Total 8 executive assistant job vacancies in nlb national library building

[What you will be working on]

You will be responsible for the following:

• Supervise, monitor and renew or establish new contracts and tenancies administered by the department

• Oversee the overall contract formulation process from of gathering user requirements, tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor

• Supervise the administration of contracts to facilitate user departments to meet contract specifications when using and managing contracts

• Facilitate departments to meet WOG rules for tenancy and office space management

• Manage the department’s tenancy agreements pertaining to office spaces including performing cost and budget estimations, putting up papers for approval and ensuring timely renewals as well as its execution and routine administration

• Review, manage and plan the policies and processes of the Administration services functions under the department

• Manage and lead a team of officers under the branch

• Other duties assigned may include assisting the branch in financial management, project management, access reviews and administration of relevant IT system(s)

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 7 to 8 years of working experience in Administration, Procurement or in related fields that require planning and writing skills (e.g. policy writing, project management), preferably in public sector

• Experience in leading a team, building rapport with employees and vendors

• Enjoy problem solving, able to conceptualize ideas, structure, categorise information and reflect these in writing and presentation

• Confident in engagement with senior management

• Versatile in both deskbound and operational work

• Meticulous, resourceful, resilient and able to multi-task

• Self-driven with a positive working attitude

• Proficient in Microsoft Office tools

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Manage and monitor surveillance technology to augment enforcement operations

• Manage vendors and contracts such as raise work orders, manage contract utilisation and upkeep of service and quality standards

• Plan and carry out enforcement operations

• Attend to related enquiries and troubleshooting issues

• Maintain and monitor quality of enforcement engagements

• Any other ad-hoc tasks as assigned

[What we are looking for]
 

Requirements:

• Enjoy thinking strategically, planning and applying analytical reasoning

• Experience in investigation and enforcement work

• Keen interest in environmental public health

• Excellent communication and interpersonal skills

• Strong leadership skills and a good team player

• Resourceful and willing to work outside office hours

• Good knowledge of Microsoft Office applications

• Basic knowledge in the application of data/video analytics and/or machine learning will be advantageous

• Able to work nights and on weekends/ public holidays, as required

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

[What you will be working on]

In this role, you will help to review and implement policies with a focus on the

Environmental Control Officer for Specified Construction Sites [ECO(SCS)] scheme in Singapore.

• Work with the team on the formulation and review of operational policies and procedures to support NEA’s strategic objectives
• Conduct research and analysis to identify best practices and regulatory requirements for policy development
• Evaluate existing policies and recommend updates or revisions to ensure relevance and effectiveness
• Collaborate with cross-functional teams to gather inputs and feedback on proposed policies
• Review key pieces of legislation in consultation with legal department and undertake the required Act amendments
• Work with stakeholders to identify training gaps, develop competency framework, review Code of Practice and enhance training curriculum for relevant industries
• Engage stakeholders and industry to communicate policy changes, updates and/or share best practices via newsletters, organisation of webinar/seminar or other means
• Handle complex queries, feedback and appeal cases
• Coordinate meetings and assist in secretariat duties

[What we are looking for]

• Prior experience in policy formulation, learning & development, stakeholder engagement and event organisation will be an advantage
• Strong analytical and sense-making skills
• Excellent communication, writing and presentation skills to engage and influence stakeholders across different levels
• A good team player who enjoys interacting and working with others
• Self-driven, able to work independently and multi-task
• Proficient in Microsoft Office applications

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

In this role, you will help to review and implement policies with a focus on the regulation of vector pesticides and repellents in Singapore:-

• Work with the team on the formulation and review of operational policies and procedures to support NEA’s strategic objectives
• Conduct research and analysis to identify best practices and regulatory requirements for policy development
• Evaluate existing policies and recommend updates or revisions to ensure relevance and effectiveness
• Collaborate with cross-functional teams to gather inputs and feedback on proposed policies and ensure alignment with stakeholder needs
• Review key pieces of legislation in consultation with legal department and undertake the required Act amendments
• Engage stakeholders and industry to communicate policy changes, updates and provide guidance on policy implementation
• Handle complex queries, feedback and appeal cases
• Coordinate meetings and assist in secretariat duties

[What we are looking for]

• Prior relevant working experience in policy formulation and stakeholder engagement will be an advantage
• Strong analytical and sense-making skills
• Excellent communication and writing skills to engage stakeholders across different levels
• A good team player who enjoys interacting and working with others
• Self-driven, able to work independently and multi-task
• Proficient in Microsoft Office applications

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Lead operations planning including process reviews and land planning workstreams

• Carry out reviews relating to department’s operational policies and work processes, as well as IT systems

• Drive and implement process reviews and technologies for adoption operationally to enhance productivity, streamline processes and to bring about greater convenience to members of public

• Plan and manage end-to-end procurement activities, call new tenders and execute contract variations, ensuring that Government Procurement guidelines are adhered to and value for money purchases are attained.

[What we are looking for]

• Able to deal with complexity and ambiguity

• Strong analytical, conceptualisation and problem-solving skills

• Familiar with process improvement methodologies and automation tools (e.g. Lean Six Sigma, Robotic Process Automation)

• Experience in procurement, tender calls and presentation will be an advantage; Knowledge in Government Procurement Instruction Manuals is a bonus

• Excellent written and verbal communication skills

• Comfortable to work in a fast-paced environment that would require the ability to manage multiple priorities and stakeholders at the same time

• Self-driven and always ready to strive for improvement

• Good interpersonal skills and enjoy working with both internal and external stakeholders

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

[What you will be working on]

As an Engineer/Executive Engineer of the Nuclear Science and Technology Department in the Regulation Division, the officer will be responsible for the following:

• Ensure that Singapore is able to fulfil its obligations under various international conventions and agreements on nuclear safety, security and safeguards
• Implement activities tasked by inter-ministry committee and its working groups
• Provide technical support and advice on nuclear safety, security and safeguards matters to relevant government agencies
• Monitor nuclear science and technology developments and provide technical assessment
• Monitor developments in international conventions and agreements and provide assessment

[What we are looking for]

The job might be for you if you possess the following:

• Good Honours Degree in Engineering
• Good communication and interpersonal skills
• Good analytical, writing and presentation skills
• Able to work in a team and independently with minimal supervision
• Able to work efficiently and meet tight deadlines
• Able to adapt to changes and has a positive work attitude
• Highly motivated, meticulous, committed and takes initiative
• Aptitude to understand concepts in radiation protection and nuclear science
• Able to travel overseas for official trips
• Able to commence overseas Masters’ degree programme in the year of recruitment, if required
• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Assist in updating, monitoring and renewing of contracts and tenancies administered by the department
• Gather user requirements, assist the process of tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
• Administration of contract to facilitate user departments to meet contract specifications when using and managing contracts
• Assist in the execution and administration of tenancy agreements and facilitate departments to meet WOG rules for tenancy and office space management
• Process e-invoices, support management of mailroom and admin services operations managed by the department

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 1-2 years of working experience in Administration, Procurement or in related fields that require planning and writing skills
• Enjoy learning new things, planning and applying analytical reasoning
• Able to conceptualize ideas, structure, categorise information and reflect these in writing
• Versatile in both deskbound and operational work
• Meticulous with an eye for detail, organised and able to multi-task
• Mature, independent and resourceful
• Self-driven and always ready to strive for improvement

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for the following:

• Assist in updating, monitoring and renewing of contracts and tenancies administered by the department
• Gather user requirements, assist the process of tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
• Administration of contract to facilitate user departments to meet contract specifications when using and managing contracts
• Assist in the execution and administration of tenancy agreements and facilitate departments to meet WOG rules for tenancy and office space management
• Process e-invoices, support management of mailroom and admin services operations managed by the department

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 1-2 years of working experience in Administration, Procurement or in related fields that require planning and writing skills
• Enjoy learning new things, planning and applying analytical reasoning
• Able to conceptualize ideas, structure, categorise information and reflect these in writing
• Versatile in both deskbound and operational work
• Meticulous with an eye for detail, organised and able to multi-task
• Mature, independent and resourceful
• Self-driven and always ready to strive for improvement

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

[What you will be working on]

You will be responsible for:

• Conducting regular audits on the Public Waste Collector(s)’ refuse and recyclables collection services in the sector(s);

• Investigating and following up on feedback from the public and other stakeholders on refuse and recyclables collection issues in the assigned sector(s);

• Conducting site inspections and/or arranging joint inspections with other stakeholders in response to feedback, where necessary;

• Drafting and submitting investigation reports with recommended follow-up actions to your Manager(s);

• Monitoring the Public Waste Collection contractual requirements and working with the Public Waste Collectors to ensure compliance with contractual deliverables;

• Working on tasks, projects and events as assigned

[What we are looking for]

• Possess relevant skills and experience in field enforcement. Being able to conduct investigations robustly will be advantageous

• Have an outgoing personality and like to engage with people

• Possess good interpersonal skills and is able to remain patient and firm when engaging with members of public

• Have good report writing skills and be proficient in using Microsoft Office to deliver work submissions

• A good team player who is mature, independent and resourceful

• Be self-driven and always ready to strive for improvement

• Able to work on weekends or after office hours if required

• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.