Total 3,280 Senior Executive assistant manager job vacancies in Singapore

Residency Programme Coordinator (PC) supports Programme Director (PD) and Postgraduate Year 1 (PGY1) programme team to coordinate and manage the training programme by maintaining proper administration records and documentation.

• Working together with the PD and programme team members, the PC is responsible for:
• Programme Accreditation and Management;
• Administration and Maintenance of a Conducive Educational Environment; and
• PGY1 Recruitment, Appointment, Management and Development.
• The PC is also expected to participate in assigned initiatives and projects to achieve the institution's vision, mission and strategic objectives.

Education/Training/Experience

• Minimum degree/diploma holder in any major
• Experience in the healthcare industry will be an advantage
• Preferably possess written, analytical, communication and presentation skills

Interested and qualified candidates , please send in your application to ivy,[email protected]

Ivy Yong Shi Mei

R2198995

Recruit express pte ltd 99C4599

Our client Alfa Medicus, is seeking a claims administrative assistant/executive.

Job Title: Claims Administrative Assistant/Executive ($2600-$2800)

Job Responsibilities:

- Submit e-claims through the Mediclaim portal in accordance to Medisave Regulations

- Update Medisave Summary file on the submission and status of claims

- Check and ensure claims payment from various institutions are tally with no discrepancies and follow-up with relevant parties on any claim issues

- Issue of final bill or cheque refund to relevant parties

- File and organize all related documents, ensure accuracy and done in a timely manner

- Handle all claim enquiries from calls/emails

- Maintain prompt communication with both internal and external parties

- Provide the required support with the objective of providing quality claim service experience

- Any other duties assigned by management

Requirements

- Possess e-filing claims processing experience in healthcare industry would be advantageous

- Proficient in MS Office

- A team player and able to work independantly

- Good communication and interpersonal skills

- Able to multi-task and work under tight deadline in a fast paced environment

- Organized and has an eye for detail

Working Location: Cuppage Centre Somerset

Working Hours: Mon-Fri (9am - 6pm)

Please click apply, or submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

Goh Kwan Way Marc

EA License No : 06C4642

EA Reg No : R24120754

We regret that only shortlisted candidates will be notified.

Job Summary:

We are seeking a passionate Executive Assistant to join the Nursing Education Team in the Nursing Services Department. In this role, you will manage training-related administrative tasks and provide essential support to ensure the smooth delivery of nursing education programs.

Key Responsibilities:

· Training Program Administration:

· Plan, organize, and facilitate nursing training programs, ensuring logistical needs and course materials are prepared.

· Collate nominations and registrations for ad-hoc and external courses.

· Monitor training attendance and utilization of training places.

· Event and Meeting Coordination:

· Arrange nursing forums, meetings, and related activities, including taking minutes and ensuring follow-up actions.

· Prepare refreshments, logistics, and other requirements for training and meetings.

· Data Management and Reporting:

· Maintain accurate staff training records and databases.

· Collate post-course evaluation results and prepare summary reports for Nurse Educators.

· Enter Continuing Nursing Education (CNE) points into the SNB website.

· Skills Lab Oversight:

· Oversee the booking, cleanliness, and asset maintenance of the Skills Laboratory.

· Maintain inventory and perform checks on equipment functionality.

· Additional Support:

· Undertake any other duties assigned by the Nursing Education Team to support department operations.

Job Requirements:

· Qualifications:

· Higher NITEC or Diploma in any discipline.

· Skills and Competencies:

· Proficiency in MS Office applications, including Word, Excel, and PowerPoint.

· Meticulous attention to detail and strong organizational skills.

· Proactive individual who takes initiative.

· Good follow-up and coordination abilities.

· Good interpersonal and communication skills.

What We Offer:

· A 5-day work week with office hours.

· Opportunities to contribute to the development and training of nursing professionals.

· A supportive work environment within a dynamic healthcare setting.

The Opportunity

• My Client, a reputable organisation in the Investment fund is looking to hire an Executive Assistant to support the Real Estate Investment Team
• Monday - Friday
• Office hours
• Central
• Salary - Up to $7.5k! (Subjected to experience)
• 6 months contract, convertible to perm (subjected to performance)!
• Candidates who are available on an immediate basis will be preferred!

The Talent:

• Minimum 10 years of solid experience as an executive secretary or executive assistant preferably gained from a similar set up
• Current or previous experience working in the financial industry, preferably either for an investment firm, fund or investment bank
• Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
• Flexible working in terms of when work is performed as business is conducted across multiple time zones
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

• Executive and Administrative Support: Provide comprehensive secretarial and administrative support for the investment team, including complex scheduling, meeting preparation, and follow-ups.
• Meeting and Event Coordination: Organize materials for meetings, manage team reporting, and handle team/office events and catering.
• Travel Management: Arrange and adapt complex travel plans, including accommodations, transfers, and conference registrations.
• Expense and Invoice Management: Prepare monthly expense reports, assist with claims, and coordinate with Finance on invoicing.
• Guest and Inquiry Handling: Serve as a point of contact for inquiries and manage guest relations on behalf of the Singapore office.
• Document Management: Oversee filing, archiving, and presentation preparation.
• Communication: Screen and respond to calls and emails professionally, using good judgment.
• Stakeholder Collaboration: Work with various departments and external stakeholders while maintaining confidentiality.
• Regional Admin Support: Coordinate with administrative teams in other locations for regional needs.
• Office Upkeep: Handle couriers, packages, office maintenance, and supplies.
• Security and Compliance: Exercise judgment on security procedures.
• Other Duties: Perform additional tasks as assigned.

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

Candidates are to be comfortable with the Company relocating to Kim Chuan in Jan 2025.

Responsibilities:

· Provide administrative support to the trading department

· Assist with market analysis, reports and presentations

· Prepare and execute commercial contracts and relevant documents (including trading, hedging and shipping contracts)

· Ensure the organisation’s contracts and documents are accurate and well maintained in a systematic database

· Monitor, manage and provide summary reports on the status and performance of commercial trades

· Liaise with internal and external parties to keep track of and manage contracts-related disputes and disagreements

· Assist in ad hoc projects as assigned

Requirements:

· Fresh graduate (Business, Finance or Maritime Studies are preferred) or diploma with at least 2 years’ work experience in oil trading industry and in similar role

· Meticulous, diligent and professional

· Good drafting and verbal communication skills

· Proficient in Microsoft office applications, including Words and Excel

Client Interaction and Relationship Management

• Serve as the main point of contact throughout the search process, ensuring consistent communication (via written correspondence, phone, and in-person meetings).
• Establish and maintain strong working relationships with high-level executives and their support teams.
• Uphold strict confidentiality standards when handling sensitive client and candidate information.

Document Preparation:

• Draft proposals, position specifications, and candidate resumes.
• Prepare and edit pitch decks and client proposals using PowerPoint.

Reporting and Expense Management

• Prepare monthly expense reports, assist with claims, and coordinate with Finance on invoicing.

Billing and Invoicing:

• Review and approve monthly client billing invoices for accuracy.
• Monitor accounts receivable and assist with timely collections.

Collaboration and Workflow Coordination

• Work together with office manager and other staff to streamline workflow processes.

Team & HR Support

• Provide backup telephone and administrative support for other administrators and consultants during absences.
• Assist in training new hires and temporary staff, ensuring smooth onboarding.
• Collaborate with practice EAs to coordinate ad-hoc events and business development mailings.

Communication and Coordination

• Manage a high volume of calls from various stakeholders, including clients, candidates, business development contacts, and job seekers.
• Provide comprehensive support , including complex scheduling, meeting preparation, interview schedules and follow-ups

Policy and Procedure Compliance

• Stay informed on company policies, procedures, and software updates by reviewing communications and attending training sessions.

Meeting Participation

• Organize materials for meetings, manage team reporting, and handle contributing in discussion.

Requirement:

• Min Degree in Business management or related field
• Min 5 years of experience in providing support to senior management level including calendar management
• Proficient in computer skills – Microsoft Office : Words, Power Point and Excel.
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

The incumbent is responsible for providing administrative and operational support for the Nursing Department. May handle confidential information from time to time and maintains strict confidentiality.

• Provides administrative and operational support to the Nursing Department
• Supports regular Nursing Department meetings/ trainings by making logistics arrangements.
• Process and handle finance transactions, payment and claims
• Makes arrangements for and co-ordinates meetings or events convened by the Nursing Department, and for catering requirements when necessary
• Collates and updates tracking sheets, budget, and any other clerical support to Nursing Department
• Requisites and monitor utilization of office supplies in the Nursing department
• Supports in Training and Development - coordinate department training internal/external course and provide logistics support for training setup
• Database management – maintain training records, KPIs, Policies and submit training hours to Singapore Nursing Board (SNB)
• Provides administration support for onboarding nurses such as IT and pass access
• Participates and supports in projects and events, and any other duties as and when assigned or appointed
• Provides non-clinical support in clinical areas

Requirements

• Diploma in Business Administration or equivalent
• Minimum 1 year of working experience
• Good IT skills and highly proficient in MS Office applications such MS Word, Excel, Power point
• Good oral and written communication skills
• Able to work independently in a fast paced working environment and possess good time management
• Meticulous and eye for details
• Positive work attitude and ability to work with all levels of staff

If the role sounds interesting to you, please contact ‘[email protected]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

Our client is a local company, one of the leading Environmental Services provider. They are looking for a Accounts Payable Assistant/Executive to assist their Finance & Account team for the next phase of their business. They are located in West.

Duties of Accounts Payable Assistant/Executive:

• Manage invoice matching, ensuring accuracy and necessary documentation before posting to the accounting system.
• File and scan documents to the document management system.
• Conduct monthly vendor reconciliations.
• Coordinate with vendors to resolve billing discrepancies.
• Prepare payments and submit promptly to supervisor.
• Handle additional assignments as required.

Requirements:

• Minimum 1 year experience
• Relevant accounting qualification.
• Comfortable to work in fast-paced environment

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv. We regret that only shortlisted candidate will be notified.

Email address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682
EA Reg. No. R24124884 (Tham Wei Sik)

Job Details:

• Salary: Basic $1800-$2300
• Benefits: Variable Bonus
• Location: Kaki Bukit
• Monday to Saturday, 8am-5pm
• Singaporean only
  

Job Responsibilities & Requirements:

• Stock checking
• Data entry
• Able to work as a team and independently
• Load and unload egg
  

Interested applicants, please Whatsapp Janice @ 85003939

EA Personnel Name: Chin Jia Hui, Janice
EA Personnel No: R22107485
EA License No: 15C7752

Headquartered in Japan. Our client, a global leader in manufacturing industry located in Singapore looking for Executive Assistant to join the team.

Responsibilities:

• Administrative support to Top Management including but not limited to calendar management, internal/external meetings coordination, travel arrangements and expense claims
• Responsible for management's daily business activities.
• Coordinate with Board of Directors as well as professions like Legal, Financial Advisor, Valuers, Company Secretary etc. coming to business related matter
• Prepare PPT of business plans of the Group and assist senior management to meet up with Investors, potential M&A partners etc
• Planning publicity strategies and campaigns as per the Group business plan as well as sales strategy.
• Conduct research to identify trends, opportunities and risks that impact the organization's strategic goals.
• Keep abreast of current affairs, economic and industry trends that may impact
• Liaising with clients, managerial and journalistic staff about budgets, timescales and objectives.
• Organizing and attending group & promotional event as well as exhibitions if needed.

Requirements:

• Bachelor ‘s Degree in any discipline
• 3 - 5 years of relevant working experience in MNC environment
• Professional communication skills as the role requires to liaise with counterparts across Asia regional countries
• Strong proficiency in Microsoft Office Suite and Data Analysis tools
• Good time management and ability to prioritize tasks
• Self driven and fast learner with exceptional organizational and multi tasking abilities

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd. EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Position : Executive Assistant

Working Location : Suntec Tower
Working Day : 5 Days | 9 AM – 6 PM
Salary Budget : Junior :$4,000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)

** Family Office Environment in managing fund, investment and charity from the budget given**

( no Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Salary: Up to 3.8K

Location Novena

5 days office hour

Roles & Responsibilities:

• Revenue reconciliation (Non-patient billing and patient billing)

• Handle accounts receivable transaction and update receipts from debtors

• Review AR aging trial balance

• Preparation and posting of subvention receipts

• Perform bank reconciliation and cashflow projection

• Handle daily clinic cash collection (backup)

• Prepare journal and audit schedules

• Assist with other ad hoc tasks.

Requirements:

• Min Diploma in Accounting.

• Min. 5 years of relevant experience

• Proficient with Microsoft Office (Word and Excel)

• Organized and meticulous with data entry

• Good teamwork, interpersonal and communication skills

Interested candidates, do submit your resume to [email protected] or telegram @alexgohhl

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Our client is a leading Sydney-based engineering consultancy specializing in the wind and environmental effects of large-scale developments.

• Provide administrative support, including managing calendars, travel, and reports.
• Coordinate business proposals and support business development efforts (market visits, client meetings).
• Supervise office operations to ensure a tidy and efficient work environment.
• Organize internal/external meetings, prepare agendas, and distribute materials.
• Ensure the secure storage and easy retrieval of confidential records, files, and documents.
• Serve as a point of contact between executives, clients, and teams to facilitate effective communication.

Requirements:

• Diploma in Business Management or equivalent.
• At least 3 years of experience as an EA in construction or consultancy industry.
• Proficient in MS Office; experience with CRM or project management tools.
• Strong organizational skills, attention to detail, and ability to multitask.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303