Front Desk cum Admin Executive
Full-time
Senior Executive
3 days ago
Role Description:
The successful candidate will join the Kreston Helmi Talib Corporate Services team who work to support the delivery of Accounting a..
Role Description:
The successful candidate will join the Kreston Helmi Talib Corporate Services team who work to support the delivery of Accounting and Finance projects to a client portfolio of a broad range of industries based across the US, EMEA and Asia. His/ Her main job responsibilities are focused in ensuring the smooth operation of our office, managing front desk and administrative duties, and supporting our HR operations.
The Front Desk cum Admin Executive will be responsible for welcoming and directing visitors to meeting rooms or respective departments for meetings; contacting team members to meet personal visitors or couriers at reception; managing incoming phonecalls and collecting messages for the team; managing the booking schedule of meeting rooms; receiving, sorting and distributing incoming mail; collecting, sorting and arranging the courier for outgoing mail; and managing stock for the pantry and the stationery supply.
Responsibilities:
Front Desk and Office Administration
- Meet and greet clients and visitors with a positive and helpful attitude.
- Answering phone calls in a professional manner and routing calls.
- Provide accurate information such as company address, directions to the company location, fax numbers, website and other related information in-person and via phone/ e-mail.
- Receiving, sorting and distributing incoming and outgoing mail inlcuding coordinating pick-up and delivery of international and local courier items/packages.
- Process registered mail via Singpost.
- In-charge of ordering, receiving, stocking and distributing pantry and stationery supplies.
- Maintain cleanliness and orderliness of reception area, conference rooms and pantry areas.
- Set-up and coordinate reservation of conference and meeting rooms.
- Deposit cheques and perform bank transactions.
- Collaborate with various departments to facilitate smooth interdepartmental communication and coordination.
- Assist office management budgeting process and the day-to-day financial operations including payment processing to vendors, suppliers, and government agencies online or physical payment to bank branch etc.
- Support the HR, IT, and Marketing team in various operational tasks such as managing office events, employee engagement activities and programs.
HR Operations
- Participate in the recruitment and selection process by reviewing resumes and applications, conducting initial phone interviews, administration of online assessments, scheduling job interviews, assisting in the interview process to the selected candidates.
- Assist with new employee orientation and coordinate with HR Director in setting up a designated log-in, workstation, email address, and other software related access.
- Ensure employee records such as timesheets, work from home, and paid leave (i.e., annual, sick, birthday etc) are updated in system.
- Maintain and regularly update master databases (personnel files, HR Cursor database, etc.) of each employee.
- Assist in the preparation of payroll calculation, performing payroll reconciliation, preparing payroll accounting, and reports, etc.
- Prepare and process statutory contributions payments and other payroll matters related matters.
- Update and maintain proper filing of employee documentation, e.g., employees’ staff list, medical insurance policies.
- Assist with other administration related duties assigned from time to time.
Desired Skills and Qualifications:
- Diploma or University Graduate .
- 1-3 years of experience in Administration, Operations, or Human Resources.
- Proficient with MS Office Suite (MS Word, MS Excel and MS PowerPoint are essential).
- Ability to multi-task.
- Proactive and resourceful, able to resolve arising issues with a calm approach.
- Organised, accurate, thorough, and able to monitor work for quality.
- Resilient and able to adapt well in a highly fast-paced and dynamic environment.
- Strong interpersonal and people skills.
- Responsible, accountable, and discreet with sensitive/confidential information.
- Fluent in written and spoken English.
- Strong numerical ability and critical thinking skills.
Thank you for expressing your interest to join our firm, we regret that only shortlisted candidates will be shortlisted for an interview.
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