Job Scopes
- Keep track and sorting of invoices
- Keep track and look for missing invoices (invoices that are not back yet, invoices that are given back to
customer)
- Print invoices that are not back and pass back to driver for signature and chop.
- Photocopy incorrect invoice for credit notes, debit note and other corrections.
- Make sure the customer and driver sign and chop on the invoices.
- Print missing NTUC invoices, Goods Received Note or Purchase invoice for filing if it is found on the website.
- Modify and print out daily list for invoice sorting.
- Ask for reason as to why the invoices are not back yet.
- Scan invoices requested by customer
- Matching for DFI and NTUC invoices.
a. Update Excel for both DFI and NTUC
b. NTUC
- Photocopy incorrect invoices and print out Purchase Order for Credit note, Debit Note.
- Inform Order desk to ask the customer to reopen or modify purchase order if they are closed, incorrect
or did not open purchase order.
- Scan and submit invoices for matching.
- Look for Purchase order/ Good Received note on the website if the invoice is returned without the
Purchase Order and Good Received note Number/ Attachment.
- Submit the Credit note/Debit note along with invoices.
c. DFI
- Create/modify master list to be submitted to DFI for invoices that needs to be rectify or added in for
matching.
- Photocopy the incorrect invoices and submit to DFI.
- If Credit note is done, ensure the amount is correct and submit.
Requirements
- Minimum relevant diploma qualifications
- Strong communication skills
- Able to multi-task
- Able to work under time pressure
- Fluent in Chinese and English
5.5 working days
8:30am to 5.30pm (Mondays to Fridays)
8.30am to 12.30pm (Saturdays)
