Overall Budget Tracking and Reporting
- Publish Budget report (Budget utilization tracking (month-on-month))
(Project budget accountability with Project Manager)
- Expense tracking, Expense gaps – management, Expense adjustments
- Expense validation (planned vs. actual vs. adjusted)
- Highlighting discrepancies / over-spends
- Risk management (raise, maintain, monitor, and mitigate) for budget
Vendor/Supplier Management
- Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
- Support for Vendor/Supplier Contracting and e-Memo process
- Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) – also, define and optimize the timesheet review process.
Reporting
a) WSR/Fortnight meeting with Management
- Schedule meeting (and manage logistics) as per project governance plan
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- Status report draft and publication [co-ordinate with respective PM/DM]
- Draft, review and publish minutes of meeting post all status report meetings
- Consolidate, assign, and track action item (until closure) with respective PIC
b) SteerCo meeting [RSG Management and Project SteerCo]
- Schedule meeting (and manage logistics)
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- SteerCo deck draft and publication [co-ordinate with respective PM]
- Draft, review and publish minutes of meeting post all SteerCo meetings
- Consolidate, assign, and track action item (until closure) with respective PIC
Project Management support and co-ordination
a) Support to PMs
- Maintain and track RAIDS register and report [co-ordinate with PMs]
- Support for maintenance of stakeholder matrix for the project
- Support for maintenance of communication plan
- Support for new project initiation activities (project set-up, pre-consultation)
- Support program manager for financial planning
- Support on the Kessai process – draft and submit application
- Support PMs on Kessai drawdown process, review, and approval
(Kessai Planning and approval managed by Prog. Mgr.)
- Action tracking for the project and program activities (TO-DO tracker)
b) Resource demand management and supply
- Manage demand for APH program/project, forecasting and fulfilment
- Create and maintenance of resource loading sheet (RLS)
- Manage the resource requisition process (i.e. source, set-up interviews)
- Management of resource leave management for project resources
- Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)
