Total 68 Senior Executive administration assistant job vacancies in tuas

Job Description

- Sharing information about products and services

- Responding to customer complaints

- Processing orders and returns

- Documenting customer interactions

- Handling customer feedback and reviews

- Helping with sales and marketing

- Maintaining customer records and databases

- Collaborating with other departments

- assist to do payroll

Requirements

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Good Customer Services Skills

- Able to Commit for Minimum of 3 Year

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. As the part of the team, you will be responsible for providing facilities management and administrative support to the team. You will manage outsourced service providers to ensure that the day-to-day management of facilities, maintenance works, processes, frameworks and delivery of key performance indicators (KPIs) are consistently kept at a high standard to support our campus and office operations. You will also support initiatives in building and facilities management to ensure a well-organized, safe and conducive environment for our staff and clients on the campus.

Responsibilities:

Campus Operations and Project Management

• Manage operations of Campus Facilities by working with service providers to plan, implement and monitor processes relating to building maintenance, carpark operations and facilities management which include areas in workplace safety, security, incident management, faults rectifications and other day-to-day operations
• Manage and monitor KPIs of outsourced vendors and service providers to ensure that service levels and performance standards are met
• Review, recommend and implement process improvement for daily operations. Also able to recommend and implement corrective measures to prevent future recurrence of incidents
• Assist to oversee contractors for tenancy fit-outs, renovations and campus upgrading works. You will coordinate with outsourced vendor/service providers, relevant authorities, and key stakeholders to ensure that project works can meet project timelines, quality standards, contractual requirements and are compliant with authorities’ requirements
• Manage office facility-related projects such as office renovations or office upgrading works

Contract Management, Procurement and Administrative Support

• Manage contracts with vendors or facility service providers including performance management and reviews
• Gather requirements and specifications to request quotations for procurement of goods and services such as repairs and maintenance.
• Evaluate proposals and put up recommendations to management to award qualified vendors for contracts and purchases
• Process invoices and ensure accurate payments are made on time to vendors
• Monitor expenses and propose annual budget for Operating and Capital expenses for facilities and building management
• Maintain and keep records of important documentations

Job Requirements:

• Degree or Diploma in Facilities Management with at least 3 - 4 years of relevant work experience in managing a building or campus
• At least 3 - 4 years of experience in procurement processes
• Strong organizational and time management skills to meet deadlines
• Good communication and writing skills to interact effectively with vendors, contractors and internal stakeholders.
• Strong problem-solving and analytical skills
• Independent and able to multi-task in a fast-paced environment
• Attention to details and strong administrative skills
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Knowledge of relevant authority regulations, building codes of practice and energy management will be an added advantage

Designation and salary will be commensurate with experience.

We will only contact shortlisted candidates.

Senior Lecturer / Lecturer (Teaching Track) for Nanyang Centre for Public Administration

Nanyang Centre for Public Administration (NCPA) at NTU Singapore is a leading institution in Asia that provides quality education and research in public governance and administration development as well as promotes good governance in the region and beyond. We offer 6 programs, in English and Chinese, to meet the education needs of Professionals at early, mid, and advanced career stages. Faculty on the Teaching Track will report to Director, NCPA and is expected to teach and contribute to NCPA’s education objectives.

Candidates with the following qualifications are encouraged to apply:

• PhD in Economics, Political Science, Public Policy, Business, or other related advanced degrees.
• Ability to teach postgraduate-level courses in English and/or Chinese specializing in Applied Economics, Finance and Macroeconomic Policy, Public Management/Public Administration, Politics and Public Policy (especially in China), Technology and Innovation, or related areas.
• A record of teaching in tertiary educational institutes for similar subjects is strongly preferred.
• Interest in developing new courses in your specialization. Providing 2-3 synopsis of courses you are keen to teach (have or have not taught) is strongly encouraged.
• Demonstrated potential for scholarship in a research area undertaken by NCPA is an advantage. These areas include (but are not limited to) Belt & Road initiative, governance, talent strategies and social management.
• Candidates for the Senior Lecturer position should have extensive experiences in the relevant areas of teaching and course development.

Key Benefits

NTU offers an internationally competitive salary commensurate with the candidate’s qualifications and experience.

Application

Review of applications and shortlisting decision will be on an on-going basis until the positions are filled. Applicants are invited to submit their applications (cover letter, CV, teaching and research statements, student feedback on teaching (if applicable) through NTU Career Portal (https://ntu.wd3.myworkdayjobs.com/Careers/job/NTU-Main-Campus-Singapore/Senior-Lecturer-or-Lecturer--Teaching-Track--for-Nanyang-Centre-for-Public-Administration_R00018309)

Job Description:

• Handle full set of accounts
• Ensure timely submission of monthly accounts receivable/ payables aging for review
• Handle office expenses, staff claims and bank reconciliation
• Prepare payment documents
• Prepare tax invoices, send statement of accounts to customers and chase for overdue debts
• Perform month end closing of accounts including preparation of management accounts, bank reconciliations, and audit schedules
• Assist in monthly closing
• Assist in preparation of GST reports for quarterly submissions
• Ad-hoc activities as assigned by management
• Ensure adherence to the Accounting Financial Manual and Accounting Policies
• Calculating cost for production inventory
• Sourcing of suppliers based on price, availability, necessity, quality
• Preparing of purchase order and requesting of purchase quotation
• Liaise with vendor/supplier on delivery and placing order
• Negotiating with vendor/supplier on pricing

Job Requirements:

• Positive and resourceful, good interpersonal skills and a team player
• Meticulous and organized
• Able to converse in English and Chinese
• Able to work in fast paced environment
• Proactive and Independent

We regret to inform only shortlisted candidates will be notified.

1. Assist to perform full spectrum of HR operations duties
2. Assist to work closely with business units to execute HR policies and government statutory requirements effectively and ensure compliances
3. Learn to perform full cycle of payroll
4. Assist to perform training administration duties and training grant application
5. Assist to perform staff off-boarding process
6. Perform application, renewal and cancellation of work passes
7. Maintain HR database in system and P files
8. Assist to manage foreign worker work pass quota
9. Assist to respond to government surveys
10. Assist to perform HR reporting required by Management
11. Assist to implement HR initiatives and company staff well-being activities

Requirements:

1. Diploma or Higher Nitec / Nitec in HR Management or related field
2. 6 - 12 months of experience in HR duties. Fresh Diploma / Higher Nitec / Nitec graduates who are keen to learn HR jobs are welcome to apply
3. Keen and willing to learn
4. Able work under a fast-paced work environment and multi-tasked
5. Able to put into efforts to ensure work is accurately carried out
6. Good communications in written and spoken skills

Others Information:

1. 5-day work week
2. Medical, dental & insurance benefits
3. Daily meal subsidy
4. Company Transport: 2 ways from Jurong East

The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills as well as the ability to maintain a realistic balance among multiple priorities. This position has extensive access to confidential information available to the CEO. The position holder is expected to maintain the highest level of trust and confidentiality as stated in the employment contract and company policies.

The incumbent will undertake any or all of the following and has authority for:

· Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

· Schedule and organize meetings and appointments as well as keep track and remind CEO of daily important tasks, deadlines and events.

· Organize complex calendars and schedules - resolving any scheduling issues

· Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

· Arrange travel, visas, transport and accommodation for executives and prepare expense reports.

· Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

· Communicate well at all levels and able to meet deadlines.

· Able to function well in a high-paced environment; performs additional duties as assigned by executives.

· Draft and prepare correspondence for internal announcements, board meetings and organizations that the executive is involved with.

· Assist in preparing and managing presentation materials and reports.

· Respond to emails/texts/phone calls, with contact outside normal business hours.

· Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.

· Assist with planning events, such as sourcing venues and making reservations.

· Support branding activities for internal/external communications including website presentations and corporate identity

· Assist to manage vendors relating to administrative matters

· Provide support to Group Level Initiatives and Programs

· Comply with all applicable quality, health, safety, security and environmental regulations

· Perform other related duties as assigned or indicated by responsibilities

Job Descriptions

• Responsible for handling exports/shipping operations to global markets.
• Liaise with external parties and coordinate shipments with respective factories/customers/service provider.
• Prepare shipping documents, invoice and monitor shipments to ensure timely delivery.
• Involved in procurement activities, prepare the PO and follow up the shipment
• Verify service provider bills for payment
• Follow up the account receivable
• Sorting and scanning the full set of shipping documents
• Any other assignments which may be assigned from time to time

Job Requirements

• Bachelor/Diploma in Logistics & Supply Chain Management
• Minimum 2 years shipping experiences
• Preferably with experience in Imports & Exports
• Experience with SAP and MS Office applications
• Willing to learn and must have positive working attitude

Job Description

• Read, reply, record and follow-up job orders via email, message or phone call
• Respond promptly to customer enquiries
• Process customer orders promptly and accordingly
• Handling Customers complaints
• Support within Operations Department

Job Requirements

• Preferable have some Marine experience
• Good communication and interpersonal skills including Oral & Writing
• Proficient in using computer applications / systems (includes MS Office)
• Responsible and committed Team Player
• Candidate must possess at least Primary/Secondary School/"O" Level in Maritime Studies or equivalent.
• At least 1 Year(s) of working experience in the related field is required for this position
• Willing to work for 1 Day ON / 1 Day OFF shift

Job Responsibilities:

• Support Production in daily administrative duties, including report writing, job scheduling, data entry and email corresponding.
• Administrative duties such as excel reporting, email replying, phone calling and coordination work.
• Coordinate within internal departments and external parties to meet operations timeline, customer job requirements, SOPs, and statutory regulations.
• Coordinate operation work plans and monitor work that are carried out accordingly.
• Communicate within internal departments on the work processes and schedule.
• Follow-up on the status of issued job orders
• Comply with the Company’s Workplace Safety and Health (WSH) requirement, guidelines, and relevant codes of practices
• Other ad-hoc duties as assigned Superior

Job Requirements:

• Minimum GCE ‘N’ level
• At least 1 year or above related working experience as admin assistant, or experience in handling administrative duties
• Candidate without relevant experience will be evaluated based on merit
• Computer literate, with Excel knowledge and hands-on skill is an added advantage
• Willing to learn, able to follow instruction and communicate in proper manner
• Able to perform overtime work as and when required
• Remuneration will be commensurate with experience
• Candidate with stronger experience can be consider for Admin Executive

Job Responsibilities

• Provide procurement support to operations in sourcing, tendering, evaluation and contract management.

• Responsible for full spectrum of purchasing process (sourcing, quotation enquiry, price negotiation, placement of orders and delivery arrangement)

• Ensure materials/services purchased are in accordance with user specifications.

• Negotiate with suppliers in getting the best price and delivery at required timing.

• Negotiate with vendors for better payment terms, etc.

• Expediting of orders to ensure timely delivery.

• Maintain records of purchases, pricing, and other important data.

• Liaise with suppliers on claims for products with issue.

• Plan and coordinate with logistic team for collection/delivery.

• Collaborate with finance to facilitate payment process to suppliers.

• Work with sales, project and procurement team in accomplishing duties as needed.

• Preparation of documentation, if required.

• Establish and develop strong working relationships with vendors/suppliers.

• Monitor and manage supplier performance based on quality standards, delivery time & best prices and ensure all criteria are met according to organisational requirements and expectations.

• Work closely with vendors/suppliers and responsible for clarifying on specifications, if required.

• Conduct market research and engage industries to better understand supplier landscape and market supply conditions.

• Ensure compliance with procurement policy and procedure.

• Carry out other duties assigned by immediate superior and/or higher management.

Job Requirements:

• Minimum Diploma/Degree, with minimum 2 years experience in procurement.

• Knowledge on local and overseas sources for materials and equipment.

• Proficient in MS Office, Excel, PowerPoint, and Words.

• A team player with excellent interpersonal and communication skills, attention to details, meticulous and independent.

• Good organisational, multitasking, prioritisation, and effective time management skills.

• Excellent verbal communication skills and active listening skills.

• Ability to think critically and resolve problems/issues

• Positive attitude, proactive and self-initiated.

• Good written and spoken language skill (English and Chinese/Mandarin to handle China vendors/suppliers)

Job Benefits

• Positive and closely knitted working environment

• Group Hospital Insurance/ Group Personal Accident Insurance

• Annual leaves starting with 14 days and up to 21 days

Working Location:

15 Kwong Min Road

Singapore 628718

Shortlisted candidate will be notified

Job Description & Requirements

The Customer Service is responsible for coordinating with customers, logistics operators, and customs officials to plan and track the movement of goods to ensure that they are cleared through customs or quarantine, as well as developing relationships with potential customers.

**Shuttle service is provided from/to Joo Koon

Job Responsibilities:

• Perform system data entries and related functions for customers and ”Internal Warehouse Management System” (iWMS)
• Coordinate with customers and internally for Operation and inventory-related matters
• Ensure all paperwork, system, and filing is completed on time and accurately
• Plan and follow up on Orders to ensure on-time delivery
• Generate accurate billing invoices, inventory reports, and related reports as per the required deadline
• Attend to customer inquiries and ensure all requests and issues are resolved
• Any other duties assigned

Job Requirements:

• Minimum O'level/N'level
• Good interpersonal, communication and analytical skills
• Able to work as a team player, pro-active, self-motivated and high sense of responsibility
• Entry level candidates are welcome to apply

Job Description:

• Handle Accounts Payable and Receivable, Petty cash, Fixed Assets.
• Ensure accurate and timely closing for financial reporting and schedules.
• Assist in the preparation of audit schedules and provide necessary documentation for internal and external audits during audit process.
• Any other ad-hoc duties as required or assigned by the management.
• Ensure payments are properly accounted for and promptly updated in the system.
• Assist with preparation of financial statement for the company.
• Any other duties assigned by superior.

Requirements:

• Diploma in Accounting or equivalent professional qualification
• Minimum 2 years of working experiences in construction industry
• Proficient in Microsoft Excel and MYOB Accounting Software
• Possesses strong interpersonal and communication skills, fluent in English & Mandarin

Additional information:

• 5 days work week
• Company transport pickup provided at Jurong East MRT stations

Job Description:

• Data entry, invoicing and filings
• Handle partial set of account (AP,AR, GL, Accts Reconciliation)
• Key in all accounting transactions into accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist in monthly payroll and manage timesheet & leave records
• Assist in managing road tax and insurance renewals
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least Diploma in Accountancy/Finance. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of XERO Accounting will be an advantage
• Preferable for candidate to start work immediately
• We regret only shortlisted candidates will be notified

Working Hours:

• Monday to Friday 8.30am to 6pm (Including of 1 hour of lunch break)
• Saturday (Alternate) 8.30am to 1pm

About Us:
Royalking Construction Pte Ltd specializes in aircon and ducting installations with a commitment to delivering quality service at affordable prices. We pride ourselves on our certified technicians and excellent workmanship.

We are seeking a dedicated and organized Admin Assistant (Non-Executive) to support our growing team. If you have a keen eye for detail, enjoy managing office tasks, and are looking to contribute to a dynamic company, we’d love to hear from you!

Responsibilities:

• Provide general administrative support to the team.
• Handle incoming calls, emails, and correspondence.
• Manage scheduling, appointments, and meetings.
• Maintain and update company records and documentation.
• Assist with invoicing, filing, and basic bookkeeping tasks.
• Coordinate office supplies and inventory.
• Support ad-hoc administrative tasks as needed.

Requirements:

• Minimum [Insert Education Level, e.g., “O-Level” or equivalent].
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Good communication and interpersonal abilities.
• Prior experience in an administrative role is a plus but not mandatory.
• Able to work independently and as part of a team.

What We Offer:

• Competitive salary package.
• Supportive and friendly working environment.
• Opportunities for professional growth and development.
• Flexible work arrangements (if applicable).

Join us and be part of a team that values excellence, teamwork, and customer satisfaction!

Job Responsibilities:

• Perform system data entries and related functions for customers and ”Internal Warehouse Management System” (iWMS)
• Coordinate with customers and internally for Operation and inventory-related matters
• Ensure all paperwork, system, and filing is completed on time and accurately
• Plan and follow up on Orders to ensure on-time delivery
• Maintain accurate and updated inventory records
• Generate accurate billing invoices, inventory reports, and related reports as per the required deadline
• Attend to customer inquiries and ensure all requests and issues are resolved
• Any other duties assigned

Job Requirements:

• Minimum O'level/N'level
• Positive attitude, detail-oriented, organised, and able to prioritise tasks
• Good interpersonal, communication and analytical skills
• Good command of English (written and spoken)
• Ability to work independently and under pressure in a fast-moving environment
• Able to work as a team player, pro-active, self-motivated and high sense of responsibility
• Entry level candidates are welcome to apply

**Shuttle service is provided from/to Joo Koon

• Understanding Client Needs - Dive deep into understanding our clients’ goals and preferences, ensuring that our marketing efforts align perfectly with what they’re looking for.
• Analyzing Data - Keep an eye on the numbers! You'll track campaign performance and client engagement to see what’s working and what can be improved.
• Collaborating with the Team: Work closely with our consultants to ensure that our marketing strategies align with their client interaction and advice.
• Bringing Fresh Ideas - We love innovation! Share your creative ideas and help us stay ahead of the curve in the financial consulting world.
• Assisting with Events - Help organize and promote webinars, workshops, and other events that showcase our expertise and connect with potential clients.
• Handling Client Feedback - Gather and analyze client feedback to refine our marketing approaches and improve client satisfaction.
• Managing Budgets - Assist in managing and allocating marketing budgets to ensure resources are used effectively.
• Reporting and Metrics - Prepare regular reports on marketing activities and client engagement, providing insights and recommendations for continuous improvement.

Candidate Requirements on the lookout:

• Masters in business administration degree in a related field: We value relevant experience and a proactive attitude just as much. Fresh graduates are welcome.
• Passion for Marketing: A genuine interest in marketing and how it can be used to attract and retain clients.
• Strong Communication Skills: Whether it’s writing engaging content or collaborating with team members, your communication skills are top-notch.
• Creative Thinker: You should bring fresh perspectives and innovative ideas to the table.
• Heart to Serve: We're looking for someone who loves meeting new people and adds value to their day-to-day experiences. If you’re passionate about making meaningful connections and enhancing the lives of those you interact with, we'd love to hear from you.
• Detail-Oriented: We’re looking for someone who pays attention to the small stuff and ensures everything runs smoothly.
• Tech-Savvy: Familiarity with marketing tools and platforms, including social media and analytics tools, is a must.
• Open to Career Opportunities: We have various positions available so this role can be your opportunity and stepping stone to a stable career in finance.
• Team Player: We’re a close-knit team, so being able to work well with others is key to your success here.

You shall be responsible to assist the shipyard project team in the management of all purchase requisitions and provide administrative support.

Key Responsibilities

• Work closely with the project team to ensure purchase requisitions are keyed into the Workday system in a time and accurate manner.
• Work closely with the purchasing team on follow up matters related to purchase requisitions.
• Assist project team in follow through of the purchase requisitions including liaising with requestors and users.
• Provide administrative support to the project team together with existing administrative staff.

Basic Requirements

• Minimum GCE O Level / Diploma in business or related field of study.
• Effective communication skills in written and spoken English.
• A team player who is organised and possesses good initiative.
• Proficient in relevant Microsoft Office programs.

Others

• 5 days work week
• Two-way company transport provided to and from Boon Lay / Lakeside

Your remuneration will commensurate with your experience and qualification.

Your career advancement will depend on your attitude and contributions.

KEEP CALM AND JOIN US!

Interested applicants please forward your detailed resume to

Penguin Shipyard International Pte Ltd

21 Tuas Road Singapore 638489

[email protected]

Only shortlisted candidates will be notified.

About our Company:

We are a leading engineering and construction company based in Singapore. With multifaceted project management capabilities and a strong diverse workforce, we provide a full range of services in engineering, procurement, construction and maintenance of power and industrial plants across the world.

Responsibilities

• Handle daily accounting operational functions
• Responsible for AR & AP functions
• Perform verification with vendors on change of vendors’ information
• Ensure accuracy and reliability of accounting data and transaction in SAP system
• Assist in banking and treasury function
• Perform month end and year end closing of accounts
• Perform administrative and coordination work for finance department
• Prepare monthly accounts reconciliation
• Any other duties assigned from time to time

Prerequisites:

• Diploma or Degree in Accounting or equivalent
• Ability to produce accurate and quality work within tight deadlines
• Ability to learn and adapt
• Conversant in Microsoft Excel
• Knowledge in SAP

Job Requirements:

• Experience in Accounts Receivable and Accounts Payable.

• Preferred: Ability to handle full sets of accounts.

• Preferred: Knowledge of GST.

• Preferred: Ability to handle multiple currencies.

• Familiarity with accounting software such as XERO.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Preferred: Bilingual in English and Chinese.

• Ability to juggle various tasks and work on ad-hoc projects.

• Must have initiative, multi-tasking skills, and the ability to work independently.

• Hardworking and able to meet deadlines for quarterly GST filing and other tasks.

Job Scope:

• Prepare sales and purchase bills.

• Prepare payments to suppliers.

• Ensure the monthly accuracy and reconciliation of sales and purchase balances.

• Check the flow of sales and purchase invoices from third-party systems to our accounting system.

• Prepare monthly bank reconciliations.

• Prepare quarterly GST reports.

• Monitor the company’s cash flow.

• Support day-to-day administrative, sales, purchases, and accounting tasks.

• Collect business records for banking processes.

• Record and process all business transactions.

• Liaise with customers, suppliers, banks, etc., for information and payments.

• Perform other ad-hoc tasks as assigned, such as covering duties of staff on leave.

Roles & Responsibilities

The 'Administrative Executive' will provide administrative support to the daily operations of the hub. Scope responsibilities and duties will include but not limited to:

• Receptionist duties, greet public and refer them to the appropriate personnel, answer phone, route calls and take down messages
• Distribution and preparation of incoming and outgoing mails
• Scheduling of meetings, events, premise usage, maintenance services such as aircon, cleaning company etc.
• General office up-keep and maintenance: Ensure operation of office equipment, scheduling preventative maintenance, calling for repairs, maintaining equipment inventories
• Upkeep the stock balances and inventory of stationery & pantry supplies
• Collate invoices received and submission to accounts department
• Collate project and logistics receipts for submission to accounts department and upload in financial system
• Assist with application for business and work visas, hotel bookings, transport bookings
• Support HR operations to upkeep personnel and contractor competency database
• Communicate with clients on personnel and equipment logistics arrangements for projects, on behalf of the Project Managers, if required
• Assist registration of courses, arranging recertification at associated training centre
• Partake in planning and preparation for office excursions and quartely events.
• Extracting project travel costs for data entry and E-filing responsibilities in busniess sharepoint, printing, mailing, updating of company contact numbers etc.
• Travelling locally may be required to associated firms or banks for documents submission
• Other administrative and ad-hoc duties as assigned

Requirement:

• 6 monthly renewable contract
• Proficient in Microsoft Office
• Understanding Sharepoint
• Meticulous in data and filing
• Excellent communication and interpersonal skill
• Proactive and team work
• Outgoing personality
• Participate in outdoor events

Benefits:

• Positive and happy working environment
• 1 fixed days to work from home
• Participate in various events, outdoor activities quarterly

Job Responsibilities:-

• Manage meeting room schedule
• Manage organization's certifications (Apply/Renew)
• Able to assist with IT support
• Manage road tax & vehicle insurance renewal/ VPC
• Manage organisation's insurance
• Handle day to day procurement operations
• Hold primary responsibility for procuring categories such as consumables, equipment, and services
• Actively assess cost-saving initiatives
• Ensure proper maintenance of documentation update and filing for Purchasing Department
• Ensure full coordination among inter-departments, suppliers, vendors and contactors on matters related to purchasing and supplies
• Other general administration duties as & when require

Requirements:

• Experience in full spectrum of Admin Duties
• Must be strong in administrative support/ computer skills
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with supplier)
• Able to provide IT support will be an advantage

• Assist the Sales Engineer / Sales Manager to achieve the annual sales target
• Assist the Sales Engineer / Sales Manager with the preparation of monthly sales reports
• Engage customers to secure orders and arrange for on time delivery
• Prepare quotations for customers using the ERP System and ensure accurate pricing of products
• Process sale orders, production orders, pick lists and purchase orders in the ERP system accurately and in a timely manner
• Monitor and plan product inventory levels, liaise with suppliers for timely supply/replenishment of inventory
• Work with suppliers to resolve any quality issue with their products or short delivery issues
• Liaise with Logistics personnel on stock and delivery issues
• Liaise with Production personnel on production and quality issues
• Monitor customers’ accounts receivables and pursue overdue balances owed by customers; follow up with customers to maintain timely collection of accounts receivables
• Assist with any other tasks assigned by the Sales Engineer / Sales Manager
• Perform ad hoc receptionist duties (including greeting visitors, transferring calls, taking and ensuring messages are passed to the appropriate staff member on a timely basis)
• Perform ad hoc administration duties

Requirements:

• Candidate must be willing to work in Tuas
• Knowledge in SAP is an added advantage

Job Highlights:

• 5 days work week (Monday to Friday)
• Regular Working Hour (8.45am - 6.00pm)
• Great learning opportunities
• Company provide Transport for pick-up and drop-off (Opposite Boon Lay MRT & Choa Chu Kang MRT)

We do not engage with recruitment agencies. All hiring is conducted directly by our company.

About the role

We are looking for an Assistant Operation Executive that can interact well with customers and managed inventory control system . Friendly & family type work environment. On-the-job training provided. Join us to make a difference and contribute to a growing company!

Job scope:

- Administrative work

- Manage inventory control system

- Handle customers’ enquires/complaints effectively

- Handle delivery issues faced by drivers

- Record of payments received

- To work closely with operation team

Requirements:

- Able to read and write English and Mandarin in order to handle mandarin speaking vendors & customers.

- Good customer service attitude

-Multi tasking

- Able to use computer

- Can-do attitude, no experience required!

Working hours :

Mon - Fri : 9am to 6pm

Sat :9am to 1 pm

Location: Tuas South

KEY JOB PURPOSE

The successful candidate will be part of our company and contribute to administrative and accounting activities. He/she will provide assistance to the corporate lab enabling the company and R&D staff to accomplish their R&D activities effectively and efficiently.

Account Role

- Manage full set of financial statements (Balance Sheets, P&L and cash flow) for two entities.

- Manage full set of account including vendor invoice processing, payment arrangements, journal entries, inter-company charges and GL maintenance

- Perform financial operations like checking of invoice, expense claim/reimbursement from employee

- Ensure accurate and timely monthly financial reporting, budgeting, forecasting and analysis.

- Fixed asset register, tracking and depreciation recordings

- Prepare prepayment, accrual and account payable list report

- Prepare yearly audit schedules

- Manage office supplies inventories

- Any Ad Hoc duties assign by management

Job Summary:We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth daily operations. The ideal candidate will possess strong communication, problem-solving, and multitasking skills to handle a wide range of administrative tasks efficiently.

Key Responsibilities:

• Organise board meetings and ensure relevant documents are distributed to the Directors and Stakeholders.
• Liaising with the Board of Directors & Stakeholders on meetings and announcements.
• Managing and drafting of all corporate confidential documents, inclusive legal agreements, engagement contracts, ACRA filing, meeting minutes, board resolutions, annual report. Meeting presentation deck.
• Compile and close monitoring of all statutory licences for the company.
• Support both the CEO & President on all administrative task and to follow thru with the relevant stakeholders timely.
• Managing the CEO & President’s calendar and to make travel plan, booking and meeting event appointment appropriately.
• Organized and co-ordinate on any company events when required.
• Arrange, co-ordinate and as the point of contact for visitors and statutory agencies visiting to site, inclusive receiving and networking with them.
• Other ad-hoc duties as requested by the Management.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask effectively.
• Ability to work independently and prioritize tasks.
• High level of professionalism and integrity.
• Discretion with sensitive and confidential information.

Preferred Qualifications:

• Experience with project management software and tools.
• Familiarity with handling budgets or financial reports.
• Bachelor’s degree in business administration or a related field.