Job Title : Management Assistant Officer, Family Medicine
Job Type : Contract 2-years
Job Location : South West Singapore
Key Skills : Administrative support in HR
Job Responsibilities:
This role will support in the planning, coordinating, and operationalizing of the Phase I & II programmes under Department of Family Medicine (DFM).
Support team in planning, coordinating and operationalizing Phase I & II programmes:
· Support in tracking timelines for these programmes to ensure that all aspects are adequately covered.
· Support in tutor recruitment for all programmes.
· Support in planning and scheduling the various programmes. Notify tutors and students on details of teaching events.
· Create and tag tutors and students to learning events, assessment quizzes, teaching hours and feedback on Learning Management System (LMS).
· Populate all teaching materials onto LMS in a timely fashion for tutors and students.
· Create feedback events for all teaching sessions and tag tutors accordingly. Generate feedback reports for faculty’s review.
· Hosting of webinars over Zoom. Support tutors by hosting slides, Poll Everywhere and Zoom quizzes creation for webinars.
· Support and prepare materials (tutors’ handouts, scoring sheets, signage, carpark coupons, stationeries etc.) for campus-based workshops.
· Liaise with stakeholders to book all required teaching facilities.
· Support in collating and checking mark sheets to achieve zero exam error for CA component (5 quizzes)
Support in strategic recruitment and appointment of adjuncts:
· Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts’ clinics to assess suitability for teaching.
· Partner AA to see through each appointee’s appointment journey from start to end.
· Coordinate onboarding matters such as access cards, car parking privileges etc. for adjuncts.
· Maintain DFM’s database of appointees. Monitor their allocated FTEs and advise if there is a need to modify according to appointees’ teaching commitments.
· Track expiry dates of appointments and follow-up on re-appointment or cessation.
Administrative Support for finance & procurement matters:
· Ensure timely payments to part time tutors and standardized patients.
· Collate tutors’ teaching hours for Dean’s Office to compute and make PECT payments to teaching partners.
· Procure office supplies, stationeries, laptops, IT accessories, software, etc.
Other duties:
· Organize meetings for department and programmes.
· General Admin duties such as mails dispatch, filing etc.
· Onsite support for Phase II, III & V clinical examinations.
Job Requirements:
· Diploma holder with 1 - 2 years of working experience.
· Candidates without Diploma qualification may be considered if they have substantial experience.
· Experience in planning, managing, and implementing programmes in a University setting.
· Team player, meticulous with ability to work independently and proactively.
· Strong interpersonal and communication skills.
· Resourceful with a creative ability to make things happen.
· Proficient in Microsoft Office Application (Word, Excel, and PowerPoint).
· Team player and meticulous.
Working Hours:
· 8.30 am to 6pm (Mondays – Thursdays)
· 8.30 am to 5.30pm (Fridays)
If your skills & experience match the requirement, please share your updated CV in MS Word Format stating your current, expected salary details & availability at [email protected] to take it forward. We regret to inform that only shortlisted candidates will be notified.
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Manisha Sharma
RMA Consultants Pte Ltd
EA License No 93C4403
EA Regn No R187260
