Total 21,877 admin job vacancies in Singapore

JOB DESCRIPTION :-

· Provide general administrative and clerical support such as performing invoicing, data entry and documents recording/filing, etc

· Receiving and organizing inventory

· Assist in resolving any administrative matters

· Excellent verbal and written communication skills

· Proficient in using Microsoft Office (Word, Excel)

· Proactive, independent, meticulous and organized

JOB REQUIREMENT:-

· At least 2 years of working experience in the related field is required for this position

· Candidate must possess at least "N" Level/"O" Level, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field.

Job Description:

-Handle the application, renewal, and cancellation of work passes

-Handle company insurance renewals, including Work Injury Compensation, Foreign Worker Medical, Vehicle insurance

-Coordinate training and development initiatives, such as CSOC and core trade classes

-Liaise with dormitory operators on workers’ dorm matters

-Manage government-related tasks, including MOM, government paid leave applications, levy waivers

-Manage the whole recruitment cycle if necessary

-Handle administrative requests from managers and directors

-Assist and provide administrative support for all departments

-Handle administrative documents, update and maintain proper records and proper filing systems

-Answer phone calls, checking and replying daily emails. You are advised to maintain a polite and professional manner of communication

-Perform general clerical duties which include preparing of documents and filing

-Handle office upkeeps such as replenishment of stationeries

-Manage and maintain contracts/agreements related to office

-Any other administrative ad-hoc matters or undertake additional task and responsibilities when required

Requirements:

Competent with Microsoft Office and computer skills

Relevant HR and administration related qualifications

Well-versed in Employment Act

Good command of both English and Mandarin

Working Hours: 5.5 days, Mon to Fri (9 am – 6 pm), Sat (9 am – 1 pm)

Food Factory: Secretary SG PR LTVP

Male or female

Salary: $1000-$5000

Working hours: eight hours a day, three shifts in the morning, noon and evening

Location: Kembangands

Requirements: Experience as a secretary, hard work, can speak simple chinese and english, A little bit of Malay is the best

Jie Shun Jia | EA License No.: 24C2410 | EA Registration No.: R24124440 (FENG YINGJIE)

Job Description

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, arranging interviews for candidates proposed by HR team
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management system
• Able to work independently
• 42.5 hours work week (5 days)

Job Responsibilities:

• Provide comprehensive administrative support to the HR department.
• Assist in the execution of HR projects including meetings, training sessions, surveys and more.
• Coordinate and assist with office space planning, maintenance and renovations as required.
• Support the smooth operation of daily office functions contributing to efficient workplace management.
• Handle reception duties, including answering phone calls, managing incoming and outgoing mail and packages and greeting and directing visitors.
• Provide general administrative assistance, including preparing monthly reports, maintaining records, filing and other office tasks as needed.
• Manage office supplies and stationery ensuring inventory levels align with office requirements.
• Organize catering, coffee or refreshments for meetings and events as necessary.
• Supervise the cleaning crew to ensure the office space remains tidy and well-maintained.
• Plan and coordinate special functions, social events and team-building activities.
• Undertake additional responsibilities and tasks as assigned by the Head of Department (HOD).

Interested parties are invited to submit their applications to:
[email protected]

Responsibilities:

· Create and maintain safety documents required for projects, ensuring compliance with relevant regulations and standards.

· Develop comprehensive project checklists to ensure all necessary tasks are completed in a timely and efficient manner.

· Coordinate with the project team to gather and communicate all relevant project details, ensuring a smooth transition and handover process.

· Manage project schedules and issue timely notices to stakeholders regarding important milestones, deadlines, and updates.

· Collaborate with procurement and logistics teams to facilitate material requests, track inventory, and ensure timely delivery to project sites.

· Liaise with the management team to promptly respond to client inquiries, concerns, and requests, maintaining a high level of customer satisfaction.

· Organize and facilitate internal kick-off meetings to ensure all necessary stakeholders are aligned on project objectives, timelines, and deliverables.

· Participate in kick-off meetings to gather project requirements and provide administrative support. Attend follow-up meetings to review project progress, address issues, and ensure project milestones are met.

· Document accurate and comprehensive meeting minutes for all project-related meetings, including action items, decisions made, and key discussions.

· Conduct site walks to assess project progress, identify potential issues, and ensure adherence to safety and quality standards.

Requirements:

· Prior experience in an administrative role, preferably in the construction or engineering industry.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Knowledge of safety regulations and best practices in the construction industry.

· Ability to multitask and prioritize tasks effectively.

· Team player with the ability to work collaboratively and independently.

· Flexibility to adapt to changing project requirements and deadlines.

· A proactive approach to problem-solving and a strong sense of accountability.

Other Information

· 5.5 working days per week

· Salary: $2,000 to $4,000 (Based on Experience)

· Location: Kaki Bukit

- Mainly in charge of sourcing material, ordering, and delivery item to workplace

- Follow up ordering and delivery status

- Record all purchased materials and ensure everything is tally with purchase record

- Coordinator with supervisor or project in charge person for item request purpose.

- Provide admin duties and clerical supports to project team·Update manpower movement constantly·

Working time:5 working days (9am - 6pm)

Working location: Kranji

Mon to Fri 9am - 6pm

Responsibilities:

● Remotely perform routine inspection of equipment and systems using online software platforms

● Data entry on maintenance finding on google sheets.

● Perform audit check remotely on onsite engineer corrective maintenance activities

● Perform routine maintenance tasks remotely, including software updates, calibration checks and system optimizations.

● Monthly hit individual and team preventive maintenance target

● Collaborate with onsite engineers to schedule and coordinate maintenance activities.

● Analyze performance data and trends to identify potential issues

Additional Information:

● Minimum O levels and above

● Team player & able to work independently with minimum supervision

● Computer literate

● Proficient in Microsoft applications (Excel)

● Attention to detail and problem-solving skills

Mon to Fri 9am - 6pm

Job Description:

• Register data entry to a computerized system
• General administration including answering phone calls, receiving of parcels, receipt of samples, filing etc.
• Preparation of reports and invoices in given templates
• Any other duties as assigned when required

Requirements:

• A level, Nitec, WSQ certificates or equivalent
• Minimum 1 year’s working experience
• Proficiency in Microsoft Office
• Good command of both written and spoken English
• Able to work overtime when required
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

Mon to Fri: 9am to 6pm

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Responsibilities

• Basic receptionist responsibilities
• Handle customers' enquiries
• Receive children attending classes
• Handover children to the parents
• Receive payment for classes
• Handle accounts like updating of payment records
• Sanitizing equipment
• Any other adhoc duties as assigned

Requirements

• ITE or Diploma holder in any related field
• Proficient in MS Office
• Fun and energetic personality
• Likes children
• Good communication skills with a good command of English
• Good remuneration and training will be provided to the right candidates

About the role
As an Admin Clerk at De Beaute Beauty & Slimming Pte Ltd, you will play a role in supporting the smooth operation of our office and outlets. This role will involve a range of administrative duties to assist our team and ensure the efficient running of the business.

What you'll be doing

• Providing general administrative support, including filing, photocopying, scanning and organising documents
• Answering and directing incoming phone calls in a professional manner
• Maintaining and updating databases, records and other filing systems
• Assisting with the preparation of reports, presentations and other documents as required
• Ordering, managing and maintaining office supplies and stationery
• Supporting the coordination of meetings, events and outlets operation arrangements
• Well-versed in letter writing, especially in short-hand typing
• Assist and managing office operations and management
• Knowledge in Singapore employment law (MOM. IRAS, CPF, ICA, etc.)
• Performing other ad-hoc administrative tasks as required

What we're looking for

• At least 1 year of experience in an administrative or clerical role, preferably within the beauty or healthcare industry
• Strong time management skills with the ability to prioritise and multitask
• Excellent communication and interpersonal skills, with a professional and courteous manner
• Proficiency in using Microsoft Office applications, particularly Word, Excel and Outlook
• A keen eye for detail and the ability to work accurately under pressure
• A positive attitude and the willingness to learn and adapt to new tasks and challenges

Apply now to become our next Admin Clerk and be part of the De Beaute team.

To assist in the daily administrative works and operations of the Sales Department
To assist in the preparation of quotation, contracts, work order etc
To handle internal inquiries and liaise with vendors while ensuring the accuracy of all data and information
To source and requisite necessary equipment and inventories needed for each project
To handle purchase orders and ensure products are ordered, delivered, and distributed promptly
Liaising between the sales team and other departments to ensure smooth operations.

Location: Woodlands

Job Scope and responsibilities:

• Keeping track of reports status
• Keeping track of Operation on site forms
• Updating of vendor/contracter onboarding documents
• Submitting government claims
• General filing
• Any other adhoc duties assign by manager
• Liaise and coordinate with various internal depts

Requirement:

• Able to use Microsoft Office (Excel, Word, Powerpoint)
• Possess good communication skills - both written and verbal in English.
• Able to work independently with minimum supervision, initiative and able to multitask
• Possess a willing to learn and proactive attitude
• Able to take stress
• Training on work-related knowledge provided.

Interested applicants can email your resume to

[email protected] or send your resume via this portal.

Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Assist HR Manager on all related HR/Admin duties
• Team player to work in office environment

Qualifications for Administrative Assistant

• High school diploma or general education.
• 1-2 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Any additional certifications
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Workshop Department (Sungei Kadut)

• To perform data entry task for job orders, spare parts usage and tyre repair work
• To ensure timely updating and accuracy of data
• Responsible to generate report and summary on monthly basis
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping are maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• 1 years relevant experience
• Computer skills and Microsoft Office

Machinery Department

• Accountable to maintain & monitor the schedule of equipment’s’ renewal as to fulfil the statutory requirements (e.g. Lifting gear)
• Responsible to raise the departmental purchase requisition for approval
• Handle and coordinates on the incoming and outgoing invoices and delivery orders
• Work with Logistic Assistant to cross check and confirm on the machinery movement for billing
• Perform data entry and ensure on the accuracy
• Maintain appropriate filling of documentations for easier retrieval
• Ensure the practices and procedures meet legal guidelines, and health and safety requirements
• Ensure safety practices and housekeeping are maintained to the highest standard
• Any other ad-hoc duties as and when assigned

Requirement:

• Diploma in Supply Chain Management / Business Administration or any other relevant field of studies
• 1 years relevant experience
• Computer skills and Microsoft Office

Note :

1. 5-day work week
2. Company transport provided

Lip Packaging provides a friendly and inclusive workplace for all to join, no matter your ethnicity, gender, age or physical disabilities! As long you have a positive attitude and will work hard to complete your tasks well, we invite you to come down for an interview!

We are currently looking for Admin Assistant who can:

- Take orders from customers via phone calls or emails

- Do Data Entry of customer invoices, supplier invoices and other operation's documents

- Place orders with suppliers

- Perform ad-hoc duties as assigned

Requirements:

- Know how to use a computer and smartphone
- No education qualifications required
- No experience required
- We are an inclusive workplace where all nationality, gender, age and physical abilities are welcome!

Values We Look for:

- Meticulous

- Open minded

- Have a Strong Sense of Responsibiity

- Willing to Learn New Things

- Hardworking

- Honesty

- Team Player

Full-time position is available!

See you!

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Preparation of meeting slides and minutes.
• Preparing PO, PR, RFQ, Part receive, Quotation, shipping and Purchase office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Hotel and flight booking arrangements.
• Work pass applications
• Assist in coordinating for events, trainings when needed.
• General administrative support Managers when is required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Monday - Saturday

Salary: $3,800 - $4,200 (depending on

experience)

Responsibilities：

Handle paper works

Requirements:

- Minimum 2years experience in

automotive

- Able to work under minimun super vision

- Team player

Email: [email protected]

Whatsapp: +65 8686 1733 Jenn

Job Description

· Asists to answer incoming phone calls and email regarding for sales enquiries

· Assists in generate of reports

· Any other general admin filing, ad hoc duties as assigned by superior .

Requirement

· Experience in customer service will be an advantage

· Has an excellent command of the English language (written, spoken)

· Willingness to learn

· Able to work in a fast-paced environment

· Team player but also able to work independently and with minimal supervision

· work week : 5.5 days

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

You will be required to do simple day to day office paperwork. This includes filing, processing POs, matching documents, etc. Our office is a vibrant environment. We operate in a very fun industry. There is no prior experience required. We will provide you with on the job training. We look forward to your application.

• Manage and securely store project-related documents, contracts, and records to ensure easy accessibility and compliance with organizational policies.
• Assist project managers by maintaining accurate and updated project schedules, coordinating appointments, and tracking deadlines to ensure project milestones are met.
• Manage correspondence with suppliers and vendors to ensure timely delivery of materials, resolve procurement issues, and maintain accurate records for ongoing projects.
• Handle client inquiries, schedule meetings, and prepare necessary documentation for client communications and project reviews.
• Monitor project-related expenses, process invoices, and assist in preparing budget reports to support financial management of renovation projects.
• Assist with the creation and reconciliation of project budgets by providing accurate financial data and ensuring timely processing of payments.
• Conduct regular reviews of project documentation and procurement records to ensure compliance with company policies and regulatory requirements.
• Compile and distribute project status reports to stakeholders, ensuring updates on progress, milestones, and any issues affecting timelines or budgets.

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Reception Duties

• Serve as the primary point of contact for visitors and parents.
• Answer general enquiries via phone, email, and in person.
• Issue visitor passes and manage front desk operations during open houses and meet-the-parents sessions.
• Act as the first point of contact for new applicants, establishing positive relationships with parents/guardians.
• Provide support to parents/guardians throughout the admissions process.
• Coordinate school tours in collaboration with the Headteacher and Deputy Headteacher.
• Ensure the reception and library areas are clean, tidy, and welcoming.

Admissions Responsibilities

• Follow up on leads and maintain accurate enquiry records.
• Conduct pre-course counseling for prospective students and families.
• Track admission cases and follow up diligently, including verifying student visa and residency status.
• Check and monitor students’ Dependent Pass (DP) status.
• Update and manage AGP and Google Drive records for admissions.
• Oversee and manage cases related to student withdrawals, course transfers, and deferments.
• Evaluate admissions applications for compliance with regulations and policies.
• Maintain accurate and up-to-date admissions records.
• Assist with SkillsFuture Singapore (SSG) Funding Protection Scheme (FPS) and Annual Returns requirements.
• Maintain individual student P-Files and ensure confidentiality.
• Notify teachers about new student onboarding and provide necessary assistance with student matters.
• Collaborate with the Headteacher to assign classes for new students, including coordinating Personalized Learning Plans (PLP) when necessary.
• Manage and maintain APG software to support admissions and student records.

Procurement

• Handle school purchasing and supplier quotations.
• Any other duties as assigned by the director and management

Requirements:

● Diploma in Business Administration, or a related field.

● Strong attention to detail and excellent organisational skills.

● Ability to thrive in a fast-paced environment and manage multiple priorities effectively.

● Proactive and takes the initiative to address issues and improve processes

● Proficiency in Google workspace.