Main Duties and Responsibilities
We are seeking a dynamic Accounts Payable to join our pre-opening team in Mandai Rainforest Resorts by Banyan Tree. As part of the pre-opening team, the incumbent will play a pivotal role in establishing and managing the financial setup for the Resort.
The incumbent will be responsible for ensuring the validity and accuracy of all invoices, and their appropriate allocation and timely payment. All invoices should be formally authorized and signed by each respective department head before the payment is processed. This will ensure that the person responsible for the ordering of the goods or service is aware that it has been provided and is satisfied with the amount.
- Any credit notes owed to the hotel for returns, price adjustment, etc. should be entered into the system and applied to the next payment made.
- To check the accuracy of expense account allocation and post into the financial system.
- To prepare system generated remittance advice, together with a system generated report summarizing the invoices and payments to be made, and cheques for the selected invoices due to payment.
- All invoices to be paid are matched to the remittances and the printed cheques and all documents are submitted to the Director of Finance and General Manager for review and signing.
- Paid invoices with all purchase documents, including a copy of the system generated remittance advice initialed by the cheque signatories, should be filed with all payments for the month.
- To raise and input urgent cheques to be paid.
- To post all Travel Agents commission invoices, and to prepare payment for Travel Agents in a timely manner and submit them, with their supporting attached for approval and signatures.
- To ensure unused blank cheques are kept in a lockable and secure location.
- To maintain a cheques log of all cheques used
- To be familiar with the expense codes, budgets, and accounts dictionary.
Job Requirements
- Diploma or professional certificate in Accounting, Finance, Business Management, Economics or a related field.
- 3 to 5 years’ experience in a similar capacity, preferably in the hospitality industry. Pre-opening experience would be useful.
- Ability to interpret financial data, identify trends, and make informed recommendations
- Proficient in Microsoft excel, powerpoint and familiar reporting financial information
- Strong interpersonal skills to collaborate effectively with various departments
- Strong organizational and time management skills coupled with the ability to manage multiple tasks simultaneously
