Total 3,749 Senior Executive administration assistant job vacancies in Singapore

Working Day: Mon to Fri & Alt half Sat

Working Hours: 8am – 5pm & 8am – 12pm

Salary: $2000 - $2500 + OT

Location: Sungei Kadut Way

Job Responsibilities

• To maintain a proper and accurate record of stock inventory inclusive of inventory check and stock count.
• Coordinate with all related departments in all inventory issues.
• Undertake all calls on stock enquiries.
• To prepare and submit all required inventory reports
• Carries out routine checks on stock items and reports missing/damaged items (For ISO purpose)
• To perform overtime as and when require
• To undergo cross training in inventory within warehouse
• Undertake any other duties assigned by the Warehouse Manager/Assistant Manager
• Prepare packing list for shipment purpose (Export)

Requirements

• Possess Secondary / “O” level
• Preferably with 2 years of relevant experience

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

This will be a 6 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting more than 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

Responsibilities:

• Managing daily operations of the service points assigned including front counter services, administrative and operational matters of the community clinics.
• Requisite, control and maintain good utilization of consumables, hearing aid stocks and office supplies in community clinics.
• Assist in scheduling of patients’ appointments using SAP especially for hearing test, hearing aid services and special arrangement in community clinics.
• Work with the audiologists to ensure a positive experience for the patients along the continuum of care and devise innovative ideas to improve the delivery of care and delight patients.
  

Requirements:

• Min a diploma in any science-related fields
• Able to communicate well with hearing impaired individuals.
• Basic knowledge of Microsoft Office

If you are interested in the position, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Personal Assistant to Senior Management

Meranti Power Pte Ltd, a fully owned subsidiary of Energy Market Authority, is establishing a multi-discipline project team and corporate team to facilitate and ensure timely implementation of power generating station projects and thereafter, operation and maintenance of the power generating station. We are inviting applicants for the position of Personal Assistant who shall report to the Head (Human Resource). The scope and requirements are as follows:

We require the Personal Assistant to be highly organised and proactive in providing comprehensive support to our Senior Management team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires discretion and the ability to handle confidential information with professionalism.

Roles and Responsibilities:

• Calendar Management of Senior Management including travel management and planning
• Organise and schedule meetings and events, including arrangement of venues, preparing agendas and materials
  
• Assist in the preparation of reports, presentations, and other documentation as needed. Ensure all materials are accurate and delivered on time.
• Minutes taking and ensure timely follow up on action items
• Act as the primary point of contact between Senior Management and internal/external stakeholders, i.e. handle phone calls, emails and correspondence.
• Provide administrative support, including email correspondence, document management, admin building, pantry, facilities logistics, events planning and setup
• Other admin duties – obtaining supplies, sorting/distributing mails, general office administrative tasks.

Requirements:

• Education in Business Administration, Management or related field
• Proven experience as a personal assistant, preferably supporting Senior Management
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Ability to prioritise tasks and work independently in a fast-paced environment
• Willing to work in construction site office during construction stage and Jurong Island. (Morning transportation pick-up points available at different parts of Singapore.)

Only shortlisted candidates will be notified.

By submitting your personal data and/or resume to Meranti Power Pte. Ltd. (“MP”), you shall be deemed to have given your consent to MP for collecting, using, and disclosing your personal data for the purpose of assessing your job application.

QA & QC Assistant/Executive

Roles & Responsibilities

• Responsible for day-to-day inspection of in-process and finished products
• Conduct daily hygiene inspection of process workers, process rooms and related areas to ensure it meets required standards
• Responsible for reporting any non-conformance of products/process/ hygiene violation in timely manner
• Assist in guiding production leaders/operators in implementing corrective actions and continuous improvement in production area
• Ensure proper records of product and hygiene inspections
• Assist in product development
• Assist QA Executive in implementation/ maintenance of SFA, Halal, ISO22000 & HACCP certifications
• To liaise with authorities (eg. SFA) on related Food Safety / License issues when required.
• In charge of health certificate application and laboratory reports arrangement and maintenance of such records.

Requirements

• Minimum Diploma in Food Science/microbiology
• Min 1 year experience as QA/QC in Food Manufacturing industry
• Understanding of FSSC/ISO 22000/HACCP/GMP/ Halal requirements is advantageous
• Meticulous, positive working attitude, able to cooperate/ communicate with all level of employees
• Teamwork
• Training provided

Good Company Welfare & Benefits

• Yearly Bonus & Increment based on individual performance
• Medical $800
• Dental $200
• Annual Leave

Interested Candidates may send CV [email protected]

Stephanie Ang | R133070 | 24C2426

Job Overview:

The Association Management Administrator is responsible for the day-to-day management and administration of the association’s operations. This role ensures efficient functioning across all departments, provides support to members, and implements initiatives aligned with the association’s goals. The ideal candidate will have excellent organizational and communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Support:Manage and oversee daily administrative operations of the association, including scheduling meetings, preparing reports, and maintaining records.
  Serve as the primary point of contact for members, handling inquiries, registrations, renewals, and other requests in a timely manner.
  Maintain the association's membership database, ensuring accurate records and preparing membership statistics and reports as needed.
  Assist in managing the association’s website and social media platforms, keeping content up to date and relevant.
  Organize and prepare for meetings, conferences, workshops, and events, including taking minutes, managing logistics, and coordinating with vendors and stakeholders.
  
• Member Services:Respond to member inquiries and provide exceptional customer service to maintain a positive relationship with all members.
  Support the development and execution of membership engagement strategies to increase recruitment, retention, and satisfaction.
  Assist in coordinating membership drives and campaigns to grow the association’s member base.
  
• Financial & Operational Management:Assist with budget preparation, financial tracking, and reporting, working closely with the finance team to ensure compliance and financial health of the association.
  Manage invoicing, payments, and renewals for membership, events, and sponsorships.
  Oversee procurement of office supplies, event materials, and other resources as needed.
  
• Board and Committee Support:Provide administrative support to the Council /EXCO and various committees, including scheduling meetings, distributing agendas, and following up on action items.
  Assist with the preparation of board meeting materials and reports.
  Coordinate communication between the board, committees, and members to ensure smooth operations.
  
• Event Coordination:Assist with planning and execution of association events such as annual meetings, conferences, networking sessions, and educational programs.
  Manage event logistics, including venue selection, catering, registration, and on-site support.

Qualifications:

• Bachelor’s degree in Business Administration, or related field (preferred but not required).
• 1-2 years of experience in an administrative or management role, preferably within an association or non-profit organization.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with budgeting and basic financial management.
• Ability to work both independently and as part of a team.

Key Competencies:

• Customer Service-Oriented: Focus on building strong relationships with members and providing high-quality service.
• Organized: Ability to handle multiple projects, set priorities, and manage deadlines.
• Proactive: Able to anticipate needs, solve problems independently, and adapt to a changing environment.
• Attention to Detail: Ensure accuracy and quality in work, particularly in managing databases, reports, and financial information.

Working Conditions:

• Office-based role with occasional travel for meetings and events.
• May require evening or weekend work during events or special projects.

Job Description:

1. Provide support to manager on day-to-day work and operations

- Prepare, handle and maintain all sensitive and confidential information including meeting agenda, detailed minutes of meetings, documentation. (for statutory and non-statutory requirements), contracts and reports (financial and non-financial)

- Assist in reviewing and preparation of purchase order, quotations, invoicing and processing of payments weekly.

- Plan, organize, prepare for meetings and discussions – internal and external, online and offline.

- Ensure timely follow up on outstanding matters and with relevant parties for efficiency.

- Be point of contact for internal and external communications, coordination and correspondences with relevant parties.

2. Provide support in business processes

- Coordination, monitoring and communication of ongoing and new projects and tasks with relevant department, or external parties such as customers and suppliers.

- Administrative support on data entry and data-imaging for sorting, filings and/or retrieving of corporate records, business documents and/or reports.

3. Ad-hoc assignments – as and when assigned

Requirements:

1. Able to work independently and self-driven.

2. Professional proficiency level in verbal and written communication skills.

3. Good understanding on Teams / Zooms functions.

4. Good understanding on the entire MS Office.

Job Advertisement: Executive Assistant

Location: Singapore
Eligibility: Open to Singapore Citizens and Permanent Citizens Only

We are seeking a dynamic and adaptable Executive Assistant to support our leadership team in a fast-paced and innovative environment.

Key Responsibilities

• Provide high-level administrative support, including scheduling, email management, and coordination of meetings.
• Assist in project management and follow-up on action items to ensure seamless execution.
• Communicate effectively in both Mandarin and English to liaise with diverse stakeholders and support cross-cultural collaboration.
• Manage travel arrangements and itineraries, ensuring smooth logistics for domestic and international travel.
• Utilize AI tools and mobile applications to enhance productivity and streamline processes.

Qualifications and Skills

• Education: University graduate or diploma with up to 4 years of relevant experience.
• Language Proficiency: Strong written and verbal communication skills in Mandarin and English is a must.
• Tech-Savvy: Proficient in using PCs, mobile applications, and AI tools to improve efficiency.
• Flexibility: Willingness to travel and work beyond standard office hours when needed.
• Multitasking: Demonstrated ability to manage multiple priorities and deliver results under pressure.

What We Offer

• A collaborative and forward-thinking work environment.
• Opportunities to leverage cutting-edge technologies.
• Career growth and development opportunities.

If you are a motivated professional with a knack for technology and an interest in working closely with senior leadership, we want to hear from you!

To Apply:
Please send your resume and a cover letter detailing your qualifications and interest in the role to [email protected] by 30 Nov 2024.

Only shortlisted candidates will be contacted.

Company Overview: DNDTS is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics.

Job Description:We are looking for a dedicated Executive Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize travel arrangements, prepare reports and presentations, and handle sensitive information with utmost confidentiality. The Executive Assistant will also act as the primary liaison for internal and external communications, ensuring effective coordination and communication.

Responsibilities:

• Manage the CEO’s calendar and schedule appointments
• Arrange travel logistics and prepare detailed itineraries
• Draft and edit correspondence, presentations, and other documents
• Handle incoming communications and prioritize correspondence
• Conduct research and compile data as required
• Maintain strict confidentiality and professionalism at all times

Requirements:

• Possession of at least a Class 3A driving license for occasional personal errands
• organizational and time management skills
• verbal and written communication abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and prioritize effectively
• Bachelor’s degree

Benefits:

• Competitive salary and comprehensive benefits package
• Opportunity to work closely with senior leadership and gain valuable experience
• Professional development opportunities
• Collaborative and supportive work environment

Your new role

• Perform daily operational duties for Manual and Remote reading related activities via the various meter reading and billing systems and following up with relevant parties to resolve daily operational issues.
• Perform User acceptance testing for meter reading and billing system changes and upgrade activities.
• Attend to enquiries via Case Activities, telephone and emails

What you'll need to succeed

• Diploma from a recognized institute
• Possess good knowledge in Microsoft Excel
• Possess good knowledge in SAP system would be advantageous

What you'll get in return

• Challenging yet fulfilling career with an equal opportunity employer.
• Various opportunities to learn and upgrade your skill sets

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call Shabnam at Hays on +65 60271964 or email [email protected] for a confidential discussion.

Referrals are welcome.

Registration ID No. R1873584 | EA License number: 07C3924 | Company Registration No. 200609504D

Job Description:

• Support mechanical design, dynamic modeling, and structural simulations of mechanical systems.
• Contribute to software development for motion controllers using ROS/ROS2.
• Support development of front-end and/or back-end software for UI interfaces using the React framework.
• Participate in project implementation trials related to mobile robot fleet management.
• Support engagement in technical project planning and execution for development projects with industry partners.
• Prepare technical write-ups and presentations of project work.

Requirements:

• Strong knowledge of mechanical systems, particularly in the automotive domain.
• Proficiency in dynamic modeling and structural simulations.
• Experienced with ROS/ROS2 for motion controller development.
• Exposed to front-end and/or back-end software development, particularly using React.
• Understanding the use-cases of mobile robot fleet management.
• Exposed to NoSQL/SQL database management.
• Adequate technical project planning and execution skills.
• Able to perform basic technical writing and presentation abilities.

Minimum Qualifications/Specialization:

• Diploma in mechanical engineering, Mechatronics, Robotics, Computer Science, or a related field.
• Specialization in mechanical systems design and simulation, particularly within the automotive domain.
• Relevant coursework or experience in robotics, control systems, software development (with a focus on ROS/ROS2), and UI/UX design.
• Experience or training in software engineering best practices.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Our client is a local company, one of the leading Environmental Services provider. They are looking for a Accounts Payable Assistant/Executive to assist their Finance & Account team for the next phase of their business. They are located in West.

Duties of Accounts Payable Assistant/Executive:

• Manage invoice matching, ensuring accuracy and necessary documentation before posting to the accounting system.
• File and scan documents to the document management system.
• Conduct monthly vendor reconciliations.
• Coordinate with vendors to resolve billing discrepancies.
• Prepare payments and submit promptly to supervisor.
• Handle additional assignments as required.

Requirements:

• Minimum 1 year experience
• Relevant accounting qualification.
• Comfortable to work in fast-paced environment

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv. We regret that only shortlisted candidate will be notified.

Email address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682
EA Reg. No. R24124884 (Tham Wei Sik)

Job Description:

• Support mechanical design, dynamic modeling, and structural simulations of mechanical systems.
• Contribute to software development for motion controllers using ROS/ROS2.
• Support development of front-end and/or back-end software for UI interfaces using the React framework.
• Participate in project implementation trials related to mobile robot fleet management.
• Support engagement in technical project planning and execution for development projects with industry partners.
• Prepare technical write-ups and presentations of project work.

Requirements:

• Strong knowledge of mechanical systems, particularly in the automotive domain.
• Proficiency in dynamic modeling and structural simulations.
• Experienced with ROS/ROS2 for motion controller development.
• Exposed to front-end and/or back-end software development, particularly using React.
• Understanding the use-cases of mobile robot fleet management.
• Exposed to NoSQL/SQL database management.
• Adequate technical project planning and execution skills.
• Able to perform basic technical writing and presentation abilities.

Minimum Qualifications/Specialization:

• Diploma in mechanical engineering, Mechatronics, Robotics, Computer Science, or a related field.
• At least 3 years of experience
• Specialization in mechanical systems design and simulation, particularly within the automotive domain.
• Relevant coursework or experience in robotics, control systems, software development (with a focus on ROS/ROS2), and UI/UX design.
• Experience or training in software engineering best practices.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

WORKDAYS: 5 days TUESDAY to SATURDAY

Requirements:

• Possess a Diploma/Degree in related field of study (Psychology, Social Work) and have completed SDESN
• Diploma in Special Education by National Institute of Education (NIE)
• Minimum 3 years working experience with young child with neurodevelopmental and diverse needs in an early intervention setting
• Knowledge of AEPS would be an advantage
• Proficient in writing and communicating in English language
• Converse in Mandarin would be an advantage and able to speak to Mandarin speaking parents and caregivers
• Able to handle the physical demands of the role, such as lifting and carrying the students and equipment, and cleaning and maintaining equipment and facilities.
• Salary will commensturate with qualifications and experience

Responsibilities:

1. Leadership in Curriculum Development

• Design, plan, and implement individualized curriculum, lesson plans, and IEPs for all students, ensuring alignment with academic and developmental goals.
• Deliver tailored lessons while overseeing the effective execution of the curriculum by all teachers to maintain consistency in quality and approach.
• Proactively oversee curriculum mapping and differentiation, ensuring lessons meet the diverse needs of all students.

2. Programme Evaluation and Development

• Manage the enrolment and internal assessment processes for all students, ensuring timeliness and comprehensiveness.
• Utilize assessment data to inform curriculum planning and interventions, proactively aligning lesson plans with students' academic, social, and developmental goals.

3. Behavioral and Social-Emotional Interventions

• Lead the planning and implementation of social, emotional, and behavioral interventions, ensuring they are tailored to individual learning objectives.
• Provide ongoing behavioral support strategies and guidance to teachers on effectively managing student behavior.

4. Mentorship and Teacher Development

• Mentor teachers and assistant teachers in curriculum execution, lesson delivery, classroom management, and behavioral interventions.
• Lead regular in-house training sessions to enhance instructional quality and ensure the consistent application of evidence-based practices.

5. Classroom Management

• Oversee classroom management to create a supportive and engaging environment for all students.
• Proactively guide teachers on behavior documentation, reporting, and intervention strategies while monitoring overall classroom dynamics.

6. Collaboration and Transdisciplinary Approach

• Facilitate regular meetings with the Early Intervention Team, Allied Health Professionals (AHPs), parents, and external stakeholders (preschools) to coordinate interventions for all students and ensure a transdisciplinary approach.
• Organize center events, outdoor learning opportunities, and lead caregiver training sessions to empower caregivers in supporting home-based learning.

7. Operational Support

• Share responsibilities in sourcing, purchasing, and inventory management of classroom resources, ensuring a safe and conducive learning environment for all.
• Ensure adherence to safety standards, including regular health checks and incident reporting.
• Provide class coverage and additional support to teachers as needed to maintain smooth instruction and classroom dynamics.

8. Student Recordkeeping

• Maintain accurate documentation of student progress, assessments, and interventions, ensuring timely reporting to relevant stakeholders.

Main Responsibilities:

• Assist specialists in advanced clinical and dental procedures.

• Prepare, sterilize, and manage specialist dental instruments.

• Ensure high standards of infection control during specialist treatments.

• Maintain cleanliness of clinic facilities, ensuring readiness for specialist procedures.

• Cast models and handle lab cases for advanced treatments.

• Ensure patient comfort throughout specialist treatments.

• Perform desk duties with professionalism in a fast-paced environment.

• Train and mentor junior dental assistants as needed.

• Assist with inventory management for specialist instruments.

• Handle any ad hoc duties as requested by the Supervisor or Specialist.

Requirements

• Minimum 2 year of experience as a Dental Assistant, assisting in specialist procedures such as endodontics, orthodontics, or prosthodontics.

• Strong ability to work independently, with excellent decision-making skills and proactive initiative in a specialist environment.

• Excellent communication skills and interpersonal skills for patient care.

• High attention to detail in infection control and handling specialized instruments.

• Leadership skills to mentor junior staff and maintain high clinical standards.

• Familiarity with specialized dental procedures, equipment, and materials is required.

• Ability to perform under pressure in a fast-paced clinical setting.

The Senior Executive Assistant provides full spectrum secretarial support to the CEO and SOS Board of Directors. This individual will support the CEO in board engagement and corporate record-keeping of the CEO office, ensuring alignment with regulatory standards.

Duties and Responsibilities:

Corporate Secretarial and Board Management

• Provide comprehensive secretarial support to CEO, including managing calendars, meetings coordination, minute-taking and organising appointments and engagements.
• Liaise with board members and relevant stakeholders to ensure effective communication and engagement.
• Prepare, review, and distribute board meeting agendas, background materials, and supporting documents in a timely manner to ensure board members have the necessary information for informed decision-making.
• Manage compliance with corporate governance requirements, assisting in maintaining statutory records and filings.
• Facilitate the preparation of key documents related to board member appointments, term renewals, resignations, and training, ensuring all relevant approvals and legal obligations are met.

Records Management and Document Control

• Establish and maintain a comprehensive system for secure storage, tracking, and easy retrieval of all corporate records, including meeting minutes, policies, and other governance documents, in compliance with data protection regulations.
• Manage the distribution, signature, and archival of sensitive board documents, agreements, and disclosures, ensuring all records are secure, up-to-date, and accessible to authorised parties only.

Executive and Personal Assistant Support

• Draft, review, and manage high-level correspondence on behalf of the CEO, including emails, reports, presentations, speech, and other communications, ensuring clarity, professionalism, and alignment with organisational goals.
• Maintain strong, proactive relationships with all stakeholders and partners, leading high-profile engagements such as Guest-of-Honour invitations, and collaborating closely with relevant government offices to ensure seamless coordination and administrative efficiency.
• Handle confidential information with the utmost discretion, maintaining high standards of confidentiality in all personal and professional matters.
• Facilitate effective communication with board members, donors, government agencies, partners, and other stakeholders, handling requests, inquiries, and issues with a solution-oriented approach and sensitivity to each relationship’s unique needs.
• Attend key meetings with or on behalf of the CEO, as required, taking notes, documenting action items, and managing follow-up activities to ensure completion of agreed tasks and resolutions.

Relevant Experience:

• Bachelor’s degree in Business Administration, Corporate Governance, or related field.
• Minimum of 8 years experience in an executive assistant role, with at least 3 years supporting C-level executives.
• Proven experience in board management and corporate secretarial work.
• Prior experience in stakeholder engagement and relationship management.
• Familiarity with corporate governance practices and compliance requirements.

Behaviour Traits & Attitude:

• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Meticulous attention to detail, especially in document preparation, minute-taking, and communication.
• Superior written and verbal communication skills, including the ability to draft professional correspondence and reports.
• Strong interpersonal skills with the ability to interact effectively with board members, senior executives, and key stakeholders.
• Demonstrates initiative and a proactive approach to problem-solving, anticipating the needs of the CEO and stakeholders.

Building on the success of Elevandi which was set up by the Monetary Authority of Singapore (MAS) 2021, the Global Finance & Technology Network (GFTN) was established in 2024 to harness technology and foster innovation through global partnerships for more efficient, resilient, and inclusive financial ecosystems. GFTN organises convening forums such as the Singapore FinTech Festival, Point Zero Forum, Inclusive FinTech Forum, Japan FinTech Festival among others. GFTN also offers advisory services on innovation ecosystems, provides access to transformative digital platforms, and invest in technology startups with the potential for growth and positive social impact through its venture fund.

We are seeking a highly experienced Senior Executive Assistant to provide high level administrative support to senior executives to ensure optimal executive productivity. The role will include managing of complex schedules, coordination of key communications, handling of sensitive information, and acting as a key liaison within and outside the organisation.

This position demands a high level of discretion, organisation, and the ability to anticipate the needs of the board, ensuring smooth communication, meeting coordination, and handling of confidential information.

Job Responsibilities

Board-Level Support

• Act as a primary point of contact for board members and senior leadership
• Coordinate and manage board meetings, preparing agendas, minutes, and follow-ups
• Assist in preparing presentations, reports, and other documents for board meetings
• Maintain confidentiality of sensitive information and ensure secure handling of all board-related communications

Executive Administrative Support

• Provide high-level executive support to senior leadership, including diary management, email correspondence, and scheduling
• Manage and prioritise complex calendars, ensuring seamless coordination of meetings, events, and deadlines
• Serve as a gatekeeper for board members, handling incoming requests, prioritising demands, and ensuring their time is spent effectively on high-priority issues
• Organise and manage complex domestic and international travel arrangements, including flights, accommodations, visas, and itineraries
• Ensure board members are well-prepared for travel by organising all meeting materials, briefings, and logistical support ahead of their trips
• Draft, review, and manage high-level communications (emails, memos, reports), ensuring consistency and professionalism in all interactions
• Act as the key liaison between board members and internal teams or external parties, including government officials, regulators, and key financial institutions

Stakeholder Management

• Build and maintain strong working relationships with internal and external stakeholders, including government agencies, financial institutions, regulators, and key industry partners
• Manage board members relationships with key external contacts, ensuring efficient follow-up on discussions, commitments, and initiatives

Project Management

• Planning and execution of special projects, events and initiatives and monitoring timelines and deliverables for these.

Personal Assistance

• Provide personal support, including managing personal appointments and errands.
• Assist with personal travel, family arrangements, and other private commitments

Ad Hoc Support:

• Conduct research where necessary and be proactive in resolving challenges
• Provide flexible and reliable support outside of standard office hours when necessary, especially during critical periods, such as board meetings, industry events, or major corporate activities
• Assist other senior leaders in the organisation on an as-needed basis, ensuring alignment with board-level priorities

Our Ideal Candidate:

• A minimum of 10 years of experience in a Senior Executive Assistant or Personal Assistant role, preferably supporting C-level executives or board members
• Experience in the banking industry or government sector is highly desirable
• Strong organisational and multi-tasking skills, with a keen attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Excellent written and verbal communication skills
• Ability to work independently, anticipate needs, and prioritise in a fast-paced environment
• Demonstrated ability to build relationships and work effectively with internal and external stakeholders
• Flexibility to work outside standard office hours as required to support board members' needs
• A team player and collaborator who is able to manage multiple stakeholders, and work in a cross-functional team
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools

Apply now:

We appreciate the time and effort you invested in your application. Due to the overwhelming number of resumes we receive, we regret to inform you that we will not be able to respond to every candidate individually. Please know that each application was carefully reviewed, and if your qualifications match our needs, we will reach out to you for the next steps in the selection process. Thank you again for considering a career with us.

J.P. Morgan's Corporate & Investment Bank is looking to hire a top performing executive assistant to support diverse teams. A successful Administrative Assistant should have excellent interpersonal skills, attention to detail, quality focus, smart, possess a “can-do” attitude, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

As an Executive Administrative Assistant, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You bring years of experience being an Executive Assistant while being very adaptable, and welcoming change. You confidently make independent decisions when handling administrative tasks. You develop an understanding of what matters to the team you are supporting, and you actively apply that knowledge to your day-to-day activities. You act as an owner and a problem solver. You possess superior communication skills, both written and oral. You are clear, concise and to the point. Your phone etiquette is excellent, and you have a sense of ownership to always follow-up when required. You know when to use tact and discretion when dealing with confidential matters.

In addition to this, the Executive Administrative Assistant job performance expectation will include:

• Strong ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
• Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Telephone Coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Arrange and coordinate complicated domestic and international travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
• Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Open to take on increased and/or new responsibilities at any time
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for SMU Academy (SMUA).
• Respond to emails from participants on post-enrolment enquiries, including payments, new intakes, LMS access, certificates, and course details.
• Handle the transfer or withdrawal of participants in the system and keep all relevant stakeholders updated.
• Use RapidSMS to inform participants of any last-minute course updates swiftly.
• Contribute to the continuous enhancement of our course administration processes.
• Assist with the running of Academy courses, with flexible compensation for any after-hours work, typically 2 to 4 times a year.

• Degree with at least 2 years of relevant work experience.
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills with a high attention to detail.
• A proactive, customer-service oriented mindset.
• Self-driven, adaptable, and resourceful in navigating changes.
• A keen interest in process improvement and efficiency.
• Experience with Microsoft PowerBI for generating data dashboards is a plus.
• Experience in using Zendesk will be advantageous.

https://academy.smu.edu.sg/overview

#LI-LK1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Job Description:

The Bed Management Unit (BMU) coordinates and provides efficient and clinically appropriate ward placement of all patients entering or within the National University Hospital.

Duties and Responsibilities
 Responsible for providing bed allocation services and administrative duties in BMU.
 Perform bed allocation duties with SAP and other systems, complying to a set of
rules and priorities as established by the hospital, and assignment of beds to
patients shall be in accordance to patients' needs and choice where possible
 To be able to identify potential bed tight situation and activate bed tight measures
 Coordinate patient movement with wards and other departments based on bed
status.
 Answer phone calls to handle bed enquiries and respond to or follow up on
bed/transfer requests.
 To assist in the preparation of management reports and provide statistics as and
when required
 Ad-Hoc writing of reports and statistics
 Offer emotional support and help patients cope with their illnesses.
 Any other duties as assigned by Reporting Officer.
Requirements
 Diploma in any discipline
 Possess minimum of 2 years of relevant work experience
 Conversant with essential software applications such as Microsoft Word, Excel,
Access and Power Point and knowledge of SAP is an advantage
 Possess good oral and written communication skills
 Must be a good team player with positive work attitude and able to work
independently

 willing to work 12 hours shift rotation

Responsibilities:

• Managing daily operations of the service points assigned including front counter services, administrative and operational matters of the community clinics.
• Requisite, control and maintain good utilization of consumables, hearing aid stocks and office supplies in community clinics.
• Assist in scheduling of patients’ appointments using SAP especially for hearing test, hearing aid services and special arrangement in community clinics.
• Work with the audiologists to ensure a positive experience for the patients along the continuum of care and devise innovative ideas to improve the delivery of care and delight patients.
  

Requirements:

• Min a diploma in any science-related fields
• Able to communicate well with hearing impaired individuals.
• Basic knowledge of Microsoft Office

If you are interested in the position, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• 5.5 Day (Mon to Fri) : 9am – 6pm (Sat) : 9am – 1pm
• Working Location: Clementi
• Salary: $2000 - $2800

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Working location: Tuas (3 mins walk Tuas Crescent MRT)
Working days: Mon to Fri
Working hours: 08:30 am to 05:30 pm
Salary: $2,700.00 to $3,200.00

Responsibilities:

Staffing

• Work with the hiring managers on manpower requests and ensure timely filing of vacancies.
• Manage the entire recruitment process, including candidate screening, onboarding, and offboarding. This includes but is not limited to advertising positions, conducting interviews, securing job offers, and managing internship programs.
• Administer MOM work pass application, renewal, cancellation, and other related matters.

HR Administration

• Maintain and update employees’ p-file in SharePoint, ensuring information is accurate and current.
• Monitoring of staff attendance and providing daily attendance reports to HQ HR.
• Coordinate annual medical check exercises for operational staff.
• Participate in continuous improvement initiatives and assist in updating HR policies & procedures, and the staff handbook.

Employee Relation

• Plan and organize employee engagement programs and activities to improve employee relations and foster a harmonious and motivating work environment.

Office Administration

• Managing office supplies, such as stationery and pantry beverages, ensuring adequate stock at all times.
• Liaise with external vendors and service contractors for administrative needs.
• Sourcing and purchasing of office supplies as needed.
• Issuance of staff uniforms, monitor and ensure timely replenishment of stock
• Coordinating weekly laundry service for soiled jumpsuits and ESD shoes & booties.

Other Duties & Responsibilities

• Perform any other duties and responsibilities as and when assigned by the superior or management.

Requirements:

• Diploma/Basic Certificate in Human Resource Management or equivalent.
• Minimum 1 year of relevant working experience in a similar job scope, preferably in the manufacturing industry.
• Basic knowledge of the Employment Act and MOM regulations.

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Day: Mon to Fri & Alt half Sat

Working Hours: 8am – 5pm & 8am – 12pm

Salary: $2000 - $2500 + OT

Location: Sungei Kadut Way

Job Responsibilities

• To maintain a proper and accurate record of stock inventory inclusive of inventory check and stock count.
• Coordinate with all related departments in all inventory issues.
• Undertake all calls on stock enquiries.
• To prepare and submit all required inventory reports
• Carries out routine checks on stock items and reports missing/damaged items (For ISO purpose)
• To perform overtime as and when require
• To undergo cross training in inventory within warehouse
• Undertake any other duties assigned by the Warehouse Manager/Assistant Manager
• Prepare packing list for shipment purpose (Export)

Requirements

• Possess Secondary / “O” level
• Preferably with 2 years of relevant experience

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683