Company Description
Tokyo Gas Energy Trading (TG Energy Trading) is the trading arm and sister company of Tokyo Gas Asia.
Tokyo Gas Asia: https://www.tokyogas-asia.com/about_us/
Founded in 2014 as a wholly owned subsidiary of Tokyo Gas Co., Ltd., Tokyo Gas Asia contributes to the sustainable growth of the Southeast Asian region by developing energy infrastructure and promoting clean energy solutions. With offices in Singapore, Jakarta, Bangkok, Hanoi, Ho Chi Minh City and Manila, Tokyo Gas Asia is committed to being the leading energy company in Southeast Asia, utilising our long-accumulated know-how and expertise in Japan. Tokyo Gas Asia believes it is our responsibility to deal forthrightly with the issue of climate change by promoting next-generation technologies — such as Hydrogen, Ammonia, CCUS and Methanation — to achieve net-zero CO2 and to lead the transition to a decarbonised society.
Role Description
TG Energy Trading Pte. Ltd. is currently looking for a full-time Administrative Assistant to manage all administrative matters. The incumbent will be reporting to the HR and Admin Manager.
Location: 50 Raffles Place
Working Hours: Monday to Friday, 8.30am to 5.15pm
Employment Type: Permanent, Full-time
Responsibilities
- Oversee all daily office operations and ensure smooth functioning of administrative processes.
- Provide secretarial support for other staff.
- Prepare and disseminate correspondence, memos and forms.
- Liaise with external vendors and service providers for office-related matters.
- Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
- Collaborate with the IT team in HQ and external vendors on all IT matters.
- Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
- Coordinate office events, meetings and appointments.
- Liaise with Tokyo Gas Asia’s accounting team on payment matters.
- Liaise with building management on maintenance of office.
- Make travel arrangements for the team – visas, flights, hotels.
Qualifications
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite
- Previous experience in an administrative role
- Ability to handle sensitive information with confidentiality
- Detail-oriented and proactive approach to work
- Diploma or Bachelor's degree in Business Administration or related field
