This role will involve working alongside and providing support to the Worship & Music team and Pastors in the church in the planning and organising, implementation and ensuring the smooth running of the services, events, trainings and activities in the Worship & Music ministry.
This role will entail regular office hours but may require the individual to occasionally work on evenings and weekends (Holy Communion weeks and special services/events). All efforts will be made to keep such occasional work to a minimum, with appropriate time-off-in-lieu granted.
MAIN DUTIES AND RESPONSIBILITIES
Organise, implement, execute, and manage operational workflows in the Worship & Music ministry, in close communication and collaboration with Pastoral Team Staff(PTS), Pastors, and laity. These include:
A) Service Planning
- Prepare the slides for the English services weekly, using relevant software tools
- Ensure that the liturgical cloths in the relevant worship venues are maintained and changed according to the liturgical seasons
- Oversee the care and maintenance of the liturgical furnishings in the various worship venues (including individual kneeling cushions, candles, altar book stand, standing cross, etc)
- Ensure that the Altar Books in the relevant worship venues are updated with the correct Great Thanksgiving at each Communion Service
- Maintain the stock of Holy Communion elements, including ordering, checking for expiry, and storing in a reverent manner elements that have been consecrated
- Prepare the Holy Communion elements in the trays and ensure that they are brought to their respective worship venues each week
- Liaise with relevant 3rd parties for special offerings (including getting slides/videos from them)
- Submit song reports to CCLI
- Record minutes for the Service Team Meetings and W&M Staff Team Minutes
B) Worship Services
- Roster ushers for all regular English services at the Barker Road campus, including special services
- Roster Communion Assistants for all regular English services at the Barker Road campus, including special services as required
- Brief Communion Assistants on the process and procedure for serving Holy Communion
- Assign Communion Assistants to their stations at each worship venue
- Support the pastors’ office in ad-hoc activities including special services, baptism interviews, and staff devotions
C) Floral Ministry
- Serve as liaison with the floral ministry
- Support the implementation of tools, courses, materials, and technologies
- Provide inputs and feedback on the general spiritual health of the ministry (including its volunteers), based on observations made during the course of work
- Execute all programmes and activities with sound budgeting and financial management
- Execute all programmes and activities in compliance with church policies and guidelines
- To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries
QUALIFICATIONS
- Diploma and above in any closely-related field
RELEVANT EXPERIENCE AND SKILLSETS
- An understanding of the liturgy of the Methodist Church
- Able to work independently under minimal supervision
- Strong interpersonal and communication skills (being able to communicate and collaborate effectively with various levels of staff and lay congregants)
- Strong administrative and organisational skills, meticulous with attention to detail
- An innovative team player, self-motivated, and pro-active
- Able to manage conflict professionally and with humility and respect
- Willingness and ability to leverage new technologies, where appropriate
