Total 4 business management project planning job vacancies in PAS-Bukit Timah CC

·       Manage manpower resourcing, including recruitment, outreach, on-boarding, postings and secondment, internship management, re-employment, contract renewal and exit management.

·       Foster strong relationships with stakeholders, communicate effectively, and build trust, to effectively influence, facilitate, negotiate, and resolve conflict in order to develop and engage employees (e.g., convey policy rationale).
 

·       Develop and implement recruitment strategies (sourcing, assessment, and selection) to maximise the effectiveness of the selection process that will help the PA achieve its current and long-term goals.

·       Provide professional advice to Division on the interpretation of HR policies and staff matters (e.g., staff profile, recruitment, postings, temporal staff, re-employment, exit strategies etc).

·       Champion new ways of working by applying and implementing innovative solutions to day-to-day work.

·       Design, translate, and implement policies and processes that are staff-centric while taking into consideration staff and organisational needs, relevant legislations, and industry best practices.
 

·       Develop and implement strategies that facilitate staff movements to meet the PA’s current and long-term goals and strategies, in anticipation of future workforce trends and conditions.
 

·       Leverage on technology and digital tools to optimise and enhance HR functions. This includes fostering a tech-focused and pro-digitalisation culture in the HR team.
 

·       Use data and analytics across a range of HR functions to generate insights for business intelligence and foresights for planning purposes.
 

·       Promote teamwork and team learning of HR staff for greater effectiveness and productivity of HR work.

Requirements

·            Excellent management and leadership skills with 3 years’ HR experience

in supervisory position

·            Work independently and take ownership of outcomes;

·            Value-add and Contribute to the success of a team;

·            Lead your peers;

·            Exercise diligence, care and attention to detail, and multi-task;

·            Good communication and interpersonal skills;

·            Think critically, analyse and interpret data, and exercise initiative; and

·            Learn quickly and adapt dynamically to change.

a)       Network Development and Growth (include Partners and stakeholders)

• Engage partners and stakeholders to grow and connect communities together by building their capabilities to meet emerging and existing needs (for example, connecting learning and caring communities).

b)      Strategic Planning and Whole-of-CDC policies

• Drive the process of developing strategies and initiatives to help the CDCs achieve its mission and objectives.
•  Develop and manage whole-of-CDC policies.

c)       Office of the Mayors (Foreign delegations/International Relations/Overseas meetings/forums)

• Assist in the Office of Mayors-International Relations related matters and work closely with Ministry of Foreign Affairs/Government agencies and overseas counterparts on trips and bilateral meetings/courtesy calls.

d)      Common Based Programmes

• Spearhead and lead national schemes that cut across five CDCs. Review and monitor common based programmes across CDCs to ensure the effective use of resources.
• Draft papers/reports and prepare/make presentations to highlight and profile CDC work as assigned by SD.

e)       Social Innovation and Community Development

• Develop and incubate innovative programmes to meet emerging and existing, and increasingly complex needs.

f)       Secretariat (meetings and parliamentary matters)

• Handle the corporate and administration functions of CPD which includes secretariat and staffing duties for meetings co-ordinated by and involving CPD; for programmes and projects and media matters involving all CDCs.
• Assist to design and facilitate Mayors and CPD/CDCs workplan/ workshops, and in the development of the overall CDCs’ strategies so as to align to CDC’s mission and PA’s objectives.

Other duties

• Task Forces/Committees as required.
• Perform any other duties as assigned by Senior Officers.

Experience

At least five years in a supervisory role and relevant working experience in developing new and strengthen existing networks to promote the work of the CDCs

What you will be working on:

Key responsibilities include:
 

Corporate Planning

• Supports Assistant Dean (Planning & Knowledge Management) in carrying out corporate and strategic planning efforts of the Institute
• Supports Assistant Dean (Planning & Knowledge Management) in the planning, organising, tracking and reporting of the Institute’s Workplan, Mid-Year Review and deliverables in accordance with the Institute’s Annual Planning Cycle
• Supports Assistant Dean (Planning & Knowledge Management) in tracking, managing and coordinating of the agenda and follow-ups from meetings, e.g. Senior Management Meetings (SMM), NACLI’s Monthly Meeting with GD and NACLI’s Monthly Meeting with CED
• Supports Assistant Dean (Planning & Knowledge Management) in the tracking of departments’ budgeting and expenses, to ensure that resources are allocated effectively to support the department's priorities
• Provides secretariat support to NACLI meetings, such as coordinating and organising meetings and follow-ups after the meetings etc
• Coordinates department meetings, workplan discussions and department retreats, as well as follow-ups from these sessions

Knowledge Management

• Supports Assistant Dean (Planning & Knowledge Management) in managing the Institute's knowledge management system and ensure that staff have access to the information and resources they need
• Manages the NACLI’s training modules repository masterlist
• Manages the training resources (both physical and online) such as online tools, research papers, best practices, case studies, photos and videos for development and review of training modules
• Manages the NACLI resource library and its contents to ensure availability of relevant and updated training references and materials
• Proposes improvements to better manage or organise knowledge and repository resource materials within the Institute

Development of PA Knowledge

• Supports Assistant Dean (Planning & Knowledge Management) in the coordination and management of PA knowledge and works closely with PA knowledge owner divisions in the documentation of knowledge manuals
• Provides support to the PA Knowledge Management Workgroup and to work with PA stakeholders on the follow-up actions and future plans

Tracking of Training Progress, Participation and Effectiveness

• Oversees the consolidation of training evaluation data and preparation of draft training evaluation report
• Supports the department in implementing measurement system(s) and processes to evaluate the effectiveness of NACLI training programmes

PA Grassroots Heritate Gallery @NACLI

• Supports Assistant Dean (Planning & Knowledge Management) in the development and operations of the Grassroots Heritage Gallery
• Supports Assistant Dean (Planning & Knowledge Management) to formulate and implement plans to ensure regular flow of visitors to the Gallery

Relationship Management

• Supports Assistant Dean (Planning & Knowledge Management) in the managing of stakeholder networks (e.g. NACLI Adjunct Faculty members)
• Supports Assistant Dean (Planning & Knowledge Management) in the recruitment and engagement of NACLI Adjunct Faculty, and monitors engagement and effectiveness of their contributions

Accreditation Compliance

• Supports Assistant Dean (Planning & Knowledge Management) in ensuring the Institute’s ongoing compliance with SkillsFuture Singapore (SSG) accreditation requirements and standards as a Registered Training Provider (RTP)
• Coordinates with relevant departments to ensure all training programmes and processes meet accreditation standards
• Conducts periodic reviews to ensure adherence to accreditation standards
• Stay current on accreditation criteria and regulations, and update internal processes accordingly
• Maintains accurate records of all relevant documentation

Corporate Visits and Projects

• Supports Assistant Dean (Planning & Knowledge Management) in the planning, coordination and execution of talks and dialogues, and visits by corporate groups, foreign or local delegations

Budget and Procurement

• Manages the procurement process from preparing specifications for GeBIZ ITQs/ITTs, awarding of contracts in liaison with NACLI’s Training Operations Department, to monitoring and tracking of department’s budget utilisation

Other Duties

Other duties assigned by the Institute, including:

• Representing NACLI at official meetings / events
• Representing NACLI in working committees (internal & external)
• Other duties as assigned by senior officers
   

What we are looking for:

Requirements:

• Minimum - 3 years’ of work experience in managerial capacity
• Desired - 1 year of related work experience in organisational learning and development, knowledge management and/or corporate planning, and significant involvement in collaborative projects with internal / external partners

We are looking for a highly-motivated individual who:

• Is a self-starter and fast learner with good analytical, problem-solving and critical thinking skills
• Appreciates broad concepts and is also attentive to details
• Has good project management skills and is able to work both independently and as part of a team
• Has strong proficiency in the English language, both verbal and written and communication skills
• Enjoys working with people of different backgrounds to achieve a common goal

Only shortlisted candidates will be notified.
Successful candidates will be given a 3-year contract.