Total 454 Junior Executive front desk officer job vacancies in Singapore

Job Position Summary

Reporting to the General Manager, the main responsibility of the quality assistant is to facilitate the administrative process of their respective departments by providing administrative support and documentation of information, adhering to SOPs

Key Roles and Responsibilities

Conduct checks on FML vessels for audit risk/adequacy of navigation/security infrastructure

• Responsible for reporting on areas of audit risk/adequacy of navigation/security infrastructure

• Collaborate with vessel crew to conduct checks on areas of audit risk/adequacy of navigation/security infrastructure as assigned by Head, Operational Excellence/Head, Compliance and Vessel Audit/Head Navigation and Environmental Compliance

• Present findings from checks to Head, Operational Excellence/Head, Compliance and Vessel Audit/Head Navigation and Environmental Compliance to inform business decisions

Maintain proper documentation and storage of information

• Responsible for the proper documentation and storage of information within the department

• Document information as directed by Head, Operational Excellence/Head, Compliance and Vessel Audit/Head Navigation and Environmental Compliance to ensure proper governance and recording of important information

• Maintain and store of all important physical or e-documents within the department in an organized manner

Execute continuous improvement initiatives within the department

• Responsible for executing continuous improvement initiatives within the department

• Collaborate with Head, Vetting & Performance/Head, Investigation and employees within the department to identify improvements that can be made to policies, processes or technological infrastructure.

• Execute continuous improvement initiatives within the department in accordance to developed plans

• Provide regular updates on progress of continuous improvement initiatives, as well as adherence to timeline and budget to Head, Vetting & Performance/Head, Investigation

Day-to-day operations

• Responsible for the provision of administrative support to the department

• Respond to queries or requests for administrative support within the department in a swift manner, in accordance to developed SOPs

Relationship

Internal:

· Primarily maintains relationships with Head, Operational Excellence/Head, Compliance and Vessel Audit/Head Navigation and Environmental Compliance and colleagues

· Collaborates with Head, Operational Excellence/Head, Compliance and Vessel Audit/Head Navigation and Environmental Compliance and colleagues to ensure administrative support is provided to the departments

Job Experience, Functional Knowledge and Qualifications

• Min 3 years work experience in the Maritime Industry

• Strong understanding of ship chartering operations

• Degree in Maritime or relevant field

Competencies

Level One Competencies

Effective decision-making

· Analysis & Problem Solving

Interacting with others

· Collaboration, inclusion & teamwork

· Listening and communicating

Driving high quality

· Customer focus

· Planning & organizing

· Initiative

· Accountability

Summaries:

• Working Hours: 5.5 days work week including weekends, 2 shifts
• Working Location: East Coast
• Salary up to $2200 based on experience and qualification
• Benefits: AWS, Performance Bonus, Medical and Dental, Birthday leave

Job Description:

• Registration of patients, scheduling appointments, dispensing medications and consumables and payment collection
• General administrative duties in the clinic assigned by the clinic supervisor/manager
• Updating of medical billings/invoice
• Assisting Doctor in providing treatment and medical examination
• Responsible for monthly stock taking of drugs and consumables

Job Requirement:

• Experience working in clinic
• Pleasant personality and service oriented
• Must be willing and able to work on rotating shifts

Interested applicants may send your resume and your particulars via WhatsApp with below format to +65 6990 0439

Job Position:
Full Name:
Resident Area:
Availability:

**We regret to inform that only shortlisted candidates would be notified.**

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to the collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

Loi Pei Ting
Registration Number: R22110135
MCI Career Services Pte Ltd

EA License No: 06C2859

Job Highlight

Salary: $3500 - $3800

Contract: 12 months

Working Location: Nearest to one-North MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Involved in day-to-day operating works for procurement and budget data input
• Assist to administer and prepare division proposed budget, which includes understanding of different budget sources
• Track budgets inputs and assist in end-to-end meetings for budget, procurement, planning matters
• Assist in coordinating fixed assets and updating custodians
• Assist and support ad-hoc planning seminars and other matters involving budget and planning

Job Requirements

• Only Singaporean need to apply.
• Degree/ Diploma in Business/ Finance Background.
• Good documentation and communication skills

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Location: Balestier/Pasir Ris
Salary : 2k -2.4K
Mon - Fri: 9-5.30pm
Sat: 9-1pm

Job Description:
Provide receptionist duties at front counter
•Ensure accuracy of clinical data entry into computer system
•Able to apply basic patient care
•Maintain filling system, coordinate appointments and other admin duties
•Liaise with various insurance company and make payment arrangement
•Any other task as directed by the Clinic Manager or Doctor

Requirements:
- Min A/N Level, Diploma
- Able to start work immediately
- Prior healthcare work experience is advantaegous

If interested, please email [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Report to General Manager and Regional HR Manager, you will be responsible for HR and administrative matters in Singapore.

What you will do:

HR

• End-to-end recruitment that includes job posting, coordinate with external agencies, screening, interviewing, preparing offer proposals, and employee onboarding.
• Offboarding for resigned and terminated employees and expatriates.
• Full payroll process - incentive, overtime calculation, social security, provident funds, tax filing etc.
• Compensation and benefits administration such as insurance renewal and enrollment, claims processing, leave management.
• HR reporting and administration including work passes matters, internal and external report submission, preparation of letters, maintaining employee records.
• Organize internal and external employee training courses and evaluations.
• Support employee performance review and salary review activities.
• Review and update employee handbook in accordance with local legislations.
• Organize staff activities.
• Support Indonesia branch on HR management when needed.

General Affairs

• Act as point of contact for correspondence with government agencies.
• Office administration including document filing, equipment maintenance, courier services, business travel arrangements, pantry and stationery purchase.
• Office lease renewal.
• Liaise with IT team on setup, maintenance, and support.
• Coordinate ISO renewal and recertification as Management Representative.

Other ad hoc duties as assigned.

What you will need:

• Diploma in Business Administration, HR, or related field.
• Min. 1 year of relevant experience with good knowledge of MOM regulations and Employment Act.
• Proficient in MS Office.
• Proactive and a team player, able to work independently.

What we offer:

• AWS
• Variable Bonus
• Transport Reimbursement
• Medical & Dental
• Insurance
• Training Programs
• Onsite Gym & Pools
• Work Life Balance

Outbound Call Associate

• Proactive contact and engage customers to gather critical information through survey activities

• Meet and achieve the individual and company’s key performance indicators

• Acquire a strong knowledge of the products and services, culture and processes

• Provide quality customer service and prompt follow-up to customers over the phone and/or email

• Listen to customers’ needs, probe to redirect to the intent of the question and offer alternative solution

• Resolve customer queries efficiently and escalate issues promptly

• Submit regular reports to Team Lead and propose new ideas and strategies to improve work performance

• Other duties as assigned by Team Lead and/or Branch Head

Front Desk Floater – Customer Service Associate

• Flexible to be deployed to various locations around Singapore: Careers Connect (Woodlands/Paya Lebar), etc.

• Proactive manage all front desk duties over the counter, phone and email

• Identify, profile and tier customers to the types of services that are relevant to their needs

• Ensure smooth customer transactions at all times and provide quality customer services

• Perform administrative duties, manage appointments and register customers

• Prepare room logistics and necessary materials

• Other duties as assigned by Team Lead and/or Branch Head

Requirements

• Diploma / NITEC / GCE ‘O' Level or equivalent
• Minimum C5 for English O level
• Preferably with 1 to 2 years of working experience in call centre environment and/or service related industry


Special Knowledge or Skills:
• Pleasant disposition with good communication skills
• Fluency in a second language
• Computer literate and good typing skills

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Support preventive and corrective maintenance works on equipment.
• Proper records of maintenance works in the section under charge
• Investigation of damage/accident and preparation of necessary report
• Liaise with owners on matters relating to maintenance works
• Conduct patrol checks on maintenance works
• Co-ordinate with departments on matters relating to maintenance works.
• Prepare, control of works procedure & check-sheets for maintenance works
• Report to superior on matters relating to the section
• Keep proper records and filling of works carried out.
• Control and study for reduction of breakdown ratio
• Preparation of necessary reports on relating maintenance works
• Ensure that maintenance work is being carried out
• Preparation of quotations for parts/renovation works Issue

Requirements:

• ITE/Diploma in any discipline
• Proficient in MS office
• Independent and a good team player.

Interested applicants, send in your updated resume by clicking “Apply Now”

Lin Weikang

Registration Number: R21102570

Workstone Pte Ltd

EA License Number: 19C9998

Job Description

• Gather and input data into databases
• Verify and review data for errors or redundancies, make corrections and check output
• Work with different stakeholders to deliver process improvement and efficiency
• Liaison with business units/Vendors on systems enhancement and projects
• Participate in ongoing systems testing
• Any ad-hoc duties/ projects

Job Requirements

• Minimum Diploma & above or equivalent
• About 1-2 years of banking experience
• Knowledge with MS Office

Qualified candidates may submit a copy of detailed resume in MS Word Format to [email protected]

Charissa Ong Zimin (R1104659)

Email address: [email protected]

Recruit Express Pte Ltd

EA License No.: 99C4599

Outbound Call Associate

• Proactive contact and engage customers to gather critical information through survey activities

• Meet and achieve the individual and company’s key performance indicators

• Acquire a strong knowledge of the products and services, culture and processes

• Provide quality customer service and prompt follow-up to customers over the phone and/or email

• Listen to customers’ needs, probe to redirect to the intent of the question and offer alternative solution

• Resolve customer queries efficiently and escalate issues promptly

• Submit regular reports to Team Lead and propose new ideas and strategies to improve work performance

• Other duties as assigned by Team Lead and/or Branch Head

Front Desk Floater – Customer Service Associate

• Flexible to be deployed to various locations around Singapore: Careers Connect (Woodlands/Paya Lebar), etc.

• Proactive manage all front desk duties over the counter, phone and email

• Identify, profile and tier customers to the types of services that are relevant to their needs

• Ensure smooth customer transactions at all times and provide quality customer services

• Perform administrative duties, manage appointments and register customers

• Prepare room logistics and necessary materials

• Other duties as assigned by Team Lead and/or Branch Head

Requirements

• Diploma / NITEC / GCE ‘O' Level or equivalent
• Minimum C5 for English O level
• Preferably with 1 to 2 years of working experience in call centre environment and/or service related industry


Special Knowledge or Skills:
• Pleasant disposition with good communication skills
• Fluency in a second language
• Computer literate and good typing skills

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Roles & Responsibilities

• Involve in Housing & Development Board (HDB) upgrading projects.
• Plan and launch public relation programs such as preparing circulars, letters and notices.
• Conduct survey on condition of flats
• Plan and coordinate works to be carried out within the flats timely
• Handle queries and feedback pertaining to the projects as well as follow-up on actions to resolve it.
• Work closely and ensure smooth operation procedure during upgrading work between relevant parties such as residents, contractors, consultants and authorities.
• Attend and provide administrative assistance and logistic support in Construction Working Committee meeting.
• Maintain good rapport and positive relation with the residents.

Requirements:

• Competent and possesses the skill, knowledge and ability to manage public relation issues and general project queries with the residents effectively.
• Team player, diligent and willing to work extra hours when needed.
• Minimum qualification of GCE "O" Level Certificate, with public relations work experience preferred.
• Capable of communicating effectively in English and one other official language.

Job Type: Full-time

Assistant Officer (Maintenance Part Sales Department)

Working Days: 5 days (8am - 6pm)

Office Location: Jurong East

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Bank Operations Maker roles of:

- Set up of Static or Mandate maintenances
- Processing of Account Opening request
- Setting up Internet Banking Facility
- Setting up eServices related Facility
- Maintenance of the internet banking and eServices facility
- when required Ad-hoc duties as assigned

Meticulous and able to multi-task and work under pressure in team environment.
Good verbal and written communication skills.

Jobs Responsibilities

• Ensure timely and accurate processing of OTC corporation action events, OTC payments and UT dividend payments
• Close monitoring of OTC Share redemption and Corporate action event timeline
• Processing of OTC products (Bonds, ELN, Accumulator/Decumulator, CFD, Leverage FX, Options, Futures etc)
• Monitor and report on trade settlement performance and risk indicators
• Escalate and resolve complex trade issues with internal and external stakeholders (custodian banks, institutional clients, foreign brokers, liquidity providers and system vendors)
• Identifying and managing operational risks.
• Ensure compliance with regulatory and internal policies and procedures

Job Requirements

• Min. Degree in Banking & Finance
• Prior work experience in financial institutions will be advantageous
• Able to commence work within short notice

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

Assistant Officer (Maintenance Part Sales Department)

Working Days: 5 days (8am - 6pm)

Office Location: Toh Guan Road, Jurong East

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Jobs Responsibilities

• Process settlement for foreign equities and OTC products
• Verify and reconcile dealing tickets and incoming trade confirmations
• Follow up unmatched trade positions
• Liaise with institutional clients, banks, brokers on trade settlement issues
• Ensure accuracy and timeliness of trade validation, settlement, reconciliation, and control checks

Job Requirements

• Min. Diploma/Degree in Banking & Finance
• Training provided

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

Clinic Assistant

Working day: 5.5 days work week
Working Hour: Mon - Fri: 8.30am - 5pm, Sat: 8.30am - 1pm
Salary range: $2000 - $3,000
Location: Napier Mrt

Job Responsibilities:

• Serve as a Patient Service Associate at one of our clinics.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic
• Ad hoc duties assigned by Supervisor.
• Other duties assigned by the doctor as required.

Requirements:

• With relevant experience.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Responsibilities

• Assist in handling of general admin and accounts activities.
• Assist in managing of time attendance and leave records.
• Submission of reports pertaining to absenteeism and leave requests.
• Act as a point of contact facilities related inquiries.
• Work closely with facilities management team, vendors, and contractors to ensure timely and effective resolution of issues.
• Support the coordination of maintenance activities, repairs, and service requests.
• Maintenance and upkeep of any financial records for auditing purposes.
• Generating daily and monthly reports on KPIs.
• Assist in tracking staff suggestions and complaints.
• Checking of reports to ensure accurate rates being calculated.
• Prepare work specification, BQ and variation claims.

Requirements

• Candidate must possess at least GCE ‘‘N’’ / ‘‘O’’ Level or Higher Nitec or any Higher qualifications.
• At least 3 year(s) of working experience in the related field.
• Proficient in Microsoft Office Applications.
• Confident and Good communication skills.
• Meticulous and able to multi-task and manage work priorities.

Assistant Officer (Maintenance Part Sales Department)

Working Days: 5 days (8am - 6pm)

Office Location: Toh Guan Road

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Assistant Officer | Maintenance Part Sales Department | Jurong East

Working Days: 5 days (8am - 6pm)

Office Location: Toh Guan Road, Jurong East

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

0.5 Month Completion Bonus

Responsibilities:

• Focus on Account Payable (AP), including ensuring timely invoice processing and payment, managing AP aging, gatekeeping compliance and governance
• Be responsible for General Ledger (GL) and bookkeeping and ensure accurate entry and compliance with proper accounting procedures.
• Perform daily operations and assist with assigned administrative duties.
• Liaise with auditors for yearly audit requirements and other audit matters.
• Be responsible for month-end financial closing and management reporting activities and prepare monthly schedules to support account balance and reconciliation.

Requirements:

• Diploma/Bachelor’s degree in accounting or equiv.
• 1-2 years of experience in Accounting/AP/GL/AR/bookkeeping
• Proficiency in MS Office, SAP experience is a plus

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

The Office of Innovation and Entrepreneurship (OIE) at Duke-NUS Medical School (Duke-NUS) is responsible for protecting and commercialising inventions made by Duke-NUS researchers, managing collaborations and relationships with other organisations that may result in new products or services that impact patients and communities, and building an ecosystem of innovation and entrepreneurship at the SingHealth Duke-NUS Academic Medical Centre (AMC).

OIE is actively looking for a dynamic and self-motivated individual who will report directly to the Vice Dean. As Personal Assistant to the Vice Dean, he/she will provide administrative and secretarial support including but not limited to the following: -

• Schedule appointments and meetings to include requirements of internal and external stakeholders.
• Manage and facilitate travel arrangements.
• Prepare and submit claims.
• Coordinate meetings, events, and functions, including liaison with vendors and other departments for meetings/events set up.
• Perform other related duties as assigned by the reporting officer.

Job Requirements

• Degree/Diploma in a related discipline preferred with at least 3 years of relevant work experience.
• Prior secretarial work experience would be advantageous.
• Meticulous, well-organised and have good time management in a fast-paced environment.
• Possess excellent spoken and written communication skills.
• Able to communicate clearly, a strong team player and able to work effectively in a diverse work environment.
• Proficient in general software applications that facilitate work operations such as Microsoft Office programmes.

We regret that only shortlisted candidates will be notified.

Clinic Assistant (5 days / Front desk / Up to $2200)

• Boon Lay
• $1800 - $2200
• 5.5days/week, 44 hours/week

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Job requirements:

• With relevant clinic assistant experience
• Willing to work shifts (morning / afternoon / night shift

Job duties:

• Registration of patients, scheduling appointments, dispensing medications and consumables and payment collection
• General administrative duties in the clinic assigned by the clinic supervisor/manager
• Updating of medical billings/invoices
• Responsible for monthly stock taking of drugs and consumables
• Assisting Doctor in providing treatment and medical examination
• Providing high quality patient care service experience

Fun Jia Jia (Janie) | Reg No: R22107945

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description:

• Administers and processes payroll according to internal procedures.
• Ensures payments are calculated and paid accurately and timely; ensures proper calculation of taxes and deductions.
• Provides customer support to the sites including any off-cycle or replacement payments needed.
• Reviews the information prepared for general ledger entries and other accounting and financial reporting activities associated with payroll.
• Participates in the review and preparation of data necessary for the filing of payroll related tax returns and miscellaneous withholding forms.
• Completes year end process including year end adjustments, year end tax statements and review of year end tax filing information.
• Serves as an internal and external resource on payroll related inquiries.
• Participates in continuous improvement projects and initiatives; supports the development and maintenance of payroll process documentation.
• Ensures compliance with internal controls on payroll systems and compliance with tax and other payroll related legislation.

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Job Description

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking for Management Assistant Officer, Family Medicine has proven track record in IT Industry. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Management Assistant Officer, Family Medicine

Duties & Responsibilities This role will support in the planning, coordinating, and operationalising of the Phase I & II programmes under Department of Family Medicine (DFM).

Support team in planning, coordinating and operationalising Phase I & II programmes
• Support in tracking timelines for these programmes to ensure that all aspects are adequately covered.
• Support in tutor recruitment for all programmes.
• Support in planning and scheduling the various programmes. Notify tutors and students on details of teaching events.
• Create and tag tutors and students to learning events, assessment quizzes, teaching hours and feedback on Learning Management System (LMS).
• Populate all teaching materials onto LMS in a timely fashion for tutors and students.
• Create feedback events for all teaching sessions and tag tutors accordingly. Generate feedback reports for faculty’s review.
• Hosting of webinars over Zoom. Support tutors by hosting slides, Poll Everywhere and Zoom quizzes creation for webinars.
• Support and prepare materials (tutors’ handouts, scoring sheets, signages, carpark coupons, stationeries etc) for campus-based workshops.
• Liaise with stakeholders to book all required teaching facilities.
• Support in collating and checking mark sheets to achieve zero exam error for CA component (5 quizzes)

Support in strategic recruitment and appointment of adjuncts
• Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts’ clinics to assess suitability for teaching.
• Partner AA to see through each appointee’s appointment journey from start to end.
• Coordinate onboarding matters such as access cards, car parking privileges etc for adjuncts.
• Maintain DFM’s database of appointees. Monitor their allocated FTEs and advise if there is a need to modify according to appointees’ teaching commitments.
• Track expiry dates of appointments and follow-up on re-appointment or cessation.

Administrative Support for finance & procurement matters
• Ensure timely payments to part time tutors and standardised patients
• Collate tutors’ teaching hours for Dean’s Office to compute and make PECT payments to teaching partners
• Procure office supplies, stationeries, laptops, IT accessories, softwares, etc

Other duties
• Organise meetings for department and programmes
• General admin duties such as mails despatch, filing etc
• Onsite support for Phase II, III & V clinical examinations
Qualification & Requirements • Diploma holder with 1 - 2 years of working experience
• Candidates without Diploma qualification may be considered if they have substantial experience
• Experience in planning, managing, and implementing programmes in a University setting.
• Team player, meticulous with ability to work independently and proactively.
• Strong interpersonal and communication skills.
• Resourceful with a creative ability to make things happen.
• Proficient in Microsoft Office Application (Word, Excel, and PowerPoint).
• Team player and meticulous

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected] Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS:

Consultant Name : Seema Verma

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement:

We take your personal data protection seriously and adhere to both EU and local data protction regulations.

Upon submission of your CV, you grant Avensys Consulting permission to retain your personal information in our electronic database, unless you specify otherwise. This data will be used to evaluate your suitability for current and potential job openings within our organization. Should you wish to have your personal data removed at any point, a simple notification to us will suffice.

Rest assured, we will not disclose your personal information to any third parties, and we remain steadfast in our commitment to providing equal opportunities to all applicants.

Responsibilities:

• Support preventive and corrective maintenance works on equipment.
• Proper records of maintenance works in the section under charge
• Investigation of damage/accident and preparation of necessary report
• Liaise with owners on matters relating to maintenance works
• Conduct patrol checks on maintenance works
• Co-ordinate with departments on matters relating to maintenance works.
• Prepare, control of works procedure & check-sheets for maintenance works
• Report to superior on matters relating to the section
• Keep proper records and filling of works carried out.
• Control and study for reduction of breakdown ratio
• Preparation of necessary reports on relating maintenance works
• Ensure that maintenance work is being carried out
• Preparation of quotations for parts/renovation works Issue

Requirements:

• ITE/Diploma in any discipline
• Proficient in MS office
• Independent and a good team player.

Interested applicants, send in your updated resume by clicking “Apply Now”

Lin Weikang

Registration Number: R21102570

Workstone Pte Ltd

EA License Number: 19C9998