Job Title: Personal Assistant (PA)
Location: Suntec Tower 3
Job Type: Full-time
Salary: S$4,000 – S$4,500
Experience Required: Minimum 2 years in a Personal Assistant or similar role
Job Description:
We are looking for a highly organized, proactive, and experienced Personal Assistant (PA) to provide comprehensive administrative support to our executive team. The ideal candidate will have a proven ability to manage multiple tasks efficiently, handle confidential matters with professionalism, and assist with both business and personal matters. If you're detail-oriented, have excellent time management skills, and are looking for an exciting and dynamic role, we’d love to hear from you.
Key Responsibilities:
Calendar & Schedule Management:
- Coordinate and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Travel Arrangements:
Plan and coordinate complex travel itineraries, including booking flights, accommodations, and transportation, while ensuring smooth logistics.
- Communication & Correspondence:
Manage incoming and outgoing communications (emails, phone calls, and letters), screening and responding on behalf of the executive as needed.
- Meeting Coordination:
Prepare meeting agendas, attend meetings, take detailed minutes, and follow up on action items.
- Document Preparation:
Draft, proofread, and format documents, presentations, reports, and emails for the executive team.
- Project Assistance:
Provide support for special projects and initiatives, including research, data collection, and event planning.
- Personal Assistance:
Handle personal tasks for the executive, such as managing personal appointments, running errands, and organizing personal events.
- Administrative Support:
Organize and maintain files, records, and databases, ensuring accessibility and confidentiality.
Requirements:
- Experience:
Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
- Education:
A degree or diploma in Business Administration, Office Management, or a related field is preferred but not essential.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Strong verbal and written communication skills.
- Excellent time management, organization, and multitasking abilities.
- Ability to maintain discretion and handle confidential information with professionalism.
- Strong problem-solving skills and a proactive attitude.
- Personality Traits:
- A high level of integrity, adaptability, and professionalism.
- Self-motivated and able to work independently with minimal supervision.
- Attention to detail and a strong sense of urgency.
- Technological Skills:
Experience with project management tools like Trello, Asana, or Slack is a plus. Knowledge of virtual meeting platforms like Zoom or Teams is also preferred.
What We Offer:
- Competitive salary package and benefits.
- Opportunities for career development and growth.
- A dynamic and fast-paced working environment.
- Flexible working hours and a work-life balance focus (if applicable).
- Potential for hybrid or remote work (depending on the company’s policy).
