Total 55,729 Others/Any administration assistant job vacancies in Singapore

Location:

CCP, Expo MRT

Salary:

$10.50

Working Hours:

Min 3 days /week - 1 weekday + 2 weekends / vice versa)

Shift 1 = 12pm - 9pm

Shift 2 = 1.30pm - 10.30pm

Shift 3 = 5pm - 10.30pm

Job Scope:

- Help customers with any inquiries (e.g., shoe sizes or alternative designs/ colors)

- Inventory management

- Any other duties assigned by supervisor

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to [email protected]

JeAnn Leow

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Responsibilities:

• Assist with registrations and admin duties etc
• Support staff with day to day operations
• Generate/ tabulate data and administrative work
• Any other tasks as assigned

Requirements:

• Minimum GCE ‘N’ Level or equivalent
• Willing to travel to allocated areas

Working hours:

7.30am-2pm, sometimes to 3-4pm

Interested candidates please send a copy of your resume in MS Word to

[email protected]

EA Personnel: Alvin Lee Peck Keong
CEI No.: R1104781
Recruit Express Pte Ltd, EA License No.: 99C4599

Location

Boon lay

Working Hours

5.5 days

• Mon - Fri: 8.30 – 5.00pm / 9.30am - 6pm
• Sat: 8.30am - 1.00pm / 9-1.30pm

Job Scope

Support Clinical Project Managers (CPMs) and study team with administrative, documentation, TMF, budget management and logistic activities related to Clinical studies during the operational phase of clinical trials to ensure the timely delivery of quality data while complying with internal Standard Operating Procedures, applicable laws and ICH Good Clinical Practice.

• Supports high-quality electronic Trial Master Files (eTMFs). Performs set-up, maintenance (filing and approving documents) and archiving of eTMFs.
• Provides CRO oversight by developing eTMF guidelines, establishing review processes, and ensure the filing completeness.
• Manages documentation of clinical studies in compliance with Good Clinical Practices (GCP) and relevant Standard Operating Procedures (SOPs) and perform filing QC
• Supports CPMs with vendor creation, budget and invoice management: checking of good receipt and payments, uploading invoice information in Finance budget tool, assist on planning of commitments monthly and keeping track of actual spending for each study
• Supports maintenance of clinical studies management tracking tools and trackers. Support study team to register study on ct.gov.
• Assists study team with trial management logistical support (sample or ancillary shipments, procurement of study supplies, organizing trainings).
• Assists study team in the quality check of protocols, informed consent forms and advertisement materials to ensure compliance with SOPs and regulatory requirements.
• Supports organization of clinical meetings (internal meetings, meetings with CROs, Investigators meetings, etc.) including agenda, minutes, logistics.
• Assists in managing global communications (e.g., Newsletters, emails, website posting). "
• Assists with the preparation, review and maintenance of SOPs, work instructions, training materials, and templates related to project activities.

Requirements

• Bachelor’s Degree in health care, life sciences or related field with demonstrable related experience in in Food/Pharma/CRO industry or in an academic setting
• Records management experience in a GCP-regulated environment.
• Experience in clinical trials in Nutrition is an advantage
• Good knowledge of Good Clinical Practices (GCP), regulations/guidelines and of the quality control process and compliance requirements in relation to TMF
• Proficient and agility in common office technology e.g. Microsoft tools, teleconferencing, etc.
• Strong general administrative skills and a minimum of 2 years of clinical studies administration experience
• Educational background in biological science or other relevant science.

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to [email protected]

JeAnn Leow
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

• Provide customer service and issuing of orders at collection counter
• Perform product exchange
• Perform monthly stock count
• Perform any ad-hoc duties as assigned

Requirements:

• Minimum N / O level
• Able to start work immediately or short notice

Up to $2.2K

Mondays to Fridays, 12:00pm to 9:00pm

Alternate Saturdays are from 12:00pm to 4:00pm

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Description:

• Assist in the installation, calibration, and commissioning of medical equipment.
• Perform routine inspections, preventive maintenance, and repairs on medical equipment.
• Troubleshoot equipment malfunctions and provide timely resolutions.
• Maintain accurate documentation of equipment maintenance and repair activities.
• Adhere to all safety protocols and regulations.
• Any other duties assigned from time to time

Requirements:

• Min Diploma in biomedical / Electronic / Electrical / Mechanical Engineering
• No exp needed, training provided

Office hours, Mon to Fri

convertible to perm after 1 year

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Our client, a well-known Japanese company is looking for candidates for the Grill Fish Assistant position.

Responsibilities: -

• Grill requested food items in accordance to customers’ specifications and pre-set recipes.
• Manage portions of grilled food items and garnish them.
• Wash, cut vegetables prior to preparing them for cooking.
• Ensure all supplied items are of good quality and accurate quantity.
• Label food items appropriately.
• Check and recheck equipment temperature to ensure accuracy of order.
• Maintain work area by cleaning and sanitizing constantly.
• Clean and sanitize grilling and broiling equipment after use.
• Ensure preventative and general maintenance of grilling equipment.
• Make sure that food items are appropriately thawed before using.

Requirements:

• Working around dangerous equipment such as fryers, slicers, and grills.
• Face paced environment.
• Able to stand for extended periods of time.
• Strong work ethic and positive team attitude.
• Basic Food Hygiene Certificate.

PERSOLKELLY Singapore Pte Ltd | EA License No.: 01C4394 | UEN No. 200007268E
Registration No.: R23112488 (Julian Nerchan)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using, and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Our client is a Water Treatment Industry. Due to their current expansion plan, they are looking for a Purchasing Assistant to join their team, in hopes of developing the current high performing team. They are located in the West.

Key Responsibilities:

• Manage data input, analytics, and maintenance of the Procurement Department’s electronic folders.
• Conduct clerical and administrative tasks within the Procurement Department.
• Assist and support the team with quotation and tender activities.
• Utilize internal Purchase Requisitions to identify and process purchase requirements, ensuring accurate information for the Purchase Order process.
• Monitor and expedite Purchase Orders with vendors.
• Communicate order status updates to internal stakeholders.
• Ensure proper filing and archiving of Vendor Registration documentation.
• Confirm goods receipt for Purchase Orders upon delivery.
• Perform additional duties as required, aligned with the role.

Requirements:

• Possess at least “O" Level or Diploma/ITE certification in Office Skills or equivalent.
• Knowledge of Microsoft Office applications (Word, Excel)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

• MNC, 5 days, Tuas, Transport (2 ways)
• $2500 - $2800, performance bonus
• Hybrid mode, Good working environment

General Office Administration

• Managing incoming and outgoing mail
• Handle office facility maintenance, including liaising with vendors
• Monitor and replenish office and workshop supplies (groceries, stationery, corporate gifts, and drinks)

Vendor & Asset Management

• Coordinate with vendors for regular maintenance and ad-hoc repairs
• Ensure smooth operations of company equipment, including photocopy machines and office appliances.

Event Coordination

• Organise staff events such as outdoor lunches, year-end dinners, and other team-building activities.
• Coordinate catering and office gatherings as needed.

Administrative Support

• Oversee the part-time cleaner and ensure the cleanliness of the office and workshop
• Update staff leave records
• Manage monthly utility, phone and internet bills
• Assist with PSA pass applications/renewal and vehicle road tax reminders

Corporate Tasks

• Track and order corporate merchandise (e.g. polo tees, gifts)
• Coordinate the printing of corporate materials and name cards
• Facilitate the purchase of company gift vouchers and follow up with malls for procedures

Requirements:

• Minimum 1-2 years of experience in an administrative or office coordination role
• No experience can apply (willing to learn, positive attitude)
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Good Communication skills and the ability to liaise with various stakeholders
• Able to work independently

Interested applicants, please send your resume to [email protected]

Salary: $12/hr

Duration: 3-6 months

Working Days & Hours: Mon-Fri office hrs, half Sat

Location: Orchard/Woodleigh/Novena

Job Description:

• Handle front desk works including answering phone calls, registration of patients, dispensing of drugs and collection of payment

• Provide Administrative support and scheduling appointments for patients

• Assist Doctors with minor procedure when required

• Maintain clinic's cleanliness and hygiene at all times

• Assist in maintaining and restocking inventory/supplies

• Any other ad-hoc duties as assigned

Job Requirements: Min GCE A Level / Diploma in any course

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Location: Tampines

Working hrs: (will be rostered 44hrs a week by clinic supervisor)

Mon - Sun: 8am - 3pm, 5pm - 9pm

Job Scope:

• Handle front desk works including answering phone calls, registration of patients, dispensing of drugs and collection of payment
• rovide Administrative support and scheduling appointments for patients
• Assist Doctors with minor procedure when required
• Maintain clinic's cleanliness and hygiene at all times
• Assist in maintaining and restocking inventory/supplies
• Any other ad-hoc duties as assigned

Qualification:

• Min N/O/A level
• able to commit to the working hours

TELE me at @renovatingmyhouse or WA me at https://wa.me/+6586882353 NOW!
Interested candidates, please submit your resume to [email protected]

Celine Liew
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Admin Assistant cum Account

Salary: $2000 - $2500 (depends on experience)

Working Hours: Monday - Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.

Requirements

• Preferably with 1 year of Administrative/ Accounting experience

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Key Highlights:

• Assist in admin duties in the finance department
• Working location: Kent Ridge
• 5.5 days work week

Job Description:

• To keep proper records and account for all monies collected
• To prepare monthly statement of accounts and to submit to the Authority.
• To ensure that petty cash impress (if any) to be kept at the limit approved by the Authority and not used in any other expenditure, unless with the written approval of the Authority.
• To maintain and manage the maintenance and operating funds (if assigned) by the Authority.
• To liaise with the appointed auditors for the audits of accounts as required by law and/ or directed by the Authority.
• To prepare weekly, monthly and yearly expenditure report for all works carried out and to submit to the Authority.
• To recommend to the Authority, the appropriate service charge and rent to be recovered from the Authority’s tenants and occupants within the building.
• To attend to all correspondences relating to the buildings on the behalf of the Authority.
• To assist in courses / trainings arrangement and maintain proper records and filing of all correspondences, documents and materials.
• To maintain and update the occupant data of the buildings, occupant names and submit a monthly report on occupancy rate and projection for occupancy.
• To prepare all weekly, monthly and yearly reports for approval including update on presentation slides for CEO Quarterly Meeting.

Requirements

• Min Diploma in any field
• Minimum 1 years’ experience in an administrative role or finance related role.

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on "apply now" and please send in your updated resume to [email protected]

T Stephanie

Registration Number: R1548888

EA License Number: 10C3804

People Profilers Pte Ltd

20 Cecil St, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com

Position Title: Assistant
Salary: SGD 3,000 per month
Work Location: 211 Henderson Rd, Singapore
Employment Type: Full-Time

About Us

SOHOO Singapore is a lifestyle brand rooted in craftsmanship, blending traditional Oriental woodworking with modern aesthetics. For nearly three decades, our handcrafted furniture has offered high-quality, bespoke designs that combine functionality and artistry, catering to customers who value sophisticated living.

We are looking for an Assistant who can support our operations with their marketing and administrative experience. If you are passionate about furniture and creative craftsmanship, we invite you to join our growing team!

Job Responsibilities

Marketing Support

• Assist in the development and execution of marketing strategies and campaigns.
• Manage social media accounts, including content creation, posting, and engagement.
• Coordinate marketing events, promotions, and collaborations to increase brand awareness.
• Support market research efforts to understand customer preferences and industry trends.

Administrative Support

• Perform general office duties such as filing, scheduling, and correspondence.
• Manage inventory and order supplies as needed.
• Maintain documentation and records related to operations, customers, and employees.
• Provide day-to-day administrative support to ensure smooth office operations.

Customer Service

• Assist customers with inquiries related to our handcrafted furniture.
• Collaborate with the sales team to deliver outstanding service to clients.
• Manage appointments and schedules for client consultations.

Flexibility in Duties

• Collaborate with the team for other tasks as needed to meet business objectives.
• Adjust work hours to accommodate events or high-priority tasks.

Requirements

• Proven experience in marketing and administrative roles.
• Fluent in Mandarin & English .
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.
• Strong organizational skills and ability to multitask effectively.
• A positive attitude, adaptability, and willingness to learn.
• Prior experience in the furniture or retail industry is an advantage but not required.

Working Hours

• Weekdays: 10:00 AM - 6:00 PM (1-hour lunch break)
• Weekends: 10:00 AM - 8:00 PM (1-hour lunch break)

Benefits

• Flexible leave arrangements (7 days annual leave).
• Opportunity to work in a creative and dynamic environment.
• Exposure to a high-quality, design-focused brand.

About the Role:
We are seeking a dynamic and motivated Personal Assistant to be the right hand and confidant of a Global Executive Director managing multiple businesses. This is a unique opportunity for someone eager to learn and gain firsthand experience in what it takes to build a business from the ground up. The role offers flexible working hours, including occasional weekend work, to accommodate the executive's schedule.

Location:

Mostly Remote (Part-Time, Hybrid)

Key Responsibilities:
- Serve as the primary support and confidant to the Executive Director, managing and arranging his calendar, scheduling meetings, and prioritizing appointments.
- Coordinate travel logistics, including booking flights and accommodations.
- Draft, edit, and phrase emails and other communications on behalf of the Executive Director.
- Occasionally represent the Executive Director at meetings when he is unavailable.
- Collaborate with various teams and stakeholders to ensure smooth operations.
- Brainstorm and assist the Executive Director in developing ideas and strategies.
- Perform research tasks to support decision-making and business initiatives.
- Execute additional administrative tasks as needed while proactively identifying areas for improvement.

Qualifications:
- Excellent organizational skills and attention to detail.
- Proficient in verbal and written English.
- Fluency in Mandarin is a plus.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Patience and the ability to remain calm in stressful situations.
- Self-starter who takes initiative and thinks outside the box.
- Driven, with a positive energy that inspires those around you.
- Willingness to work flexible hours, including occasional weekends.
- Interest in brainstorming and collaborating on strategic initiatives.
- Bachelor’s degree in a related field (e.g., Business) is a plus.
- Strong research skills and the ability to synthesize information.

Ideal Candidate:
We are looking for someone with an entrepreneurial mindset who is eager to learn, driven, and ready to see the inner workings of starting and growing a business. If you are proactive, resourceful, and excited to take on a pivotal role in supporting a global executive, we would love to hear from you!

Please send in your details and resume to [email protected]

Job Duties:

• Provide secretarial support to the the partner and 4-5 investment professionals
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Our client is Singapore leading player in Real Instate industry. Due to their current expansion plan, they are looking for a Executive Assistant, in hopes of developing the current high performing Secretary team. They are located in the Central area – easily accessible.

Duties of Executive Assistant:

• Manage Directors’ schedules efficiently.
• Draft various documents and maintain quality standards.
• Coordinate meetings and disseminate communications promptly.
• Plan business events involving internal and external stakeholders.
• Handle confidential strategic projects for Senior Management.
• Lead cross-divisional team projects with effective communication.
• Assist in onboarding top executives and new joiners.
• Arrange travel logistics and handle expense reporting.
• Coordinate with drivers and manage vehicle maintenance for executive transportation.

Requirements:

• Min Diploma holder in any discipline
• Min 5 years of secretarial experience to Senior Management
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636 (Oh Puey Xin)

• Develop and implement sourcing strategies for IT products and services to optimize costs and meet organizational needs.
• Vendor Management: Identify, evaluate, and manage relationships with suppliers and vendors, ensuring quality, reliability, and compliance with service-level agreements.
• Negotiate contracts with suppliers to secure favorable terms and conditions, ensuring alignment with business objectives and budgetary constraints.
• Conduct market research and analysis to stay updated on industry trends, emerging technologies, and pricing strategies.
• Collaborate with finance and IT departments to manage procurement budgets, monitor expenditures, and identify cost-saving opportunities.
• Work closely with IT, finance, and other departments to understand procurement needs and ensure alignment with overall business strategies.
• Ensure procurement processes comply with internal policies and external regulations, identifying and mitigating risks associated with vendor relationships.
• Oversee the inventory of IT assets, ensuring optimal levels and timely replenishment while minimizing waste and obsolescence.
• Establish and monitor key performance indicators (KPIs) for procurement activities, analyzing data to drive continuous improvement.
• Lead and mentor the procurement team, fostering a culture of collaboration, accountability, and professional development.

Requirements:

• Possess a degree in any discipline
• Minimum 3 years’ of experience in sourcing and procurement

Wong Li Qi (Jolin)

R2096313

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Manager/Manager at the Quality & Governance Division.

Key Responsibilities

Administrative Support

1. You will provide comprehensive administrative, secretarial, and planning support to the Vice President (Academic) & Provost.
2. To serve as a point of contact for internal (faculty, administrative staff) and external stakeholders (industry partners, universities, vendors), responding to inquiries and maintaining effective communication.
3. Collate information and prepare reports, presentations, and other documents as needed, ensuring confidentiality and accuracy as well as to coordinate meetings, including preparing agendas, taking minutes, and disseminating relevant information.
4. You will manage and track budgets, expenses, payments for the Vice President (Academic) & Provost, and to maintain accurate records and files and update policies and Standard Operating Procedures.
5. To assist with content updates for webpages.

Academic Support

1. You will assist the Vice President (Academic) & Provost with basic research and analysis related to art and design, education and practice.
2. You will support the Vice President (Academic) & Provost in planning and organization of workshops, training and engagement activities, as well as to provide secretariat support for academic meetings with the Vice President (Academic) & Provost and other Senior Management meetings.
3. Monitor and follow up with Deans/Head of Departments, faculty and staff on the progress of projects and assignments as directed by the Vice President (Academic) & Provost.
4. As any task as assigned by Supervisor.

Requirements & Qualifications

You should possess a Bachelor’s Degree in any specialised field with 2 years’ experience in academic/research administration. A minimum of 8 and 10 years of industry experience is required to be considered at Assistant Manager and Manager level respectively.

You should be resourceful and proactive in addressing issues, possess strong organisational, administration and coordination skills, with a proven ability to handle multiple tasks, prioritize tasks and meet deadlines.

You should possess exceptional interpersonal skills and the ability to collaborate effectively with individuals at all levels within the organization and with external stakeholders, being a team player.

To succeed in this role, you should have the ability to conduct basic research and analyse data effectively, possess excellent written and verbal communication skills, including proficiency in English.

Proficiency in MS Office Suite, Adobe Suite and other relevant software applications for communication, documentation, and presentation will be essential.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA to a new season of global recognition and shape the future of arts education in Asia.

✨ Your Culinary Adventure Starts Here!
Step into the vibrant world of Vietnamese cuisine at our family-owned bistro, nestled in the cultural heart of Kampong Glam, Singapore. We’re on a mission to bring the authentic flavors of Phan Thiết to life, and we’re looking for passionate individuals to join us on this flavorful journey!