Job Descriptions:
• Manage Group Insurance Policies: Administer group insurance policies, overseeing the entire process from enrollment to claims processing and renewals. Ensure comprehensive coverage for company property, vehicles, and employees to safeguard against potential risks and liabilities.
• License Applications and Renewals: Oversee the application and renewal process for necessary licenses, ensuring compliance with regulations and handling any related summons or issues.
• Maintain Utilities Accounts: Open and close utilities accounts as required, ensuring services are properly managed and documented.
• Tenancy and ORA Related Agreements: Assist in the preparation, review, and management of tenancy agreements and Occupancy Rights Agreements (ORA), ensuring all terms and conditions are met.
• Organize and Maintain Filing Systems: Maintain both physical and electronic filing systems, ensuring records are accurate, up-to-date, and easily retrievable for efficient operations.
• Inventory Control: Oversee office supplies inventory, order new supplies as needed, and ensure all office equipment is functioning properly to support office activities.
• Documentation and Reporting: Prepare and manage various documents and reports, ensuring they are accurate, complete, and submitted on time.
• Ad Hoc Duties: Perform any additional tasks as assigned by the immediate superior, demonstrating flexibility and a willingness to assist where needed.
Job Requirements:
• Experience: At least 1-2 years of experience in administrative work, demonstrating familiarity with office procedures and protocols.
• Technical Skills: Highly proficient in Microsoft Office tools, including Microsoft Excel, Word, and PowerPoint, enabling efficient document creation and data management.
• Educational Background: Certificate or diploma in Business Administration or a related field, providing foundational knowledge of administrative practices.
• Communication Skills: Excellent written and verbal communication skills, facilitating clear and effective interactions with colleagues, clients, and stakeholders.
• Organizational Skills: Strong organizational skills with the ability to multitask, prioritize effectively, and manage time efficiently to meet deadlines.
• Attention to Detail: High level of accuracy and attention to detail, ensuring all work is thorough and error-free.
• Problem-Solving Skills: Ability to address and resolve administrative issues efficiently, demonstrating resourcefulness and critical thinking.
• Professionalism: Demonstrated professionalism and discretion when handling confidential information, maintaining integrity and trustworthiness in all interactions.
