Senior Administrative Executive (Support Services)

Job Responsibilities

1) Execute cost effective procurement based on users’ requirements as directed. Review with requestor for services to ensure requirements are correctly reflected. Guidance from the team lead requiring the services will be given, and alignment to the team is expected.

Meticulous in going through the details, and checking if not sure.

Suggestions/Previous experience to enhance the process will be good

2) Review submitted quotations from vendors/suppliers and report out the outcome. With propose recommendations to management, the pros and cons analysis.

3) Provide administrative support to all departments which include the following tasks:

a) Recording of department meeting minutes and perform secretariat duties

b) Provide HR support as specified such as organization of events, calendaring for interviews and arranging candidates for interviews etc

c) Perform general office administrative duties

4) Act as overall coordinator for gathering of employee feedback

5) Any other ad-hoc duties assigned by your supervisor

Requirements:

1) Minimum diploma in Business Administration or related studies with 5 years of administrative support experience

2) Possess a dynamic, committed attitude with strong sense of initiative

3) Knowledge of Microsoft Office

4) Communicate well verbally and possess good writing skill

5) Able to work independently and has a good eye for details

6) Team player with ability to relate to all levels of management

Job Description:

We are seeking a seasoned Senior Project Manager (PM) to manage the end-to-end process of a building construction project. He/She is expected to oversee all aspects of the projects and account for:

1) Milestones Attainment

2) Meeting Timeline

3) Leverage the Consultants’ skills/experience to ensure specifications/viability of project are on target.

4) Work with internal stakeholders – to ensure buy-in/support.

5) Work with external stakeholders and manage the delivery.

6) Cost Optimization of the Project to drive costs down.

The PM will manage project resources and conduct regular project review meetings to ensure that the projects are on track at every stage of the project life cycle. He/She will manage change requests, anticipating and addressing issues, prompt handlingof project delays and risks to ensure successful outcome.

Responsibilities:

1) Project Planning:

- Manage a portfolio of projects with defined project scope and objectives.

- Develop project scope, outlining timelines, resource requirements, and milestones.

- Collaborate closely with stakeholders to define project scope, objectives, and deliverables.

2) Timeline Management:

- Implement effective project schedule to meet deadlines andmilestones.

- Proactively identify and address potential delays, to keep the project on schedule.

3) Accountability:

- Fully responsible for end-to-end activities from requirements gathering to project delivery.

- Accountable for managing project scope, cost, schedule, and contractual deliverables, maintaining a focus on overall project success.

4) Project Deliverables:

- Responsible for project milestone deliverables and obtaining sign-offs as required.

5) Risk Management:

- Conduct risk assessments and proactively develop mitigation strategies to address potential project

challenges.

6) Stakeholder Management:

- Manage stakeholders across all levels, encompassing internal resources, partners, project team members, and subcontractors.

7) Transparent Communication and Reporting:

- Provide regular updates to senior management and stakeholders on project progress, challenges, and

potential showstoppers.

- Maintain transparent communication channels between team members and external partners.

8) Supervision and Mentoring:

- Provide supervision and mentorship to less experienced project managers within the team.

9) Collaboration with Stakeholders

10) Work with PMO to ensure issues are logged/Resolutions in place/On-Track Outcome

11) Financial Skills on Project Viability

- Able to review overall project’s spend.

- GP% status & improvement on a YTY basis

- Define Charging approach

Qualifications:

1. Bachelor/Masters degree in Engineering, Construction Management, or a related field from established university.

2. Proven experience in leading build projects from initiation to project closure

3. Strong leadership and team management skills, with the ability to inspire and motivate cross-functional teams.

4. Excellent analytical skills (critical thinking, problem solving, and decision-making skills)

5. Excellent communication abilities, both written and verbal.

6. Proficiency in project management software and tools.

7. PMP certification or equivalent will be an advantage.

8. Minimum of 20 years of relevant project management experience, including 5 years in a senior capacity.