Centre Administrator Role and Responsibilities
Job Scope for Centre Administrator
· Support the principal in managing daily operations and administrative tasks;
· Assist with enrollment documentation and respond to parent inquires;
· Input data into the CMS system (e.g. subsidy details, enrollment information, Parent particulars and infectious diseases reports etc);
· Update child and parent particulars, enrollment details in the Preschool Management System;
· Register data on the ONE ECDA website (e.g. new teacher particulars, LON etc);
· Track and collect fees, follow up on outstanding payments and issue receipts to parents;
· Keep accurate and proper records of student p-files to meet ECDA audit requirements;
· Assist the principal during internal and external audits;
· Assist parents with the purchase of merchandise and enrichment program items such as uniforms, caps, books, etc;
· Conduct regular stock-taking, restocking and ordering of supplies such as stationeries, merchandise, groceries and other essential items;
· Manage recruitment processes, including scheduling interviews and handling new employee onboarding;
· Coordinate and monitor training and development program and employee engagement activities;
· Prepare and submit monthly school fee assignments and CDA collection lists and management report;
· Assist teachers with routine care tasks when required;
· Attend monthly department and administrative meetings;
· Promote and recruit new enrollments for the preschool
· Support marketing initiatives such as planning and executing marketing strategies to increase public awareness of the preschool;
· Design marketing materials and resources to promote school;
· Plan and coordinate enrichment programs to align with the centre’s objectives and meet parents’ needs.
· Handle any other ad-hoc duties assigned by superiors.
