Total 64,267 admin assistant job vacancies in Singapore

Job Scope:

• Provide administrative support to the HR Executive
• Handle recruitment issues
• To send resumes

Job Requirements:

• Minimum GCE ‘A’ Levels/Diploma
• Proficient in MS Office
• Possess good communication and interpersonal skills

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

• Manage incoming hardcopy and softcopy mails
• Ensure that documents received are accounted for
• Organize documents and prepare manifest for vendor's transcribing
• Liaise with external parties
• Assist with ad-hoc administrative duties

Requirements

• Min A level / Diploma in any courses
• Able to stark work immediately or short notice

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Recruiter Ref code: #HKH

This role is required to support the branch in payroll, billing administration, and management of contracts. To provide premium and value-added services to candidates and clients. Ensure timely and accurate payroll processing and billing.

Key Responsibilities:

• Managing contractors’ payroll and billing to client using in-house payroll system
• Processing of weekly or monthly payroll for contractors
• Ensure payroll and billing accuracy
• Collaborate with Operations and Finance on payroll and billing matters
• Generate weekly and monthly payroll and billing reports
• Pay and bill hours reconciliation
• Margin Analysis before payment to contractors
• Filing of form IR21 (Tax Clearance) for foreigners and check IR8A for candidates
• Preparing NS Make-Up Pay claim for contractors
• Application for refund on Government Paid Leaves
• Ensure local statutory, tax, policy and internal compliance are fulfilled
• Other ad-hoc payroll and billing duties assigned

Profile Requirements:

• Minimum Diploma holder
• Minimum 1 year of relevant Payroll experience or Fresh Entry
• Ability to handle high volume of requirements and tight deadlines
• Good knowledge of Employment Act and Payroll Processes
• IT savvy
• A team player with strong interpersonal skills
• Strong administrative and time management skills

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Main duties and responsibilities:

• Plan and direct the organisation’s strategic and long-range goals.
• Design/Revise the organisation’s business strategies and long-range goals through plan-do-check-act activities.
• Drive regular business reviews, conduct proactive data analysis on all metrics, including monthly targets, financials, budgets, staff, audit reports, etc.
• Strategic planning including the development of strategic plans, associated research, analysis, and presentation.
• Conduct competitive market research, including analyzing the industry and competitive landscapes, compiling regional business intelligence, and utilizing market data to identify and communicate actionable opportunities and trends.
• Work with internal & external stakeholders to identify strategic priorities, develop initiatives, and build long-term strategic plans to drive growth.
• Support and coordination with other department and teams.

Job Requirements:

Highly Required:

• Bachelor’s degree from an accredited four-year institution majoring in business, finance, accounting, marketing, economics or a related field is preferred.
• Minimum 3 years working experience in strategy planning and/or development positions, preferably in a fast paced and dynamic business environment.
• A proven track record in evaluating growth strategies and speaking with senior stakeholders.
• Must be comfortable working in a fast-paced, busy, and somewhat stressful environment while working under pressure and meeting deadlines.
• A keen mind and willingness to learn.
• Strategic thinker with networking aptitude.
• Must have strong PC skills, including advanced knowledge of MS Office(Excel/PowerPoint/Word) and intermediate level database skills.
• Outstanding communication and interpersonal skills

Good to have:

• Proficiency in spoken and written Korean will be an added advantage.
• Experience of e-waste or battery recycling industry.
• Take initiates and able to motivate team members for improvement.

*CORPORATE SERVICES ASSISTANT NEEDED*

This position reports to our Corporate Services Manager, who has more than ten years of experience in Corporate Services. You will be liaising directly with our ever-expanding international client base to understand their business, maintain a strong relationship with the clients, and advise them on any corporate issues they may face.

Responsibilities

· Assisting in corporate secretarial work, including advisory work, preparing resolutions and meeting minutes.

· Handling ACRA lodgements.

· Providing advice on compliance requirements and ensuring client’s compliance with statutory and regulatory requirements for Singapore or offshore jurisdictions.

· Providing regular reviews/updates and maintaining proper records of clients’ KYC/CDD compliance.

· Maintaining proper updates of companies’ registers and statutory records via the corporate secretarial software.

· Working as a team within the corporate secretarial department to ensure timely progression of workflow, quick turnaround time of client work, and maintaining high-level clients’ services.

· Assist in cross-selling other services provided by other arms of the Company when an opportunity arises.

· Gather clients’ feedback for improving the service-providing process.

· Maintain a strong and ongoing relationship with clients by occasionally updating new and exclusive services.

· Other ad-hoc duties that the Manager may assign from time to time.

Requirements

- Minimum one year of relevant working experience in corporate secretarial work.

- Diploma or degree holder with a background in, but not limited to, accounting or legal studies.

- Fresh graduates of SAICSA/CSIS/MAICSA or currently pursuing SAICSA/CSIS/MAICSA are welcome.

- Good listener, able to elicit information efficiently and effectively.

- Outstanding verbal, written, and interpersonal communication skills.

- Fast learner, you can expect to gain knowledge from various areas in a fast-paced environment.

- A team player who can multi-task, work under pressure and meet deadlines.

- Be suggestive, creating new and better ways for the company to be successful.

- Prior Experience in handling corporate secretarial work for offshore jurisdictions is preferred.

Salary: SGD2,500 - SGD3,000

Working Hours: 9 am to 6 pm, Mon to Fri

Location: Outram

Job Type: Permanent Role

Availability: Immediate

Job Description & Requirements

SALARY DEPENDS ON THE FOLLOWING:

1) NUMBER OF YEARS OF EXPERIENCE

2) TYPE OF EARLY CHILDHOOD CERTIFICATE (ACEY, L1 or L2 etc...)

JOB REQUIREMENTS:

To provide safe and secure environment for children to feel comfortable

· To undertake the teaching and care of a class to ensure high quality learning or care takes place.

· To maintain professional dialogue with colleagues concerning the children, parents other colleagues and the school.

· To be responsible for all aspects of classroom management.

· To observe and use a variety of methods to record children’s holistic development. Keep appropriate records of achievement for each child in class and provide individual child’s portfolios/reports.

· To build positive links between yourself and parents of children under your care.

. Team player/ Positive Attitude

· Possess good interpersonal and communication skills

· Have a passion for children

· Able to work independently as well as in a team

. Teachers must be able to deliver English Language lessons

Job Requirements:

· Must possess at least one of the following Early Childhood certification:-

1. Advanced Certificate in Early Years (ACEY)

2. Higher Certificate in Infant Care (HCIC)

3. Dpt / DPL Certificate (L1 or L2)

· Registered with ECDA as EY1 or EY2

· Good communication and interpersonal skills

· Fresh graduates are welcome

· Able to commence work soon is preferred.

Please call or whatsapp resume to Cecilia (90690910) or email to [email protected]

BENEFITS and INCENTIVES:

福利和奖励支付

Monthly payout incentives on top of your based salary

Sign on Incentive payout

( 签署奖励支付)

SALARY $3500 to $4000

•Minimum 1-2 years experience as a Account Assistant Manager

•Analyzes financial information and prepares financial reports for the identification or maintenance of liabilities, tax liability, asset, or other financial activity records.

•Assistant managers report to the management with regards to the finances of the organization or establishment.

•Provides feedback on market to organizations for sales forecasting.

•Solicits and maintains contact with current and prospect key accounts.

•Resolves customer problems, recommends modifications to products/services, and coordinates sales negotiation between customers and organization.

• Perform customer due diligence checks (Know Your Client) and onboarding for all new clients and continuous due diligence review for existing clients
• Preparation of documents relating to the setting up of companies, Singapore branches
• Drafting of directors’ resolutions, such as change of directors and/or secretary, opening and closing of bank accounts, acceptance of banking facilities
• Preparation and filing of transactions in relation to client matters with ACRA including XBRL filing & IRAS (E-stamping)
• Keeping track and ensuring that confidential documents in both hard and soft copy are filled properly
• Cost calculation
• Monthly accounting duties including generation of vouchers and G / L
• Generation of Balance Sheet and P&L statement
• Identification and application of governmental grants
• Payroll processing, CPF and tax filing and generation of IR8A form
• Regular reimbursements review and petty cash management
• Preparation of payments
• Other ad-hoc duties when required

Operation Admin Assistant (Part time)

• Working Hour: Wednesday, Thursday, Friday | 8.45am -5.45pm
• Location: Tanjong Pagar
• Salary: $10/ hr

Job Description:

• Review travel itineraries for accuracy and completeness, ensuring they align with client preferences.
• Generate printed travel itineraries and banners for clients and drivers, including essential trip details.
• Collaborate with partner organizations to share travel itineraries for client coordination.
• Coordinate with the BPO team to send itineraries and related documents for accurate transport billing.

Qualifications:

• Customer service or administrative experience preferred.

Are you enthusiastic about caring for others? Are you dependable and organized? No experience required. Training will be provided to suitable candidates.

Benefits

· Training provided

· Work-life balance — 5 day work week, no night shifts

· Annual leave

· Medical & dental benefits

Details

· Full time 5 days shift

· Singapore citizen, PR, LTVP, LTVP+

· Telok Blangah / Holland Village / Alexandra (Mapletree Business City)

Responsibilities:

· Assist our dental surgeons in the clinical treatment of patients

· Support front desk executive team at the front desk

· Other related duties include casting of models, handling of lab cases, sterilization duties, maintenance of equipment and cleanliness of clinic, stock-taking, etc.

Requirements

· Preferably GCE 'O' Level with 1 year of dental assisting experience

· Basic computer knowledge

Candidate must be able to work on at least one weekend (Sat or Sun)

Join us if you want a career in healthcare, enjoy helping people, and like working in an office that appreciates staff!

Visit us at dentalplus.com.sg to learn more about us.

Duties & Responsibilities

• Perform full sets of accounts.
• Prepare monthly financial and management reports for subsidiaries.
• Consolidate accounts and ensure compliance with accounting standards.
• Assist in group consolidation reports.
• Support audit and tax queries.
• Liaise with banks on banking transactions.
• Manage timely closing process and reconciliations, including for intercompany transactions.
• Support the operational teams in maintaining strong vendor relationships.

Requirements

• Diploma in Accounting & Finance or equivalent.
• At least 1 year of experience in accounting & finance.
• Strong understanding of accounting principles.
• Ability to work in a dynamic environment.
• Ability to work independently with a high degree of accuracy and efficiency.
• Hands-on experience in cloud accounting systems such as QuickBooks, Auto Count, & Xero would be an advantage.
• Basic knowledge on payroll processing is a plus.

Roles & Responsibilities

JD for Admin

· Performing admin duties like filing, updating documents, entering accounts documents to accounting system.

· Organising documents soft or hard copies.

· Coordinating orders and delivery with customers and colleagues

· To perform other office duties such as answering phone calls, receiving visitors etc.

·

Requirements:

· Preferably have admin experience and basic accounts knowledge.

· Intermediate literacy on computer operation and computer software experience especially Microsoft Excel and Microsoft Office applications

· IT knowledge

Location: Ubi

Working hours: Monday - Friday 8.30am – 5.30pm

Duration: Permanent

Singaporeans/PR/Malaysians are welcome.

Account Admin (6 Months Contract)

• Working Location: Tampines
• Working Timing : 5 Day (Mon-Fri) @ 830 am to 530pm // 9am to 6pm
• Salary : Up to $2500

Job Scope:

• Data entry

Operations Management - Master the ability to efficiently manage all day-to-day operations of the bistro, including staffing, inventory, customer service, and facility maintenance.

Financial Acumen - Develop strong financial management skills, including budgeting, cost control, and analyzing financial reports to ensure profitability and sustainability.

Leadership and Team Management - Learn to lead and inspire a diverse team, providing guidance, motivation, and performance management to create a positive work environment.

Customer Experience Enhancement - Focus on enhancing customer satisfaction by understanding their preferences, addressing feedback, and consistently delivering exceptional service.

Marketing and Promotion - Acquire skills in creating and executing marketing strategies, promotions, and events to attract and retain patrons and increase the bistro's visibility.

Problem Solving and Decision Making - Hone your ability to make informed decisions quickly, resolve challenges that arise, and adapt to dynamic situations in the fast-paced bistro environment.

*We are looking for contract patient service associates to be outsourced to our clients*

Contract / Temp Patient Service Associate / Assistant

3 - 6 Months Commitment

Working Hours :

• Monday's - Friday's : 8:30am - 6:00pm
• 2 Shifts (Retail Hours)
• 3 Shifts (Including Overnight Shift)

Job Scope :

• Assist Doctors with duties
• Scheduling of Appointments
• Assist in performing physical exams of patients
• Help to check pulse and take temperature for patient
• Assist patients with mobility issues

Job Requirements :

• No experince needed
• Training will be provided
• Those with 1-2 years of experience will have advantage
• Able to start ASAP

All qualified applicants, please send in your resume to:

[email protected]

Manfred Ong ZhengJie (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

• Organize sales presentations and ensure that all sales presentation materials are prepared prior to deadlines
• Update customer records in the company database as required
• Input invoice and bill-back data
• Analyze, consolidate, and forward daily action summaries to managers
• Use data to investigate the logistical history to resolve order and inventory problems
• Research promotion details, regular, and special prices to resolve pricing discrepancies
• Offer product, promotion, and pricing information by exploring customer requests
• Offer sales projections by creating and sending sales tracking reports
• Maintain customer database by inputting customer profile and updates
• Collect data to create informative sales presentations
• Monitor sales expenses by analyzing, tracking, and summarizing expenses
• Report any inventory or service issues to management and the appropriate Account Manager immediately

You will assist the Accountant by performing clerical tasks, including processing and recording transactions, data-entry, filing, and answering phone calls.

Responsibilities and Duties

▪ Provide support to the Accountant in areas such as accounts receivable, accounts payable, taxation, fixed assets, and preparation of financial statements.

▪ Carry out basic office tasks, such as filing, data entry, and phone and email correspondences.

▪ Process invoices and staff claims for payment.

▪ Maintain accurate and detailed supplier/customer accounts and records.

▪ Assist in the preparation of period-end closing and bank reconciliation.

▪ Participate in audits.

▪ Other related duties as assigned.

Requirements

▪ Computer proficiency, especially in MS Excel.

▪ Familiarity with basic accounting principles.

▪ Strong attention to details.

▪ Strong ethics and moral principles.

▪ Team-player.

▪ Responsible, thorough, accurate, and organised.

▪ Take instructions well.

Job Description:

- Patient registration

- Assisting patients with enquiries at the self service kioks

- Schedule appointment

- Collecting payment

Requirements:

- Able to start ASAP

- Able to commit for 6 months

- Able to work on weekends

- Covid fully vaccinated

If interested, please email me at [email protected]

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

[email protected]

• Handle invoices & process payment
• Enter information into system accurately
• Process staff claims
• Assist in preparation of balance sheet schedules for month end closing
• Perform reconciliation of vendors’ statement of account
• Perform bank reconciliation
• Administrative support
• Using Business Central system

Job Requirements

• Diploma in Accountancy / LCCI or ACCA
• Welcome entry level - Training Provided
• Knowledge in Microsoft Word and Excel
• 5 days work (8.30am to 6pm)
• Henderson road (Bukit Merah / Redhill area)
• Salary $2400 - $2800

Interested applicants please send in your MS Word Resume. Shortlisted candidates will be contacted very soon. Thank you.

Our client is a solution chain solutions provider in Healthcare sector, they urgent requires:

Contract Associate (6 months)

Location: National University Centre For Oral Health (NUCOH)
9 Lower Kent Ridge Road, Singapore 119085

Working hours:
42 hours work week; Monday to Thursday – 8.30am to 6pm /Friday – 8.30am to 5.30pm
OT after 44 hours

Interview process:
1 round ONSITE interview

Job scope:
• Verify documents provided for Goods Receipt (GR) for non-stock purchases are in order.
• Perform GR entry in system in a timely manner.
• Verify variances when it is surfaced by the Finance Team.

Requirement:
• Candidates with system goods receipt experience are preferred
• Proficient in Microsoft Office applications and ERP system - SAP GR preferred
• Ability to work independently and in a team
• Good interpersonal and communication skills
• Driven and positive mentality, strong initiative, resourceful and meticulous
• Ability to work in fast paced and high volume work environment

EA Personnel Name: Jessie Hoe Huey Miin
EA Personnel No: R1103861
EA License No: 99C4599

Work Responsibilties:

(a) Working with senior management to develop and implement policies and actions;

(b) Drafting of regulatory instruments such as legislations and subsidiary legislations;

(c) Providing legal advice and interpretation with respect to various legislations administered

(d) Drafting, reviewing and providing sound legal advice on a broad range of legal issues;

(e) Drafting, vetting and advising on general corporate and contractual matters including, but not limited to, tender documents, Memorandum of Understanding (MOUs), tenancy agreements and other commercial documents;

(f) Developing and setting in place internal legal processes and guidance for the various Divisions and

(g) Advising and managing potentially contentious matters;

(h) Managing and liaising with external lawyers; and

(i) Undertaking such other tasks/projects as may be assigned from time to time

Job Requirement

(i) A law degree and be called to the Singapore Bar (or other commonwealth jurisdictions).

(ii) At least 4 years post-qualification experience.

(iii) Corporate work experience (especially in contract law) would be an advantage.

(iv) Versatile and self-motivated with strong analytical skills.

(v) Able and willing to multi-task and work well under pressure handling a wide range of legal work.

(vi) Good communication and interpersonal skills; the ability to write and reason clearly and compellingly is essential.

(vii) Team player who is also able to work independently with minimal supervision.

22C1322 Maxhunt Resource Pte Ltd

R23115755 Choy Sin Ern, Nicole

• Chase Release Letter/ Ins cover Note
• Check and prepare all documentation for registration / transfer of vehicles, transfer of TCOEs, PARF / COE papers, replacement of vehicle registration
• numbers, bidding numbers, renewal of road tax, etc.
• Conduct registration with Land Transport Authority.
• Management of IU and commission IU into LTA system
• Prepare all documentation related to vehicle sales-related matters, including tax invoices, credit notes and debit notes.
• Follow up monthly stock take on Licensed warehouse and organize all the files
• Monitor all the brand of the inventory system so that have a good stock record-keeping and licensed warehouse procedures.
• Ensure proper filing and up keeping of all the licensed warehouse documents including maintaining and updating the folders.
• Ensure all inventories are updated and completed with proper documentation in WMS system
• Continuously improve warehouse operations through correct work and safe practices.
• Conduct and perform spot check on inventory warehouse system.
• Point of liaison for communication between the stakeholders and various departments to ensure SOPs and licensed warehouse safety rules
• are strictly followed by staff
• Prepare and update SOP required for compliance.

Lai kok Soon

EA License: 11C2878

EA Registration No: R1988018

Integra is a leading petrochemical trading, marketing and distribution company, with a unique combination of global reach, production assets in China, fast and effective communication, technical skills, market knowledge and an absolute commitment to customer and supplier partnerships. See more at: www.integra-global.com

Integra Petrochemicals Pte Ltd, based in Singapore, is looking for an ACCOUNTS ASSISTANT

Job responsibilities:

• Bank accounts entries in the company’s Microsoft Great Plains accounting software/Gen 10 software
• Process payment orders
• Monthly accounting schedules and bank reconciliations
• Accounts receivables & accounts payables duties
• Preparing of GST returns for submission
• Other ad-hoc finance or administration matters assigned from time to time

Requirements:

• Diploma in accountancy/finance with 1-2 years of relevant experience
• Exposure in multi-currency transactions
• Meticulous, fast learner and able to work under tight deadlines
• Able to work in a team as well as independently with good communication and interpersonal skill
• Excellent working knowledge of MS Office including Excel
• Able to start immediately is an advantage

If you are interested in the job, please apply confidentially via email with your CV attached to [email protected]. Only shortlisted candidates will be notified.

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)