[What the role is]
The Procurement and Administration Services Division (PASD) ensures the integrity of NEA's procurement process and provides stewardship of administration services. PASD establishes, implements, and oversees the procurement policies & frameworks as well as provides advisories in ensuring the standards of integrity are maintained throughout the procurement value chain. It also forecasts, plans and manages the administration services. PASD strives to serve as the Business Partner to NEA's Divisions to support their business needs in enhancing the user experience in both procurement and administration services.
The Admin Services and Planning Department (ASPD) of PASD manages the administration services for NEA. As an Executive / Senior Executive (Business Planning and Management Branch) under ASPD, you will be assisting the Manager/Assistant Manager in managing the department work to ensure that they are in tandem with Whole-of-Government (WOG) rules and guidelines as well as coordinating with the department’s branches and NEA departments to ensure corporate governance in the areas of contract and tenancy management.
[What you will be working on]
You will be responsible for the following:
Supervise, monitor and renew or establish new contracts and tenancies administered by the department
Oversee the overall contract formulation process from of gathering user requirements, tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor
Supervise the administration of contracts to facilitate user departments to meet contract specifications when using and managing contracts
Facilitate departments to meet WOG rules for tenancy and office space management
Manage the department’s tenancy agreements pertaining to office spaces including performing cost and budget estimations, putting up papers for approval and ensuring timely renewals as well as its execution and routine administration
Review, manage and plan the policies and processes of the Administration services functions under the department
Manage and lead a team of officers under the branch
Other duties assigned may include assisting the branch in financial management, project management, access reviews and administration of relevant IT system(s)
[What we are looking for]
The job might be for you if you possess the following qualities:
At least 7 to 8 years of working experience in Administration, Procurement or in related fields that require planning and writing skills (e.g. policy writing, project management), preferably in public sector
Experience in leading a team, building rapport with employees and vendors
Enjoy problem solving, able to conceptualize ideas, structure, categorise information and reflect these in writing and presentation
Confident in engagement with senior management
Versatile in both deskbound and operational work
Meticulous, resourceful, resilient and able to multi-task
Self-driven with a positive working attitude
Proficient in Microsoft Office tools
Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.
