Who we are:
Rarespawn Ventures is a next-generation entertainment group and global venture builder bridging gaming, esports, and entertainment through cutting-edge technology, premium content, and strategic media solutions. Our portfolio consists of leading companies in the world of gaming, esports, and entertainment such as: Dynamite Games, GosuGamers, Cargo Studios, Decentralised Gaming Ventures (DGV), and more.
What We Need:
We are seeking an experienced and highly organized Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks and projects simultaneously. This individual must be comfortable working in a fast-paced environment and possess excellent communication and problem-solving skills.
Key Responsibilities:
- Calendar Management: Efficiently manage the CEO and CGS’s calendar by scheduling meetings, appointments, and travel arrangements while ensuring optimal use of time.
- Communication Management: Act as the point of contact between executives and internal/external stakeholders. Handle emails, phone calls, and other communication, ensuring timely and professional responses. Cascade messages and updates to relevant team members
- Meeting Coordination: Organize and prepare materials for meetings, take meeting minutes, and follow up on action items to ensure timely execution.
- Travel Arrangements: Coordinate all aspects of travel, including booking flights, accommodation, transportation, and creating detailed itineraries.
- Document Preparation: Prepare reports, presentations, and correspondence. Assist with the preparation of contracts, proposals, and other business documents as needed.
- Event Planning: Assist in organizing company events, conferences, and other corporate functions.
- Project Support: Help execute operational projects and initiatives as requested by the executive team, including research, scheduling, and data collection.
- Confidentiality: Maintain a high level of confidentiality regarding sensitive information and organizational matters.
- Task Prioritization: Manage a variety of tasks effectively while prioritizing and meeting deadlines in a dynamic work environment.
Who We Think Will Be A Great Fit:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- A minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software tools.
- Strong organizational and time management skills, with the ability to multitask.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Ability to remain calm under pressure and handle sensitive situations with professionalism and discretion.
- Proactive, resourceful, and highly organized.
- Strong interpersonal skills and the ability to interact with all levels of the organization.
- Flexibility and adaptability in a dynamic environment.
Bonus Points
- Experience working in a corporate or fast-paced environment.
- Knowledge of project management tools and systems.
- Fluency in additional languages is a plus.
