Total 2 administrative clerical job vacancies in D04 Harbourfront,Telok Blangah, Sentosa Island

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Able to handle all projects related works
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies
• Submit and reconcile expense reports
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Maintain up-to-date employee records
• Provide polite and professional communication
• Implement clerical duties and administrative processes
• Conduct data entry

Job Description:

We are seeking a meticulous and organized Office Administrative Executive to join our team. This main role is essential in managing order fulfillment, supporting sales administration, and assisting with operator payroll processes. If you are detail-oriented and enjoy working in a collaborative environment, this position is perfect for you!

Key Responsibilities:

• Oversee the end-to-end order fulfillment process, including loading sales orders into the system.
• Send timely and accurate order confirmations to customers.
• Support sales administration tasks, including maintaining records, preparing reports, and managing documentation.
• Address customer inquiries related to orders and escalate issues when required.
• Collaborate with internal teams to ensure accuracy and efficiency in operations.
• Continuously seek ways to improve administrative processes for better efficiency.
• Secondary role will be assist in processing operator payroll by verifying attendance, compiling data, and ensuring timely submissions.

Qualifications:

• Education: GCE O-Level or higher.
• Experience: Experience: Open to candidates with or without experience; training will be provided.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  Strong attention to detail and numerical accuracy.
  Effective organizational and time-management abilities.
  Good communication and interpersonal skills.
  A willingness to learn and adapt to new tools and processes.