Total 3 job vacancies by Poli Medical Company Pte. Ltd.

1. Production Planning & Coordination

Oversee production schedules to ensure that manufacturing deadlines are met and products are delivered on time.

Coordinate with different departments (procurement, R&D, logistics, etc.) to ensure smooth flow of materials, resources, and information.

Monitor production capacity and adjust staffing and resource allocation as needed to meet demand fluctuations.

Develop production plans in alignment with company sales forecasts and customer orders.

2. Quality Control & Assurance

Ensure that all manufactured products meet industry standards and regulatory requirements (e.g., FDA, GMP, ISO, etc.).

Establish and monitor quality control procedures to prevent defects and maintain product consistency.

Audit production processes regularly to ensure compliance with internal quality policies and external regulations.

Address and resolve any quality issues in collaboration with the quality control team.

Coordinate with research and development teams to ensure new formulations are scalable and comply with safety and quality standards.

3. Team Management & Leadership

Manage and lead the production team, including supervisors, operators, and technicians, to ensure high productivity and morale.

Set performance expectations and conduct regular performance evaluations for the production staff.

Implement training programs to ensure all employees are up-to-date with safety standards, operating procedures, and company policies.

Foster a culture of continuous improvement and employee engagement.

4. Health & Safety Compliance

Ensure the factory complies with occupational health and safety regulations (OSHA or local standards).

Conduct regular safety inspections and address any potential hazards in the production environment.

Ensure workers are equipped with the appropriate PPE (Personal Protective Equipment) and are trained in proper safety protocols.

Respond promptly to any accidents, incidents, or safety violations.

5. Inventory & Materials Management

Ensure that sufficient raw materials, packaging, and other production supplies are available for the manufacturing process.

Work closely with the inventory and procurement teams to manage stock levels, avoid shortages, and reduce waste.

Oversee the storage and handling of raw materials and finished goods in accordance with safety and regulatory standards.

6. Process Optimization & Efficiency Improvement

Analyze and identify opportunities to optimize production processes, reduce waste, and improve efficiency.

Lead initiatives for cost reduction and production optimization without compromising quality.

Utilize lean manufacturing principles, such as 5S, Kaizen, or Six Sigma, to streamline operations.

7. Maintenance & Equipment Management

Ensure all production machinery and equipment are properly maintained and functioning at optimal levels.

Collaborate with the maintenance team to schedule regular inspections and preventive maintenance.

Address any machine breakdowns or operational issues promptly to minimize downtime.

8. Regulatory Compliance & Documentation

Ensure compliance with local, national, and international regulatory standards related to manufacturing supplements (e.g., FDA guidelines for dietary supplements, GMP certification, etc.).

Maintain and review production records, batch logs, and other documentation for regulatory inspections and audits.

Oversee the labeling of products to ensure compliance with health claims and ingredient disclosures.

9. Reporting & Data Analysis

Prepare daily, weekly, and monthly production reports detailing output, quality metrics, and key performance indicators (KPIs).

Analyze production data to identify trends, inefficiencies, and opportunities for improvement.

Provide regular updates to senior management on production performance, challenges, and achievements.

10. Budgeting & Cost Control

Develop and manage the production budget, ensuring the factory operates within financial constraints.

Monitor production costs (labor, materials, equipment) and identify areas where cost savings can be made without compromising quality.

Prepare financial and cost analysis reports to assist in decision-making.

11. Collaboration with Other Departments

Collaborate with research and development to ensure that new products are manufacturable and scalable.

Work with the sales and marketing teams to meet customer demand and adjust production schedules based on sales forecasts.

Ensure seamless communication with logistics for product delivery and distribution.

12. Customer and Supplier Relations

Address any customer complaints related to product quality, packaging, or delivery timelines in collaboration with the customer service department.

Maintain relationships with key suppliers to ensure the availability of high-quality raw materials at competitive prices.

Job Descriptions:

• To lead a team of warehouse assistants in warehousing and daily operations.

• Ensure quality of shipment is maintained in keeping with schedules

• Supervise and guide a team of warehouse and logistics personnel to ensure standard practices in the warehouse

• Plan and coordinate across functions to facilitate successful and on time daily deliveries

• Carry out periodic cycle counts and annual stock take

• Assist Warehouse with overseas orders and receipt & issuing of all inbound / outbound products.

• To perform analysis on inventory movement & recommend the best inventory management practice

• To plan, develop and implement an effective procedure workflow, train, and coach the team to increase its overall efficiency.

• To liaise & provide support to all respective departments involved in production floor, sales promotion, etc

• To ensure proper security measures are taking place to safeguard of company properties

• To liaise & coordinate with agents, Purchasing department on all inbound shipment activities.

• Ensure all incoming goods are received correctly

• Conduct monthly stock take and prepare inventory reports.

• Any other additional task required as and when by management.

Requirements:

• Diploma in Logistics, Supply Chain or Warehouse Management

• 4 years' relevant experience in warehouse environment & hands on operations is preferred

• Knowledge of MS Office and Excel skills

• Strong analytical and problem-solving skills

• Pro-active & willingness to take on more responsibility

• Ability to lead & develop a diverse team in a fast-paced environment is preferred

Job Description

• Assist to ensure services / operations are running smoothly and in compliance to all relevant authorities requirements (SCDF, BCA, NEA, MOM, FSB, URA, EMA, PUB, JTC and etc)
• Assist to support preventive maintenance programs for building equipment to ensure that building equipment are inspected / tested to meet authorities requirement
• Liaise with vendors and contractors to ensure all building services works are done in compliance to contract or work orders
• Day to day operation and routine inspection of building facilities. Take regular meter readings and ensure system is operating in optimal condition
• Perform general maintenance including building works repairs, electrical, air-conditioning and plumbing and sanitary systems
• To supervise / manage outsources security and ensure security procedures are in place and being carried out at all times
• Perform the role of 2nd in charge of site incident controller (SIC), and be part of the company emergency response team (CERT)
• Assist the fire safety manager (FSM) in conducting regular fire safety inspection of the premises, and cover the role of FSM during his absence
• Other duties as assigned by immediate superior