Total 36 job vacancies by Singapore Corporate Services Pte. Ltd.

Intro:

Responsible for a portfolio of clientele which includes private and public limited companies and foreign companies in area of advisory and compliance work in relevant company legislations and regulations

Some of the things you’ll be doing:

· Ensure statutory and compliance requirements are met

· Attend board, board committee and general meetings to record the proceedings of such meetings, drafting and releasing announcements via SGXNet to the stock exchange as well as handling immigration related matters

· Responsible for onboarding of new clients, ongoing monitoring and conducting client due diligence checks

· Seeking out and maximizing ad-hoc revenue opportunities of the sub-team through interacting with the client contacts

· Actively involved beyond the surface follow up on debtor’s management of client outstanding invoices.

· Support the Manager with the current works processes of the respective sub-team and portfolio to improve upon

· To engage as relationship bridge between the client and the Compliance team on the various annual file review challenges in updating and verifying information needs as well manage the information needs optimally

· Perform other ad hoc duties as assigned

What technical skills, experience, and qualifications do you need?

· Institute of Chartered Secretaries and Administrators (ICSA) qualification or those pursuing, as well as Diploma in Business Administration/Commerce/Law with a minimum of 4 years relevant corporate secretarial experience

· Experience in handling SGX listed companies will be an advantage

· Meticulous individual with strong sense of responsibility, pro-active client servicing aptitude and basic commercial acumen

· Strong team player with positive working attitude, able to work independently and multi-task

· Good interpersonal, oral and written communication skills

· Proficiency in MS Office and knowledge of Viewpoint will be an advantage

· Strong sense of responsibility

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight:

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm (1 Hour Lunch Break)
• A supportive and collaborative work environment.

Responsibilities:

• Attending to all guests and visitors in a friendly and professional manner
• Notify appropriate personnel of visitor arrival.
• Prepare and serve beverages to management and guests
• Handle all telephone calls and messages in a timely and professional manner and direct them to the respective department
• Provide accurate information to callers and take messages when necessary.
• Maintaining tidiness of Reception area, holding area, meeting rooms and etc
• Manage appointments and schedules for meetings and visitors.
• Coordinate meeting room bookings and prepare rooms as needed.
• To assist with the marketing, organisation, and co-ordination of special activities and events such as talks, events, workshops etc. for small or large groups.
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• Prior experience as a Receptionist and Admin Assistant would be an advantage (administrative and clerical procedures)
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Professional appearance and attitude.
• Handle sensitive information with discretion and confidentiality.

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.

The associate position presents an exciting opportunity to contribute significantly to supporting the small business community. This role offers a chance for you to play a vital role as a team member that will provide and implement advisory services on matters such as process improvement. This position has the potential for further career development and offers professional challenges and benefits.

Key Responsibilities:

• Assist the team in scoping and estimate process improvement engagements with clients;
• Evaluate and assess production processes for improvement opportunities through process change or automation;
• Taking ownership of work-streams or projects, designing and conducting analyses of data/ processes, doing secondary research, synthesising conclusions, making presentations;
• Communicate with clients to advise on process change and impact;
• Document process diagrams, SOPs and other materials to support process improvement activities;
• Set standards for documentation for clients;
• Identify and quantify process improvement opportunities for clients;
• Collaborate with team members across the Company;
• Assist in generating awareness and demand for process improvement activities.

Technical Knowledge, Professional Qualifications and Experience:

• Degree from business management/ accounting/ finance economics or professional qualifications;
• Analytics and design thinking;
• Executive and non-executive communication;
• Self-motivation proactive;
• Collaborative nature;
• Convincing and influencing.

Key Responsibilities:

• Carry out audit procedures in accordance with audit plan and SSAs
• Prepare draft financial statements in accordance with Singapore Financial Reporting Standards
• Strong technical expertise in audit and assurance methodologies and techniques, with preference for those with international and Singapore client’s experience
• Managing audit engagements which include initial engagement planning, analysis of controls and processes, preparation and review of audit documentation and management letters and reports and monitoring of engagement process against budget and timeline
• Developing and maintaining the long-term client relationships and identifying business development opportunities
• Coach and develop people by sharing knowledge with team members and helping team members attain experiences that cultivate technical competencies
• Familiar with regulatory and reporting requirements
• Stay up-to-date with industry trends and regulations affecting the business
• Cultivate an engaging work environment that promotes a shared commitment to excellence for achieving the firm’s quality, client service, people, and financial objective
• Overseeing team members’ work, ensuring compliance with client and statutory audit methodology requirements, appreciating relevant internal and external market factors, ensuring the effective and timely delivery of engagements
• Conduct timely performance reviews and provide performance feedback/on-the-job training
• Provide quality assurance of audit files
• Confidentially lead a client portfolio, communicating with the lead partner as and when necessary

Technical Knowledge, Professional Qualifications and Experience:

• Degree in Accounting or Finance and hold relevant professional certifications, such as CA (Singapore), ACCA, ICAEW, CPA, etc
• Minimum of 5 years experience in external audit and assurance, with at least 2 years in a managerial role
• Excellent leadership and interpersonal skills, capable of effectively collaborating with team members, including those across departments, and clients
• Strong analytical and problem-solving skills
• Knowledge in MAS compliance requirements for financial institutions excluding bank and insurance is added advantage
• Ability to supervise staff and lead projects. Experience leading international teams is preferred
• Exceptional client service and communication skills with a demonstrated, including strong verbal, written, and presentation skills
• Ability to manage multiple engagements and competing priorities in a rapidly growing, fast-paced, interactive, results-based team environment
• Strong technical accounting skills with proficiency in SFRS and SSA or IFRS and US GAAP preferred
• Knowledge in software like Caseware, Python and UiPath will be an advantage

Key Responsibilities:

• Support team members in the planning, execution and delivery of audit engagements
• Documenting the execution and conclusion for the audit procedures performed
• Identify risks areas or potential issues and highlight to the team
• Execute special purpose audits in accordance with the professionals standards

Technical Knowledge, Professional Qualifications and Experience:

• ACCA/ Degree in Accountancy or equivalents
• Fresh graduates are welcome
• Able to work both independently and as a team
• Good communication, interpersonal and writing skills
• Proficient in Microsoft Office
• Knowledge in other software like Caseware, Python, and UiPath will be an advantage

Key Responsibilities:

• Carry out audit procedures in accordance with audit plan and SSAs
• Prepare draft financial statements in accordance with Singapore Financial Reporting Standards
• Managing audit engagements which include initial engagement planning, analysis of controls and processes, preparation and review of audit documentation and management letters and reports and monitoring of engagement process against budget and timeline
• Developing and maintaining the long-term client relationships and identifying business development opportunities
• Coaching and developing team embers to achieve technical competencies and efficient performance
• Familiar with regulatory and reporting requirements
• Cultivate an engaging work environment that promotes a shared commitment to excellence for achieving the firm’s quality, client service, people, and financial objective
• Provide quality assurance of audit files

Technical Knowledge, Professional Qualifications and Experience:

• A recognized degree in Accountancy and professional accounting qualification such as ACCA, CPA Australia or equivalent
• Experience in handling a portfolio of clients
• At least 3 years of working experience in the related field is required
• A good understanding of pertinent business and risk management issues and familiarity with the relevant regulatory and reporting standards
• Ability to work independently, communicate effectively and possess strong interpersonal skills
• Excellent communications skills, strong analytical skills, and excellent business acumen
• Proficient in Microsoft office, and Microsoft Excel has added advantage
• Knowledge of other software like Caseware, Python and UiPath will be an advantage

Key Responsibilities:

• Handling new lead enquiries from sales presentation, objection handling, follow-up to deal closing
• Achieve targeted sales volume and revenue within the expected margin to maintain
• Build nurture and maintain cordial relationships with corporate clients
• Negotiate terms of sales agreement and close sales with customers
• To ensure the timely and accurate maintenance, preparation and submission of relevant sales quotations, sales order and sales reports
• Represent and promote the company’s products and brand through trade shows, events, conventions, if and when needed
• Actively conduct cold calling and provide after-sales support/calls and attend to clients’ enquiries promptly
• Collate customers’ feedback to improve sales target development
• Conduct market research and sales forecast on a monthly basis
• Collaborate with industry partners to expand prospecting strategies and stablish rapport with stakeholders
• Other ad-hoc duties

Technical Knowledge, Professional Qualifications and Experience:

• Possess a Diploma / Degree in Accountancy or Business-related field
• Fresh graduates are welcome
• 1-2 years of sales, marketing or business development experience, SaaS sales experience is a plus
• Proficient in Microsoft Office application
• Strong written, verbal communication, and presentation skills
• Able to work collaboratively and effectively, both on independent and as part of a team, in a high energy, ever-changing, dynamic sales environment
• Effectively bilingual in English and Mandarin
• Pro-active with positive and resilient mindset

The associate position presents an exciting opportunity to contribute significantly to supporting the small business community and the tax industry. If you are detailed-oriented and meticulous, this position can allow you to fully develop your interests and equip you with the relevant skills as a tax professional. You will play an essential role in the tax function by preparing company tax returns and ensuring our clients comply with the Singapore tax laws and regulations. This position has the potential for further career growth and offers professional challenges and benefits.

Responsibilities

• Ensure clients comply with the regulations and meet all tax obligations (corporate tax and individual tax);
• Responsible for the preparation of individuals, sole proprietorship, partnership, corporate and withholding tax computations for a portfolio of clients;
• Ensure timely completion of all assigned deliverables and deliver quality tax services;
• Establish good relationships with clients, manage their expectations and ensure excellent client services;
• Establish good relationships with internal departments.

Requirements

• Degree from business management/ accounting/ finance economics or professional qualifications;
• Possessing an accreditation by SCTP or equivalent will be an added advantage;
• Basic Singapore GST knowledge will be advantageous but not compulsory;
• Excellent written and verbal communication skills;
• Highly motivated, able to show initiative, and confident;
• Proactive, and possess good analytical skills.

Key Responsibilities:

• Carry out audit procedures in accordance with audit plan and SSAs
• Prepare draft financial statements in accordance with Singapore Financial Reporting Standards
• Managing audit engagements which include initial engagement planning, analysis of controls and processes, preparation and review of audit documentation and management letters and reports and monitoring of engagement process against budget and timeline
• Developing and maintaining the long-term client relationships and identifying business development opportunities
• Coaching and developing team embers to achieve technical competencies and efficient performance
• Familiar with regulatory and reporting requirements
• Cultivate an engaging work environment that promotes a shared commitment to excellence for achieving the firm’s quality, client service, people, and financial objective
• Provide quality assurance of audit files

Technical Knowledge, Professional Qualifications and Experience:

• A recognized degree in Accountancy and professional accounting qualification such as ACCA, CPA Australia or equivalent
• Experience in handling a portfolio of clients
• At least 3 years of working experience in the related field is required
• A good understanding of pertinent business and risk management issues and familiarity with the relevant regulatory and reporting standards
• Ability to work independently, communicate effectively and possess strong interpersonal skills
• Excellent communications skills, strong analytical skills, and excellent business acumen
• Proficient in Microsoft office, and Microsoft Excel has added advantage
• Knowledge of other software like Caseware, Python and UiPath will be an advantage

The position

Global Capital Markets is dedicated to the administration of loans, project finance, securitization, escrow, covered bonds, property trusts and REITs. We provide corporate trustee and agency as well as SPV administration services to the international capital markets in the capacity of trustee, security agent, paying agent, escrow agent, facility agent and corporate services provider.

In general, we are responsible for managing orphan SPVs, escrows, bonds, loans as well as restructuring of distressed debt. We interact closely with capital providers (funds, banks, family offices etc), lawyers and financial advisers and review and agree documentation. Each situation is unique and requires sound knowledge of the capital markets.

Some of the things you’ll be doing:

You will be responsible for a portfolio of clientele which includes private and public limited companies and foreign companies in the area of advisory and compliance with company legislations and regulations.

Responsibilities

• Handle all corporate secretarial matters for a portfolio of Singapore companies including drafting the documents for AGM, EGM, board resolutions, striking off, etc.
• Perform Singapore company’s administration duties including upload of financial statements in XBRL format and lodgment of changes and annual return with ACRA
• Ensure all on-going statutory, legal and transactional obligations of SPVs are met and ensure good corporate governance throughout.
• Work with the management and team on corporate governance and company secretarial matters to assist in managing, mitigating and monitoring corporate governance risk.
• Responsible for the set up and ongoing management of a portfolio of assigned transactions to ensure that the duties and obligations required as a company secretary are promptly fulfilled or discharged professionally.
• Assist the Head of Capital Markets in implementing procedures and policies in relation to operational efficiency and quality of service delivery.

What technical skills, experience, and qualifications do you need?

• Candidates with strong legal and transaction management experience in capital markets will be highly regarded.
• Very strong analytical and problem-solving skills with sound knowledge of corporate secretarial work.
• Details oriented, diligent, strong team-player and ability to work independently. Accomplished in producing results and solving problems under pressure to meet aggressive deadlines.
• Strong interpersonal and negotiation skills.
• Leadership and organizational skills are required to manage the portfolio of deals and to develop the skills of other team members.
• Excellent written and verbal communication skills (English and Chinese).

Preferred Qualifications:

• Institute of Chartered Secretaries and Administrators (ICSA) qualification
• Diploma in Business Administration/Commerce/Law with a minimum of 5-7 years’ relevant corporate secretarial experience

PURPOSE OF THE JOB

We are looking for a Consultant to join our thriving Singapore Practice to deliver high quality, specialist advice to our Asset Management / Funds clients in Singapore and overseas. The successful candidate will also participate in marketing and business development to ensure that the team maintains a sufficient pipeline of client work, as well as assist with technical research and producing technical materials.

The Singapore Practice gives specialist advice on regulatory requirements to Bovill Newgate clients. It supports clients through the entire regulatory cycle – obtaining the appropriate licence, putting in place fit-for-purpose, commercially-minded Compliance Frameworks, meeting the expectations of the MAS (and potentially other Regulators) on an ongoing basis, delivering internal audits, and implementing regulatory change projects.

The successful candidate will provide support primarily to our clients that are Fund Management Companies.

MAIN RESPONSIBILITIES

Technical qualities

• Recent in-house compliance experience of at least 5 years in a FMC, another professional services company, and / or at the MAS is crucial

• Demonstrate deep understanding of the business issues in the Asset Management sector across a range of asset classes, as well as the key regulatory challenges faced

• A strong technical understanding of the aspects of MAS rules and regulations applying to FMCs, and of the regulatory pipeline is critical

• Knowledge of wider regional or global requirements would be advantageous

• A broad understanding and an appetite to keep learning

Client delivery

• Take personal responsibility for meeting and exceeding the agreed billable hours target, ensuring you have a sufficient pipeline of client work

• Provide advice and support to clients on a wide range of regulatory compliance matters. This may include:

• drafting policies, procedures and templates

• writing training material and delivering training sessions

• liaising with the MAS on behalf of / regarding the client

• conducting client interviews

• assisting with regulatory matters including licencing applications, and compiling and submitting regulatory returns and filings

• preparing comprehensive reports

• supporting projects with multiple workstreams

• responding to ad hoc and routine regulatory queries

• Act as the main point of contact and relationship manager for a portfolio of clients. This may include:

• responding to all queries, managing client expectations and delegating work, where necessary

• reviewing work of colleagues and providing constructive feedback

• ensuring accurate invoicing, timely payment and assisting the Finance team in resolving any queries

• dealing with any complaints quickly and effectively

• Actively partner with global sector teams to support and deliver on shared projects and responsibilities, where required

• At all times adhere to Bovill Newgate Quality Assurance Framework prior to submission of deliverables to the client

• Accurately record all client time in the CRM system

• Ensure all client files are in good order and details of relevant contacts are updated in the CRM system

Business development

• Build and maintain professional working relationships with clients, trade bodies, and the MAS

• Actively seek to increase Bovill Newgate pipeline by targeting new clients, as well as leveraging existing client relationships to maximise opportunities for up-selling and cross-selling

• Prepare well-presented, accurately priced proposals and present these to prospective clients

• Represent Bovill Newgate at industry events, promoting the brand

• Participate in internal events and training sessions such as client briefings

• Assist the team with marketing and business development activities including:

• writing articles for the website and social media

• preparing marketing material

• Record all touch-points, leads, opportunities and proposals in the CRM system

Regulatory knowledge

• Keep abreast of regulatory developments and understand how client activities may be impacted

• Develop a thorough understanding of clients’ businesses and requirements so you can provide relevant and accurate advice

• Help develop Bovill Newgate's technical capacity within the relevant sector(s) by:

• highlighting skills and knowledge gaps

• contributing to internal training initiatives and sharing knowledge across the firm

• attending relevant training sessions and industry events

Global Collaboration

Bovill Hong Kong is a key part of our global strategy. However, the office is small and therefore needs to leverage the resources of Bovill Singapore and the other global offices (London and Americas). An ability to foster good working relationships with global colleagues is therefore critical.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Educated to degree level

• The ability to speak Mandarin would be beneficial

• Demonstrable compliance-related experience gained at a FMC, legal practice, compliance consultancy and/or the MAS

• Experience managing client relationships

• Deep understanding of MAS rules and regulations

• Strong technical knowledge of the fund management sector

• Experience translating regulatory rules and guidance into meaningful, fit-for-purpose, pragmatic and commercial solutions for clients

• Proven track record of exceeding financial goals; consulting experience would be advantageous

• Excellent Microsoft Office skills

• Experience using a CRM system would be an advantage

COMPETENCIES

• Exceptional written and oral communication skills

• Ability to confidently interact with Board and Executive level clients

• Ability to prioritise multiple projects and engagements whilst meeting tight deadlines

• Highly motivated individual who thrives in a fast-paced, high-pressure environment

• Proven ability to manage own workload, and cope with the ‘peaks and troughs’ associated with professional services

• Commercial acumen, with the ability to spot new opportunities and develop them

• Willingness to be hands-on and to tackle a broad range of matters outside main areas of expertise

• Entrepreneurial mind-set and ‘can do’ attitude

Job Description

• The incumbent will be responsible for all company secretarial matters relating to a portfolio of clients.
• The work includes incorporation of new companies, registration of branches and other entities, prepare resolutions and minutes of meetings, ensuring compliance with the requirements of the Singapore Companies Act and the provision of advisory services and also manage a portfolio of clients.
• Maintenance of statutory registers and submission of statutory returns to ACRA.
• Qualifications

Key competencies:

• Self-driven, meticulous and organised with excellent communication skills.
• Ability to multi-task and work independently and under pressure in a fast-paced environment.
• Prior experience of working in a multinational environment will be an added advantage
• Proficient in both spoken and written English.
• Positive work attitude with strong initiative and a team player
• Well organised with initiative and able to work independently with minimum supervision
• Accountability and proactive and good communication skills.

Required Experience

• ICSA qualified or pursuing ICSA with relevant experience, as appropriate.
• Conversant with corporate secretarial practices especially in the areas of funds and special purpose vehicles.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate.
• Well-versed in Bizfile, E-stamping, CAS system and Microsoft office applications.

The Position

Reporting to designated Team Lead or Manager of Corporate Secretarial team, you will be responsible for administration of a portfolio of clientele which includes private and public limited companies as well as foreign companies, particularly with regard to ensuring compliance with statutory and regulatory requirements. You will work closely with the clients, their advisers, your colleagues within local office and counterparts in an effective manner, to continuously meet clients’ expectations and maintain good client relationship management so as to optimise the work process.

Your Responsibilities

• Assistance in handling full spectrum of corporate secretarial matters for clients under your care and ensure statutory and compliance issues are met
• Preparing necessary documents for company incorporations, registration of foreign branches & representative offices, AGM, EGM, board resolutions/meetings, corporate actions, striking off, etc
• Filing of annual return and financial statements in new XBRL format
• Assistance in drafting and releasing announcements of listed clients to SGX
• Lodging changes that required to be updated with ACRA upon director’s approval
• Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit
• Assistance in assessing work procedures, providing feedbacks/suggestions for improvements and implementing improvement process, where necessary
• Perform certain administration tasks pertaining to the clients or internal procedures
• Handling staff relocation matters for clients
• Other ad hoc projects

Your Profile

• A minimum of 3 years’ experience in corporate secretarial practice. Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous
• Meticulous individual with strong sense of responsibility, a good team player and able to work independently, pro-active client servicing aptitude and a commercial acumen
• Proficiency in MS Office
• Knowledge of viewpoint will be an advantage
• Strong written and verbal communication skills in English

Some of the things you’ll be doing:

1. Accounts Payable (AP): Reviewing AP invoices, arranging payments, and data entry into the system.
2. Accounts Receivable (AR): Reviewing contracts, issuing invoices, receiving payments, and data entry into the system.
3. Month-End Closing: Understanding project recognition.
4. Monthly Management Accounts: Preparing reports with a deadline of the 3rd working day by noon.

What technical skills, experience, and qualifications do you need?

· Min. 3 years’ experience (Commercial experience preferred)

· Possess professional qualities with good communication, interpersonal skills and teamwork.

· Experience with Sage Accpac software

*6 months contract position*

Some of the things you’ll be doing:

· Prepare and review to ensure the management accounts and the financial statements are properly drawn up in accordance with the provisions of the Companies Act and Singapore Financial Reporting Standards

· Prepare and review of consolidated financial statements

· Work with a team of accounting professional in daily accounting duties

· Prepare and review full set of accounting duties

· Liaising with auditors

What technical skills, experience, and qualifications do you need?

· Minimum 3 years’ experience (commercial accounting experience welcomed)

· Hands on experiences in handling full sets of accounts with sound grounding in accounting principles

· Possess professional qualities with good communication, interpersonal skills and teamwork.

*12 months contract - Opportunity to convert to FT*

Some of the things you’ll be doing:

1. Accounts Payable (AP): Reviewing AP invoices, arranging payments, and data entry into the system.
2. Accounts Receivable (AR): Reviewing contracts, issuing invoices, receiving payments, and data entry into the system.
3. Month-End Closing: Understanding project recognition.
4. Monthly Management Accounts: Preparing reports with a deadline of the 3rd working day by noon.

What technical skills, experience, and qualifications do you need?

· Min. 3 years’ experience (Commercial experience preferred)

· Possess professional qualities with good communication, interpersonal skills and teamwork.

· Experience with Sage Accpac software

Intro:

Reporting to Team Manager of Accounting team, you will be responsible for management and financial accounting of assigned client’s portfolio. You will work closely with local and offshore team in an effective manner to motivate and coach the team, to continuously meet clients' expectations, to optimise the work process and to maintain close contacts with clients.

Some of the things you’ll be doing:

· Work with a team of accounting professionals in daily accounting duties

· Maintain and strengthen relationships with existing and potential clients

· Contribute and identify opportunity to market our service to potential clients and support team to achieve revenue target

· Ensure regulatory compliance requirements are met for all clients

· Establish and enforce proper accounting treatment, Company/Group polices and principles

· Prepare and review to ensure the management accounts and the financial statements are properly drawn up in accordance with the provisions of the Companies Act and Singapore Financial Reporting Standards

· Prepare and review of consolidated financial statements

· Prepare and review full set of accounting duties

· Support in Continuous assessment of procedures and control and implementing process improvement as necessary

· Coaching junior staff to achieve team and company goal as well as individual performance standard

· Other ad hoc projects

What technical skills, experience, and qualifications do you need?

Required level and content of education:

· Possess a CPA with a recognized accounting body or ACCA or its equivalent

Business experience required:

· 3-5 years’ experience in a professional accounting firm handling accounting and payroll matter

· Hands on experiences in handling full set of accounts with sound groundings in accounting principles

· Well-versed in Singapore Financial Reporting Standards

· Willing to hands-on and capable of driving changes and initiatives

· Analytical, meticulous with excellent leadership qualities

· Possess professional qualities with good communication, interpersonal skills and teamwork.

Language skills/other skills required:

· Payroll and Accounting software, MS Office

About Us:

Join our high-growth and progressive professional service firm in the heart of Singapore. We are expanding rapidly at the forefront of industry innovation and seeking a dynamic Executive Assistant to support our Managing Director, who is leading this exciting development phase. This role is a unique opportunity to be at the centre of a thriving, forward-thinking business environment.

3 Main Responsibilities are required from MD:

• Calendar Arrangement: Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, arranging travel, and handling correspondence.
• Meeting Minutes Taking: Coordinate and organize meetings, including setting agendas, preparing materials, and taking minutes
• Project Management: Assist in project management, including research, data analysis, and liaising with other departments.

Job Responsibilities:

• Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, arranging travel, and handling correspondence.
• Act as the primary point of contact between the Managing Director and internal/external clients.
• Maintain confidentiality and exercise discretion with sensitive information.
• Manage stakeholder relationships and ensure effective communication.
• Handle financial tasks like managing expense reports and assisting with budget preparation
• Stay informed about industry trends and seek professional development opportunities.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• At least three years of experience as an Executive Assistant or similar role, preferably in a professional service firm.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software and modern technology tools.
• Ability to work under pressure and handle multiple tasks simultaneously.
• High level of professionalism and cultural awareness.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and supportive work environment.
• Exposure to diverse and challenging projects.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Some of the things you’ll be doing:

Reception

• Receptionist duties such as receiving and attending to visitors / guests in a welcoming and professional manner
• Handling incoming calls, attending to enquiries and transferring as appropriate.
• Scheduling meetings and appointments, managing the office agenda, meeting rooms.
• Coordinating of incoming and outgoing mail and packages.

General admin

• Provide full office administrative and secretarial support including, events coordination, liaising with IT support and vendors.
• General administration and maintenance such as office storage, Logistics preparation for staff workstations, access cards, laptops, stationaries, booking of meeting rooms, local and overseas courier arrangement and other office fixed assets.
• Administrative requests made by the team, record the request on log sheet and to carry out the work request.
• To ensure vendors invoices are processed and sent to Finance on a timely manner. This includes consolidating the supporting documents and submitting them together with the invoice.
• Generate end of month report such as Biostar to ensure Door Access list are up to date with the recent logs. To ensure the system is up and running for onboarding/offboarding purposes.
• Generate monthly Google form to extract the manpower list and to ensure no lapses with MOM regulations.
• Overseeing all office supplies and arrange for servicing/maintenance.
• To keep track of pantry & stationary supplies and ensuring that order has been placed on a timely manner.
• Ensuring cleanliness and tidiness of the office and to maintain housekeeping standard according to company’s regulations.
• Any other duties as assigned.

Business Units Related

• Mail Processing which includes collection, sorting, scanning and file to the relevant folders
• Scanning of work documents for departments.

What technical skills, experience, and qualifications do you need?

• 3-5 years of experience as front desk receptionist, admin or similar role preferred
• Able to work independently with minimal supervision
• Ability to be resourceful, pro-active & responsible
• Projects professional attitude and image
• Excellent organizational skills

Job Highlights:

• Working Days: Monday to Friday
• Working Hours: 8.00am to 5.00pm
• Salary Range: $1,500 to $1,800

Job Responsibilities:

• Prepare and serve beverages to management and guests.
• Monitor and ensuring have adequate stock of pantry and cleaning supplies.
• Assist with basic pantry-related tasks, such as cleaning cups and utensils, make sure pantry is clean at all times
• Regularly cleaning and maintaining equipment like coffee machines, microwave, refrigerator and water dispensers.
• Maintain general cleanliness and upkeep of the workstation, reception, common area, meeting rooms and toilet.
• Maintain general neatness of office, clear dust bins and vacuum carpet floors.
• Watering and maintenance of plants and removal of weeds or unwanted plants.
• Disposing of rubbish and take to collection point
• Any other ad-hoc work duties as required

Job Requirements:

• Prior office housekeeping/ cleaning experience is advantageous
• Good interpersonal and communication skills
• Able to multi-task and work independently

Intro:

Reporting to Team Manager of Accounting team, you will be responsible for management and financial accounting of assigned client’s portfolio. You will work closely with local and offshore team in an effective manner to motivate and coach the team, to continuously meet clients' expectations, to optimise the work process and to maintain close contacts with clients.

Some of the things you’ll be doing:

• Prepare monthly/quarterly/annual accounts closing, submit quarterly GST reports timely
• Prepare financial statements in accordance with the provisions of the Singapore Companies Act and Singapore Financial Reporting Standards
• Prepare administrative services
• Ensure accuracy of accounts and proper accounting records are maintained in accordance with financial filing requirements and standards
• Assist to review and guide offshore colleague’s deliverable to ensure it meet client’s expectation
• Work closely with colleagues in various department to follow up on billings, accounts receivable matters
• Maintain up to date knowledge in statutory regulations by IRAS, SFRS, identify and adapt quickly to changes in those regulations
• Directly liaise with external auditors and prepare necessary information upon request
• Perform other ad-hoc duties assigned from time to time

What technical skills, experience, and qualifications do you need?

Required level and content of education:

· Possess a CPA with a recognized accounting body or ACCA or its equivalent

Business experience required:

· Minimum 3 years' working experience in accounts

· Hands on experiences in handling full set of accounts with sound groundings in accounting principles

· Well-versed in Singapore Financial Reporting Standards

· Willing to hands-on and capable of driving changes and initiatives

· Analytical, meticulous with excellent leadership qualities

· Possess professional qualities with good communication, interpersonal skills and teamwork.

Language skills/other skills required:

· Fluent in English

· Payroll and Accounting software, MS Office

PURPOSE OF THE JOB

This role offers an excellent opportunity to quickly build upon accounting, tax and financial management experience. The candidate will form part of a team providing accounting and advisory support to international businesses from a diverse range of industries.

MAIN RESPONSIBILITIES

• Handle full or partial sets of accounts (monthly, quarterly and yearly) for the portfolio of clients

• Ensure accurate recording of accounting transactions and analyse financial information, to prepare meaningful management accounts and supporting schedule

• Prepare GST returns and assist with tax compliance matters

• Accounts receivable – assisting with the client’s invoicing requirements

• Ensure payments are processed in compliance with the client’s policies and statutory requirements

• Prepare financial statements under SFRS and other international GAAP

• Responsible for full spectrum of payroll functions in relation to the portfolio of clients (monthly CPF contribution, IR8A tax submission)

• Coordinate with external parties including external auditors, tax agents, corporate secretarial and government authorities, where required

• Establish good client relationships through positive interactions with the client’s team

• Involve in any other adhoc duties as assigned

KNOWLEDGE, SKILLS AND EXPERIENCE

• A degree in Accounting and/or qualified ACCA and/or CA

• Prior experience working in outsourcing firm is highly advantageous

• Fresh graduate with keen interest in working for an accounting firm will also be considered;

• Initiative, drive and enthusiasm with ability to work under pressure

• Superior client interaction and communication skills

• Advanced time management skills to plan for work and deliverable in advance

• Self-driven, meticulous and organised with excellent communication skills

• Ability to multi-task and work independently and under pressure in a fast-paced environment

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight:

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm
• Working Location: Nearby Raffles Place / Tanjong Pagar MRT
• Salary Range: $2000 to $3000 (Depend on experience)
• A supportive and collaborative work environment.

Responsibilities:

• Coordinate and assist in the day-to-day general administration and operational matters
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Manage reception area with greeting and attending to visitors in a professional manner
• Book-keeping and data entry in Accounting Software.
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• All candidates are welcome to apply
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Basic Accounting knowledge would be an added advantage

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.

PURPOSE OF THE JOB

To manage a portfolio of clients together with junior team members to be an effective, efficient and profitable part of Ocorian including coaching and reviewing work of junior team members, taking responsibility to ensure adherence with Ocorian policy and procedures, smooth running of operation of the team under management and provide high quality service to Ocorian’s clients.

• To act as named Company Secretary of client entities

• Providing advisory to clients on corporate secretarial matters and ensuring clients receive prompt responses to requests and queries

• To ensure compliance with the Companies Act, ACRA Act: Anti Money Laundering AML / Combating the Financing of Terrorism CFT, KYC processes and any such relevant regulatory and statutory requirements

• Attending clients’ board/board committee meetings, general meetings etc and recording of such minutes of meetings

• Oversee preparation and coordination of the statutory books and documents including submissions of statutory forms/documents to ACRA, IRAS or such other statutory bodies/government agencies within stipulated deadlines.

• Maintain good client relationship with close client communication, in order to assess customer satisfaction for possible improvements and identify possible cross-sell and up-sell.

• Provide leadership and guidance to team members and ensure seamless service delivery to clients

• Ensure prompt and timely billing and monitoring of team members’ timesheet, WIP, efficiency and recoverability in view of achieving the financial objectives and work efficiency.

• Oversee credit control and prompt collection of debts within the portfolio and work closely with credit control/finance team on long outstanding and doubtful debts

• Work with peers and Associate Director to provide and organise training for junior team members

• Support the Associate Director in managing overall targets and proactively monitor actual performance against target

• Such other duties as may be assigned

KNOWLEDGE, SKILLS AND EXPERIENCE

• Qualified ICSA graduate or equivalent

• At least 4 years of relevant working experience in corporate service providers or legal firms

COMPETENCIES

• Good understanding of Singapore Companies Act, AML/CFT procedures and guidelines and other relevant regulations

• Strong interpersonal, communication, written and customer service skills

• Positive work attitude with strong initiatives, a team player and able to work independently, lead and motivate junior team members

• Ability to take challenges and meet tight deadlines

• Meticulous, organised, detailed and deadline-oriented

About Us:

Join our high-growth and progressive professional service firm in the heart of Singapore. We are expanding rapidly at the forefront of industry innovation and seeking a dynamic Executive Assistant to support our Managing Director, who is leading this exciting development phase. This role is a unique opportunity to be at the centre of a thriving, forward-thinking business environment.

3 Main Responsibilities are required from MD:

• Calendar Arrangement: Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, arranging travel, and handling correspondence.
• Meeting Minutes Taking: Coordinate and organize meetings, including setting agendas, preparing materials, and taking minutes
• Project Management: Assist in project management, including research, data analysis, and liaising with other departments.

Job Responsibilities:

• Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, arranging travel, and handling correspondence.
• Act as the primary point of contact between the Managing Director and internal/external clients.
• Maintain confidentiality and exercise discretion with sensitive information.
• Manage stakeholder relationships and ensure effective communication.
• Handle financial tasks like managing expense reports and assisting with budget preparation
• Stay informed about industry trends and seek professional development opportunities.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• At least three years of experience as an Executive Assistant or similar role, preferably in a professional service firm.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software and modern technology tools.
• Ability to work under pressure and handle multiple tasks simultaneously.
• High level of professionalism and cultural awareness.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and supportive work environment.
• Exposure to diverse and challenging projects.

We thank all applicants for their interest, but only those selected for an interview will be contacted.