Working Location: Kallang
Salary: $5000 - $8000/month
Key Responsibilities
Administrative Support
- Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Screen calls, emails, and correspondence, and prioritize them for the executive’s attention.
- Prepare and edit reports, presentations, and other documents as required.
- Organize and maintain the executive's files, ensuring confidentiality and easy retrieval.
Coordination and Communication
- Serve as a liaison between the executive and internal/external stakeholders.
- Coordinate team meetings, prepare agendas, and record minutes.
- Follow up on action items from meetings to ensure timely completion.
Event Planning and Logistics
- Organize and manage events, conferences, and other functions.
- Handle logistics such as venue booking, catering, and travel arrangements for attendees.
Project Management
- Assist with special projects by coordinating resources, monitoring timelines, and updating the executive on progress.
- Conduct research and compile data to support decision-making.
Operational Support
- Monitor and manage budgets, invoices, and expense reports.
- Procure office supplies and equipment as needed.
- Oversee and ensure compliance with company policies and procedures.
Qualifications and Skills
Education and Experience
- Bachelor’s degree in Business Administration, Management, or related field (preferred).
- Proven experience as an Executive Assistant or in a similar role (typically 3-5 years).
- Flexibility to work extended hours, including evenings or weekends, if necessary.
- Willingness to travel occasionally for business purposes
