Total 152 Junior Executive admin job vacancies in D12 Balestier, Serangoon, Toa Payoh

Interested parties please email your CV to : [email protected]

Job Highlights- Working on 12hrs shift;

1 Week - 2days work: Wed & Thur, 5 days rest: Sun, Mon, Tue Fri Sat

2 week - 5days work: Sun, Mon, Tue, Fri, Sat , 2 days rest: Wed & Thur

** staff can change work/off days as long as other colleague agrees

• Answer and direct phone calls, reply to email
• Carry out administrative duties such as filing, data enty etc
• Supporting internal and external inquiries and requests, including quotation
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘N’ level with at least 1 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• Pay attention to detail

Roles & Responsibilities

• Attending to all service calls
• Order processing
• Preparation of delivery orders & invoices
• Tracking of orders/shipment
• Preparation forwarding shipper documentation and packing
• Retrieve company emails, print and file the important information
• Correspondence of fax and email
• Monitoring of tenders at designated website
• Assisting in preparation of quotation & tender submission
• Assist in keeping track of the office policies and procedures
• Assist in preparing simple correspondences

Requirements:

-Min. Education Level: GCE ‘O’ / ‘A’ Level / NITEC/ Diploma or equivalent

-2 to 3 years work experience

-Knowledge in accounting software or similar and MS office.

-Hardworking, meticulous, and able to work independently

Hiring: Admin Assistant

Location: Kovan Campus (walking distance from Kovan MRT station)

Working hours: Mon-Fri 9am-6pm, Sat 9am-1pm (alternate)

Salary range: $2200 to $2800 per month (commensurate with experience)

Job Description:

• Handling of agents’ paperwork
• Issue certificates for students
• Prepare documents for monthly Academic/Exam Board meetings
• Chasing payment for programme fee and school bus fee by ways of emails and calls
• Handling school bus application by checking forms are completed, documents are submitted
• Check invoices from transporter for accuracy
• Attend to complaints from students
• Other admin duties as assigned by HOD

Requirements:

• Able to work independently as well as in a team
• Good communication skills
• Meticulous with good follow-up skills

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Admin Assistant".

We regret that only shortlisted candidates will be notified.

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

• Job Highlights
• 5 days work week
• Immediate position available

Job Description

• Answering phone calls
• Coordinate office activities
• Provide general administrative support including data entry, filling, etc.
• Other ad-hoc duties assigned by management
• Preparation of all Billing documents for Business Units (*Credit Note, Quotations, Delivery Orders (DOs), Invoices).
• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Document management and filing.
• Manage overhead contracts, invoices and payments.
• Help manage staff medical insurance.
• Administrative support to top management – as required.

Job Requirements:

• GCE 'O' Level or Diploma
• Responsible and positive attitude

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoice before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invoice and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Responsibilities:

Fees and Other Payments

• Collect and follow up with parents on monthly student care fees
• Prepare receipt for payments
• Submit fee collections and relevant documents to HQ Finance
• Collection of holiday outings fees and prepare relevant documents

Enrolments / Withdrawals

• Handle parents’ enquiries, process students’ enrolment / registration and withdrawal
• Collect and verify all necessary documents, including SCFA subsidy documents (subject to eligibility)
• Ensure all students’ information are recorded and filed accurately

Filing & General Administration

• Prepare, maintain and file accurate records of students’ attendance / enrolments / withdrawals / SCFA subsidies and MPP sessions
• Update students’ files, ensuring confidentiality and compliance with data protection regulations
• Prepare staff meetings minutes and put up notices, etc
• Conduct monthly stock check for Centre’s items, e.g. uniform, stationery, food necessity, etc
• Prepare requisition orders for Centre’s items, e.g. uniform, stationery, food necessity, etc
• Handle and process internal and external correspondences (phones, emails, letters and documents, etc)
• Maintain a well-organised, safe and clean Reception Area

Others

• Daily supervision of students’ safety
• Assist in classroom duties as and when required
• Assist in all Centre functions / events and other administrative support as and when required
• Any other duties or projects assigned by the Centre Manager / Senior Teacher

Requirements:

• Minimum GCE ‘O’ Level
• Proficient in Microsoft Office (Words, Excel, PowerPoint)
• Preferably with 1-year work experience in educational industry and familiar with LittleLives system advantageous
• Candidate with prior experience from student care centre will be an advantage
• Good team player with interpersonal, communication, organizational and multitasking skills
• Patient in dealing with children

Working hours: Monday to Friday: 12.30pm to 7.00pm

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily colelction ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily colelcxtion ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Job Scope:

• Oversee general office operations, including answering phones, handling mail, and managing office supplies.
• Assist in coordinating manufacturing schedules, including communication with suppliers, vendors, and clients.
• Manage invoicing, billing, and basic bookkeeping tasks.
• Maintain and update office files, manufacturing records, and databases.
• Handle purchasing and inventory management of office and manufacturing supplies.
• Assist in the preparation of reports, presentations, and documents required for manufacturing operations.
• Coordinate meetings, appointments, and travel arrangements for the team.
• Ensure compliance with company policies and procedures.
• Perform additional administrative tasks as needed to support the manufacturing team.

Job Requirement:

• 1 to 2 years related experience
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Basic understanding of bookkeeping and accounting principles.
• Experience in inventory management and purchasing is a plus.
• Ability to work independently and as part of a small team.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to handle unexpected challenges.

Interested applicants please whatapps your CV to +65 84597671

Contract Period:

• 2 Jan 2025 to 14 Nov 2025 (10.5 Months)

Deployment:

• Mon to Fri: 8 am to 4.30 pm
• Service not required on Saturdays, Sundays, gazetted public holidays and school holidays in November and December and on the following days: Eve of Chinese New Year, Thanksgiving and Award Presentation Ceremony (TAPC); Youth Day; eve of National Day; eve of Teachers’ Day and Teachers’ Day
• Service required on the first and last week of the school holidays in June.

Scope of Works:

• Handle phone calls, walk-ins and general enquiries from parents, students, and members of the public
• Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
• Communicate with teachers regarding parents’ messages from phone calls or walk-in parents
• Manage items on loan and/or for collection as assigned by the Admin Manager or VPA
• Manage stock of spare uniforms, office stationeries and pantry items
• Manage snail mails as instructed by Admin Manager or VPA
• Assist in the counting and sorting / distribution of brochures or leaflets / items to the teachers and students
• Maintain stock of first aid supplies
• Maintain the forms in General Office (ensure forms are current and replenished timely)
• Maintain tidiness of the reception area at all times
• Any ad-hoc admin duties assigned by the School Leaders / AM
• The Personnel is required to sign an undertaking to safeguard official information.
• To perform any other duties as assigned by SH/HOD overseeing the department.

Requirements:

• Atleast GCE 'N' Level
• relevant 2 Yrs Exp
• First Aid Certification

Location: Hougang

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Handle phone calls, walk-ins, and general inquiries

2. Provide first-level assistance to students' needs (sick/injured)

3. Communicate with teachers regarding parents' messages

4. Manage items on loan, stock, and mail

5. Maintain:

- Spare uniforms

- Office stationeries

- Pantry items

- First aid supplies

- Forms in General Office

- Reception area tidiness

6. Perform ad-hoc admin duties as assigned

7. Safeguard official information and sign undertaking

8. Perform other duties as assigned by School Leaders/HOD

Qualifications:

• Academic qualification: at least GCE ‘N’ Level
• At least 2 years of relevant work experience
• Pleasant disposition and people-oriented
• Good communication skills and ability to work in a team
• Fluent in English language and a Mother Tongue language, preferably Mandarin
• Working knowledge of Microsoft Office applications
• Prior work experience with students in schools will be an added advantage
• First Aid Certification will be an added advantage

Contract Period:

• From 8 Jan 2025 to 30 June 2026 (18 Months)

Deployment:

Mon to Thurs: 7.30 am to 4.00 pm

Fri: 7.30 am to 1.00 pm

Every alternative weeks have Fri off(HBL day).

Scope of Works:

1. Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.
2. Provide timely, accurate and clear communication – both written and verbal – to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.
3. Attend to sick or injured students who report to the General Office (GO), and notify relevant staff as well as maintain records of sick bay usage
4. Support the GO staff with administration and operational matters, e.g. organise and sort mails, receive deliveries, assist with recording students’ late coming, checking the completeness of forms submitted to the GO.
5. Keep proper records of keys and lockers issued.
6. Complete other role-related duties as assigned by Principal, Vice-Principals, Administration Manager and Admin Executive.

Accounting Duties:

• Assist with daily bookkeeping, including recording and processing invoices, expenses, and receipts.
• Support the preparation of monthly financial reports and reconciliations.
• Monitor accounts payable/receivable to ensure timely payments and collections.
• Assist in preparing documentation for audits or tax-related processes.

Administrative Support:

• Perform general office duties, such as data entry, filing, and maintaining organized records.
• Manage office supplies and ensure the pantry is well-stocked and organized.
• Provide support to team members for other ad-hoc administrative tasks as required.

Qualifications & Skills:

• Prior experience in accounting or bookkeeping roles is preferred.
• Basic understanding of accounting principles and proficiency in accounting software (e.g., QuickBooks, Xero, SAP) is an advantage.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and accuracy in financial and administrative tasks.
• Ability to manage time effectively and work independently with minimal supervision.
• Excellent communication and organizational skills.

Working Conditions:

• Part-time role: 3 working days per week (schedule to be agreed upon).
• Comfortable office environment with occasional hybrid options, if applicable.

· Attend to day-to-day needs of office

· Checking & follow-up on delivery & proper submission of supporting documents and endorsement by staff for

payment

· Perform admin task like filing, photocopy

· Maintain office stocks e.g. forms, pantry and Sundry

· Collating data & survey, etc

· Compilation of statistics.

· Provide ad-hoc admin support to HODs

Location: Yishun

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Front desk customer service for Primary School and MOE Kindergarten

2. Answer phone calls, attend to visitors, and respond to enquiries

3. Maintain customer information and communicate with teachers

4. Handle student needs, including first aid and lost & found items

5. Assist with receiving goods and mail

6. Assist with distributing brochures and information to teachers and students

7. Manage inventory of spare uniforms and first aid items

8. Update attendance system and organisational chart

9. Perform other duties as assigned by school leaders and administrative staff

Qualifications:

1.Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

2.Must be proficient in computer applications such as MS Word, MS Excel.

3.Possess customer service oriented disposition with good interpersonal and communication skills.

4. Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.

5.Able to relate well with young children.

Deployment:

• Mon to Fri: 7.00 am to 4.00 pm inclusive of 30 min lunch break
• Service not required on Saturdays, Sundays and gazetted public
• holidays

Scope of Works:

Reception:

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration:

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Admin Assistant

Basic up to $2300

Working Hours: 5.5 days

5.5 working days

Location: Tai Seng

Responsibilities:

1) Management of customer enquiry and feedback

2) Order processing (Ensure daily orders are fulfilled in a timely manner)

3) Ensure timely delivery of products to customers by effective liaison with internal and external logistic partner

4) Assist in planning optimal delivery route and schedule of operation activities such as processing and stock movement

Requirements:

* Minimum GEO ‘O’ level or equivalent

* Competent in using Microsoft Office, WhatsApp and Email

EA Name: MANPOWER ACCESS PTE LTD

EA License No: 13C6854

EA Personnel Name: Teo Zhi Wee

EA Personnel Registration No: R22103947

Contract period:

• 1 Feb 2025 to 31 Dec 2025

Deployment:

• Mon to Thurs: 7.30am to 5.00 pm
• Fri; 7.30 am to 4.00 pm
• Service not required on Sat, Sun and PH's

Scope of Works:

• Assist in preparing materials and equipment needed by teachers for all curricular and co-curricular activities.
• Assist teachers in distribution and collection of worksheets and notes, materials, and equipment to ensure smooth running of activity.
• Assist in preparation of laboratory apparatus, equipment, and teaching materials for scheduled laboratory activities.
• Assist in classroom management in the science lab (e.g group work activities)
• Responsible for the setup, clean up and general maintenance of the science laboratories and Science areas.
• Assist in maintaining the Science lab equipment and resources (stock-taking)
• Assist teachers in ensuring students’ safety in the labs and during fieldtrips.

Other Duties:

• Assist in school duties when necessary.
• Assist and support in the running of school activities involving pupils.
• Assist in providing frontline counter duties (e.g., answering phone calls, contacting parents of pupils who are unwell and need to be taken home
• Perform any other duties as assigned by Principal/ Vice-Principal/ Key Personnel

looking for Full Time Warehouse admins

-5.5 working days per week (no OT), Exception Parcel Handling (repacking, scanning etc)

Location :48 Pandan road

Send your resume to +65 90226348 Thank you!

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Contract Period:

• From 01 Jan 2025 to 31 Dec 2025 (12 months) + Optional 2 years

Deployment:

• Mondays to Fridays: 12:30pm to 7:00pm, inclusive of 1hr meal break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

1. Ensure that the day-to-day operation and administration of the general office and the school library is efficient and that the system, resources and equipment are well maintained, including:

• Collating of data for the college
• Administer daily student loan of laptops, uniforms, etc.
• Administer daily booking and usage of discussion rooms
• Administer student / staff information
• Organise office stores and physical library resources
• Design and decorate the general office and library spaces
• Maintain a collection of newspaper articles suitable for use as supplementary resources to support teaching and learning
• Assist in coordinating with supplier(s) on the delivery of office supplies, teaching resources and library resources
• Loan of ICT/AV equipment
• Printing, photocopying and filing of materials
• Set up refreshments for meetings
• Any other duties as assigned by AM