Total 5 Manager human resource admin job vacancies in CAA-Changi Airport Terminal 2

Administrative Duties

Manage office supplies and equipment to maintain workplace functionality

Handle mail/courier, correspondence, and scheduling meetings

Maintain proper documentation and filing of all records

Oversee general office administrative tasks

Human Resources Responsibilities

Manage employee database and personnel files

Perform HR administrative functions including:

Recruitment

Processing work passes

Preparing appointment/confirmation letters

Leave management

Payroll management

Handle all insurance matters (e.g. work injury compensation, public liability)

Financial Management

Oversee financial operations with Finance Manager

Prepare and submit financial reports

Provide financial strategies and advice on investment activities

Ensure timely financial audits and handle audit compliance

Manage budgets and cash flow

Additional Responsibilities

Liaise with external vendors regarding accounts matters

Prepare and submit government survey returns and other required reports

Ensure compliance with labor laws and regulations

Communicate effectively with managers and employees across the organization

This role requires a combination of strong analytical skills, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate would likely need at least 4-5 years of experience in HR and administrative functions, along with a diploma or degree in a relevant field such as Business Administration, HR Management, or Finance

We are seeking a highly organized and detail-oriented Office Admin Manager to oversee daily administrative operations and ensure smooth office functioning. This role is crucial in supporting our logistics operations and maintaining an efficient work environment.

Key Responsibilities:

• Manage daily office operations, including administrative processes and procedures.
• Coordinate with internal departments to ensure smooth workflow and communication.
• Supervise and mentor administrative staff.
• Handle office budgeting, procurement, and resource management.
• Maintain accurate records and manage documentation for compliance and reporting.
• Liaise with vendors, clients, and external stakeholders.
• Assist in HR functions such as onboarding, training coordination, and staff welfare.
• Oversee scheduling, meeting coordination, and general office upkeep.

Requirements:

• Minimum of 5 years of experience in office administration, preferably in the logistics or transportation sector.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office and office management software.
• Good communication and interpersonal skills.
• Ability to work independently and problem-solve effectively.
• Knowledge of logistics operations is advantageous.

We are seeking a highly organized and detail-oriented Office Admin Manager to oversee daily administrative operations and ensure smooth office functioning. This role is crucial in supporting our logistics operations and maintaining an efficient work environment.

Key Responsibilities:

• Manage daily office operations, including administrative processes and procedures.
• Coordinate with internal departments to ensure smooth workflow and communication.
• Supervise and mentor administrative staff.
• Handle office budgeting, procurement, and resource management.
• Maintain accurate records and manage documentation for compliance and reporting.
• Liaise with vendors, clients, and external stakeholders.
• Assist in HR functions such as onboarding, training coordination, and staff welfare.
• Oversee scheduling, meeting coordination, and general office upkeep.

Requirements:

• Minimum of 5 years of experience in office administration, preferably in the logistics or transportation sector.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office and office management software.
• Good communication and interpersonal skills.
• Ability to work independently and problem-solve effectively.
• Knowledge of logistics operations is advantageous.

Finance

• Manage full set of accounts, AP/AR, P/L Statement and B/S for company and subsidiary

• Prepare monthly and annual financial reports

• Quarterly GST reporting to IRAS

• Handle intercompany reconciliation of transactions and loan balances

• Develop and implement plans for budgeting, forecasting and reporting processes

• Optimise cash flows, process payroll & employee claims, perform vendor payments.

• Ensure timely financial audit, handle audit compliance, liaise with auditors, company AGM, secretarial

compliance and engage tax auditors for tax filing.

• Liaise with bankers and finance companies for financing matters

• Manage grant claims

• Other ad-hoc duties and projects as assigned

HR & Admin

• Oversee day-to-day office operations to ensure a productive work environment

• Update HR manual and review company policies on a periodic basis

• Prepare monthly Staff payroll, CPF and related matters

• Liaise with MOM on employment matters for foreign employees

• Assist department heads/managers on recruitment matters

• Preparation of employees’ appointment, confirmation, promotion and termination letters

• Manage staff training matters and liaise with training providers

• Supervision of building matters and liaise with JTC and contractors

• Liaise with contractors on repairs and maintenance

Requirements

1. Professional qualification with minimum of 10 years of relevant experience in Accounting and

Administrative management roles.

2. Possess strong knowledge in accounting principles and standard, audit and taxation matters.

3. Experience in financial planning and forecasting.

4. Proficient in accounting software (SAGE ACCPAC preferred) and Microsoft Office suite .

5. Good communicator, team player, meticulous, and independent.

6. Lead and manage the finance team.

7. Work closely with management and department heads on contract management and financing matters.

8. Singaporean/PR Only.

Candidates are encouraged to apply this position with the following information in the resume to [email protected]:

1. Work experiences and job responsibilities

2. Current and Expected salary

3. Reason for leaving

4. Date of availability

• HR administration tasks such as preparing employment contracts, letters and other documentation.
• Manage onboarding and offboarding processes.
• Handle Ministry of Manpower (MOM) matters, such as work permit, work pass applications, renewal, cancellations and any other MOM related issues.
• Manage airport pass applications and renewals.
• Coordinate and arrange airport airside courses for staff.
• Manage staff engagement and relations.
• Monitor staff performance and welfare.
• Manage and resolve staff disciplinary issues/any internal staff disputes.
• Develop job descriptions, identify qualifications and devise recruitment strategies.
• Engage in recruitment activities, including screening candidates, coordinating and arranging interviews.
• Partake in walk in intervews/recruitment events when required.
• Partake in Government surveys.
• Prepare HR reports/documents when required.
• Assist in monthly attendance and payroll processing.
• Manage client complaints and relations (via email/F2f meetings or Whatsapp).
• Work closely with Operations team, on staffing and manpower issues.
• Undertake any other administrative/ad-hoc duties as assigned.
• Minimum Diploma in Human Resource.
• At least 2 years of working experience in HR management.
• Well versed with the Employment Act and MOM policies.
• Proficiency in Microsoft Office applications.
• Strong attention to details and high degree of accuracy.
• Able to work under pressure/very fast paced environment.
• Strong command of English and good writing skills.
• Excellent communication skills and interpersonal skills.
• Ability to build strong relationships with existing staff and potential candidates.
• Organisational and time management skills, with the ability to manage multiple priorities.
• Fast learner.