be a direct point of contact for the client to facilitate tasks including the setting up of meetings (including virtual where appropriate) and schedule calls

Business development

• Co-ordinate/organise client meetings, partner-sponsored client events, and client roadshows, including schedule management, venue and food & beverage bookings, and dispatch, creation of EPiC mailing lists, production of name tags
• Collate and print packs of information for client meetings
• Make amendments and formatting changes to pitch documents

Financial

• Backup point of contact for clients on billing issues
• Awareness of overall WIP and outstanding debts
• Arrange and attend monthly working capital calls to discuss write-offs, billing amounts, deferred WIP, aged debt, and matters to close. Ensure matter manager(s) are also invited where applicable
• Follow-up actions from monthly working capital call:
• Agree on format and produce matter fee update / proforma / billing guide
• Note down agreed actions from the WCC meeting and follow up/prompt partners/lawyers and matter managers with their assigned actions where applicable.

Key requirements

• Able to work independently and with minimal supervision
• Demonstrate a good understanding of the business (the area in which they work), its clients, and its work
• Well-organized and readily able to prioritize and manage own time and workload
• Adaptable and flexible to meet the requirements of individual partners/lawyers
• Is proactive in managing tasks and situations
• Able to problem solve and demonstrate good judgment, willing and confident to challenge when appropriate
• Demonstrate strong attention to detail and produce high-quality/accurate work
• Demonstrate a positive attitude in all aspects of the role, taking personal responsibility and ownership
• Maintain tact and diplomacy, trust and confidentiality

How to Proceed:

Interested applicants kindly forward the latest copy of your resume in MS Word format (with details of your last drawn and expected salaries) to [email protected]

Only shortlisted candidates will be notified.

EA Licence No: 23S1522

Registration No: R1107654

The Opportunity

Our client are seeking an experienced and highly skilled Senior Intellectual Property Legal Counsel to join our Legal and Compliance team in an in-house capacity. As a Senior Intellectual Property Legal Counsel, you will be responsible for providing comprehensive legal guidance and support related to intellectual property matters, including patents, trademarks, copyrights, trade secrets, and other related areas. Your expertise and strategic counsel will be crucial in protecting and maximizing the value of our Group’s intellectual property assets.

Key Responsibilities:

1. Intellectual Property Strategy: Implement effective intellectual property strategies aligned with the Group's business objectives. Provide strategic advice on intellectual property matters and identify opportunities for innovation and protection.

2. IP Registration and Maintenance: Manage the registration and maintenance of patents, trademarks, and copyrights, respond to official actions, and handle related administrative processes.

3. Trade Secret Protection: Implement the Group’s robust trade secret protection programs. Advise on best practices for safeguarding confidential information and proprietary technology.

4. Intellectual Property Enforcement: Proactively monitor and enforce intellectual property rights. Identify and address potential infringement issues, including drafting cease and desist letters, initiating legal actions, and collaborating with external counsel when necessary.

5. Intellectual Property Litigation: Manage intellectual property litigation matters, including patent, trademark, and copyright disputes. Collaborate with external counsel and provide strategic guidance throughout the litigation process.

6. Contract Review and Negotiation: Review and negotiate intellectual property-related agreements, including licensing agreements, technology transfer agreements, joint development agreements, and research and development agreements. Ensure compliance with intellectual property laws and regulations.

7. Intellectual Property Portfolio Management: Maintain an accurate and up-to-date intellectual property portfolio. Conduct regular audits and assessments to identify opportunities for portfolio optimization, including identifying and addressing any gaps or risks.

8. Internal Collaboration: Collaborate cross-functionally with various departments (including Technology & Innovation team); and provide intellectual property advice and support.

Qualifications:

• Experience: Solid knowledge and experience in intellectual property rights (patent, trademark, copyright, and trade secret) law and protection with over 5 years relevant experience at MNC.

• Legal Qualifications: Qualified lawyer of 10+ post-qualification experiences (admitted in Singapore and commonwealth jurisdictions).

• Technical Background: Bachelor's degree in Chemical Engineering or a related field is an advantage; or substantial experience in communicating with R&D engineers in chemical field with strong understanding of technical concepts and ability to analyze complex inventions and technologies.

• Intellectual Property Expertise: Extensive experience in intellectual property rights on non-contentious and contentious matters, including patent, trademark, and copyright disputes; demonstrated experience in patent, trademark, and copyright registrations and maintenance.

• Strong Communication skills, proactive personality with sound analytical and strategic thinking and ability.

• Strategic Thinking: Strong problem-solving and analytical skills, with the ability to identify and mitigate potential risks.

• Based in Singapore. Willing to travel for business.

• Familiarity with industry practices (chemical and energy sector) is an advantage.

How To Apply?

Interested applicants kindly forward the latest copy of your resume in Ms Word format (with details of your last drawn and expected salaries) to [email protected]

Only shortlisted candidates will be notified.

EA Licence No: 23S1522

Registration No: R1110983