Total 3,788 Senior Executive audit assistant job vacancies in Singapore

Job Description:

• To carry out schedule maintenance and attend breakdown service call for installed BMS/Security/ELV System
• To carry out A&A work
• To provide technical and engineering support
• To co-ordinate with relevant parties to ensure the work is carried smoothly
• Ad-hoc duties as assigned

Job Requirements:

• ITE/Diploma/Degree in Mechanical or Electrical/Electronics Engineering
• Candidates without experience will be considered
• Preferably with experience in one or more of the following fields:
• Building Management System/Building Automation System
• PLC System
• Security, Access Control, CCTV System

Job Responsibilities:

• Perform audit procedures during the audit fieldwork.
• Identify risk matters to the business.
• Schedule, plan and complete risk-based internal audits.
• Perform analytical review procedures and other substantive audit procedures for clients both based locally and overseas in various industries.
• Report and present findings, making recommendations for solutions and improvements to policies and procedures for company's clients.
• Establish good working relationships with clients and engagement team members.
• Lead, manage and develop the team of junior auditors.
• Handle any other job tasks assigned from time to time.

Requirements:

• Degree or professional accounting qualifications recognised by ISCA.
• Minimum 3 years relevant working experience for position of Audit Senior.
• Proficient in computer skills & Ms Office.
• Team player with strong analytical, follow-up skills and time management skills.
• Good communication and interpersonal skills.
• Ability to work within tight timeline and in a fast-paced environment.

Job Description:

• Call or send reminder to patients to remind them for appointment.
• Answer incoming queries from patients or patient's' family.
• Handling daily clinic scheduling and liaise with Allied Healthcare Professionals to resolve conflicted schedule.
• Manage and maintain the department's record and filing system.
• Any ad-hoc duties as per assigned.

Requirement:

• Diploma in Business Management, Business Administration, Healthcare Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Responsibilities:

• Perform month end closing of accounts.
• Record business transactions in the accounting system using double-entry accounting.
• Gather necessary business records needed for banking procedures.
• Oversee GRIR and prompt payment processing.
• Assure that all bills are settled and oversee on debt collection.
• Liaise regarding collection and payment with internal stakeholders.
• Effectively utilize essential technology platforms and tools for data analysis.
• Ensure the accounting system has the correct data input.
• Allocate codes to transactions in the accounting system.
• Ad hoc duties as assigned.

Requirements:

• NITEC or “O” Levels or equivalent.
• At least 1 - 2 years of accounts experience.
• Prior experience in using SAP accounting software will be an added advantage.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

• Execute risk-based financial, operational, value-for-money, and other audit and advisory projects.
• Oversee all phases of the audit process, including risk assessment, audit planning, audit execution, and the use of audit software for data analysis and documentation of work papers.
• Prepare detailed audit reports and effectively communicate findings to Management and the Audit Committee/Board for informed decision-making.
• Collaborate with cross-functional teams to implement recommended improvements and ensure that audit recommendations are followed through.
• Continuously monitor and report on the progress of audit-related projects and provide regular updates to relevant stakeholders.

Requirements

• Possess a Bachelor's Degree in relevant studies
• At least 3 years of relevant experience
• Excellent communication skills
• Team Player

Interested candidates who wish to apply for the advertised position, please send in your resumes to [email protected] to apply

EA License No: 13C6305

Registration No.: R1872398

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Westport Partners is a Human Resources Consultancy that specialises in Talent Optimisation. We are looking for a highly energetic individual to join us to support the Group Managing Director.

Role: Executive Assistant

Reporting to the Group Managing Director, you will be responsible for organising and coordinating office operations and procedures in order to ensure organisational effectiveness and efficiency.

You will be the Executive Assistant of the Managing Director as well as responsible for supporting the day-to-day needs of the Singapore and Hong Kong offices and it's staff. You will ensure that all related operational, administrative, and logistical requirements are met.

Scope:

Finance

- responsible for payroll (including CPF), GST, management expenses

- handling online banking transactions

- liaising with the firm's accountants

- we will help train you in these areas

Office & Admin

- responsible for the upkeep of the entire office

- maintain office supplies (e.g. stationery, corporate gifts, pantry items, etc)

- coordinate & organise meetings & corporate events

- maintain office filing system

- record office expenditures and manage the budget

- ensure office policies, operating standards & procedures are in place and adhered to

- manage the reception (e.g. answer phone calls, receive guests, arrange meetings, etc)

- respond to customer enquiries and complaints

HR Administration

- update of policies, procedures & programmes

- maintenance of personal files & staff welfare

- overseeing the recruitment of new staff, sometimes including training and induction

- handle payroll, staff leave, renewals of insurance policies, staff claims

IT Administration

- assists in IT requirements (e.g. virus scan for server, set up new workstation & troubleshooting, etc)

- maintain OA / IT equipment & supplies

- manage IT service providers (e.g. internet, telephony, etc)

- manage projects as assigned (e.g. database management systems, etc)

Others

- assist in ad-hoc assignments when required (e.g. report preparation, business case presentation, marketing activities, etc)

The Successful Applicant

To be successful, ideally, you will be a recent graduate or have at least 2 years of experience in administration or office management. You are independent, have attention to detail and a sense of initiative. You are enthusiastic and possess a “can do” attitude. Excellent organisational, communication, interpersonal, problem-solving and decision-making abilities are a must. Dynamic, young hungry.

You will be part of a dynamic team, as such we are looking for a driven and dynamic individual who likes to work in a fast-paced environment.

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

• Attend to business meeting with the director
• Provide full secretarial and administrative support in the office.
• Liaising with company sponsors
• Plan and organize meetings, prepare meeting agenda and presentation materials.
• Other administration matters.

QUALIFICATION AND REQUIREMENT:

• Possession of a diploma/tertiary qualification or the equivalent.
• FRESH GRADUATES are welcome to apply
• Proficient in both English & Mandarin

Job Description:

• Administer a full spectrum of training and development functions including proper training records maintenance in SuccessFactors Learning Management System (LMS), generate training and development statistics, handle all training registration and training grant administration
• Administer Training Needs Analysis and compile the training catalogue and training plan
• Review, recommend and advise on all course applications to ensure relevancy to Company and employee’s development needs
• Coordinate training activities, conduct staff orientation training and evaluate training effectiveness
• Provide administrative support to the HR Business Partnering team
• Assist with recruitment activities such as scheduling of interviews
• Provide administrative support for staff medical claims.
• Involve in staff welfare activities and provide support in staff welfare activities and workplace health program, if any
• Any other duties as assigned.

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

JOB DESCRIPTION

• Perform day to day accounting duties, general administrative tasks like filing, keeping records and assuring accurate documents filing.
• Preferably to be able to handle full sets of accounts such as accounts receivables, accounts payables and general ledger functions.
• Liaise with banks on payment and receipts matters.
• Perform monthly bank reconciliation to ensure company book balance tallies with bank statement.
• Assist in month end closing and prepare audit schedules for balance sheet accounts.
• Work with auditor, tax agent and corporate secretary for regular compliances.
• Assist in preparation of monthly Management Report
• Assist Shipping Department with Import/Export Documentations, Purchase Orders/Delivery Orders and Sales Contracts Issuance.
• Work with spreadsheets, sales and purchase ledgers and journals.
• Bookkeeping.
• Data Compilation.
• Provide full support and coordination between Accounts and Shipping Departments.
• Responsible for all other Admin and Ad Hoc Duties when required.

JOB HIGHLIGHTS

• Central Location
• 5 Days Week
• Immediate Vacancy.
• Good Career Development and Great Learning Opportunities
• Friendly Working Environment

JOB REQUIREMENTS

• Good knowledge of bookkeeping procedures
• Familiarity with finance regulations
• Administration Skills.
• Computer Skills-Proficient in Quickbooks and Microsoft Office, especially Excel and Word
• Good Organization Skills
• Good Follow-Up Skills
• Efficient and Meticulous
• Able to Multitask and Independent

EDUCATION AND EXPERIENCE

• Minimum GCE O Level/Diploma in Accountancy or equivalent and/or at least 3 years of relevant working experience

The responsibilities of the role are diversified, including but not limited to project management, document preparation (including editing, formatting and finalizing), calendar management (both internally and externally, across various geographies and time-zones, sometimes with tight deadline), database management, expense submission, fielding incoming calls, event management, etc.

The EA will work closely with colleagues on several projects simultaneously, in varied stages, to ensure that all matters are handled efficiently to the highest level of standards.

The EA will serve as a liaison between clients / candidates and is a representative of the firm, hence he/she must maintain the utmost level of professionalism and confidentiality.

Responsibilities:

• Serve as client liaison, assisting consultants in project management of assignments.
• Manage projects and external activities through the global database / information systems (the systems usage is as important and as regular as checking/answering emails) and ensure information is uploaded and updated. Regularly keep track of assignment progress.
• Arrange all scheduling, i.e. candidate interviews, phone calls, face-to-face meetings, video calls, client meetings, update calls and reference calls as appropriate.
• Manage executive and candidate travel schedules, provide assistance in travel arrangements.
• Prioritize and handle complex, confidential matters and assuring discreet handling of all corporate business. Take initiative in executive’s absence to minimize effect of his/her absence.
• Screen individual consultant’s telephone lines, as well as answer “overflow” calls.
• Build positive relationships and interfaces with high-level executive candidates (Fortune 500 level client executives & candidates) and their assistants.
• Work with Research team on assignments from start to finish to ensure smooth process and completion.
• Ensure that all outgoing documents including general correspondence, reports, proposals, presentations and miscellaneous documents are of high quality and produced on time.
• Process expense claims for consultants and candidates.
• Assist accounting department with invoicing to clients.
• Assist other Executive Assistants with work overflow as and when capacity allows.
• Undertake ad hoc projects as requested.
• Assume ownership or shared responsibility for planning, organizing and executing the projects.

Requirements:

• Minimum of 8 years of EA experience.
• Someone with project management skill or has good experience in handling multiple tasks or possesses varied experience (marketing, customer service, secretarial) is highly preferred
• Strong oral and written communication skills
• High learning agility (particularly usage of database/
• Hours of work: Monday to Friday (9.00 am to 6.00 pm) Hybrid: 2 days wfh

HOW TO APPLY :

Interested applicants, please submit your updated resume & a recent photo in MS Word format to :

[email protected]

Responsibilities:

• You will be responsible for planning and performing statutory & special audits, and evaluating the adequacy and effectiveness of internal controls of the audit clients. Identify audit issues and concerns, and make practical value-added recommendations on internal controls and business processes.
• You will be responsible for handling full completion of each individual Company’s audit or Group of Companies’ audits.
• You will be responsible for guiding and supervising junior staff, and ensure timely completion of audits, submission of reports and meeting tight deadlines.

Requirements:

• Diploma / Degree in Accountancy, ACCA or relevant professional qualification.
• At least 2-3 years audit working experience in Singapore with good knowledge of audit procedures, including planning, techniques, testing and sampling methods involved in conducting individual company audits as well as Group audits.
• Experience in handling Group audits and Group of companies consolidation.
• Good communication and interpersonal skills.
• Leadership skills.
• Ability to work and lead with a positive attitude.
• Able to work independently and as part of a team.
• Proficient in Microsoft Office applications.
• Knowledge of audit and analytics software will be an added advantage
• Ability to speak and write in other languages other than English will be an advantage, to carry out assignment and liaise with clients out of Singapore.

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Conduct Community Screener and ensure buddying & befriending criteria are met
• General admin duties

Requirements:

• Min. GCE ‘N’ Level or ‘O’ Level
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly
• This position is on 6 months’ contract basis

Work Location: Senja

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

Key responsibilities:

An Audit Senior will be expected to carry out any or all of the following tasks:

• You will be responsible for a variety of auditing functions (statutory and special audit) including audit planning, system review documentation, audit fieldwork, and preparation of statutory accounts and cash flow statements.
• Prepare group consolidation of accounts and related schedules.
• Ensure compliance with all relevant internal requirements, industry regulations, and government legislation.
• During the course of the assignment, you will interact with external advisors, company directors, and internal accountants as needed.
• Deliver quality statutory audits in collaboration with team members.
• Work closely with managers and team members on client management and practice development.
• In this role, you will be responsible for guiding and supervising Audit Assistants.
• Handle tax compliance matters for corporate clients as needed.
• Assist with other audit matters and projects as needed.
• Ensure timely completion of audits and billings in accordance with the monthly budget and completion of assigned assignments.

Requirements:

• A recognized degree in Accountancy or equivalent professional qualification in Accountancy such as ACCA, CPA.
• At least 2 to 3 years of audit experience, preferably in an audit firm.
• Familiar with regulatory and reporting requirements in audit consultancy.
• Cultivate an engaging work environment that promotes a shared commitment to excellence for the firm’s quality, client service, people, and financial objective
• Ability to work independently, communicate effectively, and possess strong interpersonal skills and client relationship skills.
• Proficient in Microsoft Office applications and drafting email replies to clients.
• Willing to travel overseas on audit and related assignments as and when needed
• Good working knowledge of IFRS / consolidation of accounts/ bookkeeping is advantageous.

We thank you in advance for your interest in our Firm. We regret that only shortlisted candidates will be notified.

• Job stability and hybrid work arrangement
• With AWS and Variable Bonus

About Our Client

With a strong team of more than 300 headcount, our client is a trusted partner providing superior value-added finance services to the healthcare industry. In addition to great job stability amidst this uncertain market, our client is also an Accredited Training Organization.

Job Description

• Process payroll accurately and timely
• Process staff claims, IR8A and other tax related filings
• Review and analyse variances in manpower expenses
• Ensure compliance with local payroll regulations and tax laws
• Prepare CPF contribution reports, and handle refunds if any
• Maintain accurate payroll records and documentation
• Handle employees' enquiries

The Successful Applicant

• GCE O Level or Diploma in Business Administration, or equivalent
• 1 year payroll or related experience
• Strong interpersonal, communication and analytical skills
• Ability to work in a fast-paced and high transactional environment

What's on Offer

This is a permanent opportunity within the Payroll team and senor positions can be considered for candidates with more experience. We are also hiring for other finance departments.

Global MNC seeking for an Executive Assistant (4 Months Contract)

Location: Biopolis

Working Hours: 8.30AM - 5.30PM

This role supports our Regional CEO with his daily work, supports travel and other requests from senior leaders, organizes business events as well as cultural engagement events in our 115+ member office. Reporting to the Senior Director, Corporate Affairs, this position supervises an office assistant / receptionist and is part of a 5-member team.

Responsibilities:

Assistant to Regional CEO – 35% (15 hours/week)

• Support Region CEO with calendar management, all travel bookings, expense submissions, system approvals, calendar invites, meeting logistics, personal tasks and other processes.
• Ensure CEO has systems, tools and processes to manage his time efficiently.
• Organize all CEO travel including detailed itineraries as well as expense reporting. Build key region and global relationships to facilitate meetings.

Support for Additional Leaders – 20% (8 hours/week)

• Organize travel (flights, cars, hotels, transfers and visas) for 4 frequent traveling leaders utilizing travel services and visa services.
• Support ad hoc travel and other requests as needed (HR confidential interviews, visitors, etc.)

Singapore Events (15% 6 hours/week)

• Business Events – lead cross functional team to deliver or support ad hoc events including management meetings, government visits, breakfast events with outside groups, visiting students, etc.
• Creates project plan and identifies team.
• Works in partnership with corporate affairs, RD&A, facilities, marketing, HR, etc as needed by the event.
• Oversees booking of key office resources including the customer suite/kitchen and board room.
• Engagement Events - Together with office assistant, lead organization of employee cultural/holiday events (CNY, Diwali, Hari Raya, SG National Day, Christmas) for Singapore office, recruiting volunteers as needed.
• Organize employee ‘watch parties’ for livestreamed company events or face to face gatherings.
• Support Singapore MyCommunity local volunteer program.
• Track all Singapore employee engagement events and budget. Annually organize 1-2 bus trips to a Johor Bahru manufacturing site for SG employees.

Singapore Office Administration 10% (4 hours/week)

• Acts as key contact for Singapore office. Communicates office needs to facilities and ICT. Acts as point of contact to facilities team when facilities manager is traveling or on leave.
• Facilitate car lease contracts for 4 leaders in partnership with Rewards, employee and Global Business Services team.
• Act as backfill for front desk receptionist when they are on leave.
• Understand Coupa processes for new suppliers, creation of purchase orders and vendor payment.
• Source, manage small quantity of in house merchandise for guests.

This role also supervises an office assistant who currently delivers the following work in a full-time role. (20% 8 hours/week)

Qualifications and skills

• Minimum 7 years’ experience in similar role supporting a senior leader. Experience in a regional/global leadership team and in a matrix organization. Previous supervisory experience required.
• Highly organized, flexible, ability to prioritize multiple workstreams, approachable and responsive.
• Tech savvy and able to learn/use new software to make your work easier (Powerpoint, Excel, etc.).
• Communication skills to engage at different levels of the organization and across cultures. Effective writing and verbal communication skills.

Operations & Planning Executive | Macpherson

Working hours: 10am - 7pm Mondays to Fridays, 10am - 6pm Sat.

Salary range $2500 - $3800

Working Location: Office/HQ – Macpherson

Job Responsibilities:

Operations & Planning

• Daily reporting to CEO regarding the company processes
• Maintaining a healthy relationship with suppliers and stakeholders
• Making new company policies and ensuring compliance
• Upgrading business functionality by aligning the business objectives
• Handling projects and making product innovation
• Evaluating costs and maintaining profit margins
• Increasing productivity levels by implementing improved procedures
• Analyzing operational data and maintaining product inventory
• Monitoring whether the policies and procedures are followed throughout the company.
• Overlooking HR departments policies and performance review
• Making sure that the relationship with the client, suppliers, and vendors stays positive.

Job Requirements:

• A bachelor’s degree in operations management, project management, and strategic management
• Prior experience in operations management or a similar role
• Knowledgeable in strategic planning and project management
• Having experience in preparing financial reports
• Framing human resource policies and monitoring whether they are followed or not. Prior experience working in a managerial role.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Salary: up to $3200

Working Days & Hours: Mon-Fri Office Hours

Location: Simei

Job Description:

Generate monthly invoices, verify the accuracy of the bills and obtain approval before distribution.

Perform daily reconciliations of e-payments and off-set against individual invoices for accurate arrears tracking.

Track clients with outstanding balances for follow-up, and propose for write-off if criteria are met.

Prepare and verify EFT reports prior to submission for GIRO deduction.

Process GIRO applications and liaise with clients/ banks for failed deductions.

Process refunds for discharged cases.

Track, submit and reconciliate claims related to healthcare financing schemes and subsidies (ILTC, Medisave, SMF, Medifund, One-Rehab etc).

Assist in preparing month-end and year-end management reports including P&L analysis, workload statistics etc.

Assist in annual fee revision process.

Assist in finance-related audits including preparing reports and liaising with auditors.

Assume other responsibilities delegated from time to time.

Job Requirements: Min GCE O Level / Diploma in Accountancy / Business or similar w min 2 yrs of relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

(City Square Mall/Palais Renaissance)

Responsibilities:

- Attend to customer enquiries & feedback

- Sale of SISTIC tickets and gift vouchers

- Support the mall's marketing activities and perform general admin duties

- Any other duties as assigned

Requirements:

- At least 1 to 2 years relevant experience

- Proficient in MS Office

- Pleasant disposition with outstanding communication, problem solving and negotiation skills

- Ability to multi task with high level of initiatives

- Team player with ability to work independently

City Developments Limited (CDL) is committed to fostering an inclusive culture that respects the diversity of its employees and stakeholders. As a signatory of the Employers Pledge for Fair Employment with TAFEP since 2008, CDL’s recruitment process adheres to strict guidelines on non-discrimination and fairness, regardless of gender, ethnicity, religion, or age.

Job Scope:

• Rigorous processing of financial assistance applications online including check supporting documents, calculate household Per Capita Income, contact applicants for follow ups, if necessary
• Support FA team with other administrative tasks including collation of form responses, contact students for donors interviews, mail merge for letters

Contract Commitment Period:

3 Apr (Wed) – 2 Jul (Tue) 2024 - 12 pax

17 Apr (Wed) – 16 Jul (Tue) 2024 - 4 pax

Requirements:

1. A level or Diploma graduates. We welcome fresh graduates with positive attitudes.
2. Strong communication and interpersonal skills (both spoken & written English)
3. Proficient in IT skills.
4. meticulous - careful in calculations
5. able to work independently and be a team player
6. able to work on 2 stipulated Sat during employment period (full day work and time off will be given)

Working Hours:

Mon - Thur 8.30am-6.00pm

Fri 8.30am-5.30pm

Location:

Singapore Polytechnic

Salary:

$2000/month

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Responsibilities:

• Assist the Sales Engineer / Sales Manager to achieve the annual sales target
• Assist the Sales Engineer / Sales Manager with the preparation of monthly sales reports
• Engage customers to secure orders and arrange for on time delivery
• Prepare quotations for customers using the ERP System and ensure accurate pricing of products
• Process sale orders, production orders, pick lists and purchase orders in the ERP system accurately and in a timely manner
• Monitor and plan product inventory levels, liaise with suppliers for timely supply/replenishment of inventory
• Work with suppliers to resolve any quality issue with their products or short delivery issues
• Liaise with Logistics personnel on stock and delivery issues
• Liaise with Production personnel on production and quality issues
• Monitor customers’ accounts receivables and pursue overdue balances owed by customers; follow up with customers to maintain timely collection of accounts receivables
• Assist with any other tasks assigned by the Sales Engineer / Sales Manager
• Perform ad hoc receptionist duties (including greeting visitors, transferring calls, taking and ensuring messages are passed to the appropriate staff member on a timely basis)
• Perform ad hoc administration duties

Requirements:

• Applicant must be willing to work in Tuas
• Knowledge in SAP is an added advantage

Job Highlights:

• 5 days work week (Monday to Friday)
• Regular Working Hour (8.45am - 6.00pm)
• Great learning opportunities
• Company provide Transport for pick-up and drop-off at Boon Lay & Choa Chu Kang

Responsibilities:

o Monitors the production of our new equipment.

o Verifies the maintenance cost of our equipment located worldwide.

o Monitors and updates inventory details, including periodic test certifications.

o Prepares monthly report on fleet maintenance costing.

o Any secondary duties as assigned by the manager.

Qualifications

Fresh poly graduates with Diploma in Maritime Studies/Logistics of shipping discipline.

Others:

Candidates with 1 to 2 years related experiences may be considered.

Salary will commensurate based on the experience and qualifications.

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Description

1. Administrative Support: Manage scheduling, including arranging meetings, conferences, and teleconferences. Handle travel arrangements and accommodations for team members.

2. Communication Management: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the team, including managing email and mail correspondence, and distributing information as necessary.

3. Document Preparation and Management: Prepare and edit correspondence, communications, presentations, and other documents. Maintain digital and physical filing systems for team records.

4. Financial Operations Support: Assist with the processing of expense reports, invoicing, and tracking of team budgets and financial transactions.

5. Meeting and Event Coordination: Organize and coordinate team meetings and events, including logistics, agendas, and minutes taking.

6. Project Support: Provide support on projects, including research, data analysis, and the preparation of reports and presentations.

7. Stakeholder Liaison: Act as a liaison between the team and internal departments, ensuring smooth communication and coordination of activities.

8. Confidentiality: Handle confidential and non-routine information with the utmost discretion.

9. Operational Efficiency: Identify and implement improvements to internal processes and administrative procedures to enhance team efficiency.

How to Apply:

Interested applicants, please email your resume to [email protected]

Clara Crystal Lim Tyn Wei

CEI No: R23117784

Recruit Express Pte Ltd

EA Licence No: 99C4599