Total 4,906 Senior Executive human resource assistant job vacancies in Singapore

Position Title: Retail Executive (Golf Equipment & Apparel)

Location: Orchard , Jurong

Working Days: 6 Days (44 Hours)

Salary: $2,000 - $3,000 (Depends on Experience)

Job Responsibilities:

• Familiarise with Company’s golf club and other accessories and its related product
• Provide advice on usage of golf club and perform demonstration to customers
• Maintain retail outlet or showroom’s cleanliness and ensure products are well displayed
• Perform stock take and retail outlet’s administration as and when needed
• Maximise sales for retail outlet
• Perform other duties as and when being assigned

Job Requirements:

• Able to work on shifts (Inc. weekends and public holidays.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are representing our client in the commodities trading space in hiring for a Trade Operations/Execution Executive.

Job Responsibilities

• Oversee import/export order processes, including letters of credit, shipping schedules, and import documents.
• Coordinate with freight, customs, insurance, and warehousing departments.
• Maintain business records, compile ledgers, and ensure communication with clients and internal teams.
• Manage order tracking, address delivery issues, and ensure timely deliveries.

Job Requirements

• Proficiency in spoken mandarin to liaise with mandarin speaking counterparts.
• Bachelor's degree in any field.
• Experience in domestic and international trade, with knowledge of trade processes and independent task handling.
• Experience with documentation for commodities like coal, chemicals, timber, oil products, metals, and agricultural products.
• Outgoing, clear-thinking, strong communicator with good stress management.
• Detail-oriented, responsible, and problem-solving.
• Strong communication, coordination, and teamwork skills.

Interested candidates please apply here.

EA Personnel (Koh Pei Wen)

EA Reg: R23115205

APBA TG Human Resources Pte Ltd

EA License: 14C7275

Job Responsibilities:

Compensation and Benefits

· Process time attendance listing submitted by respective Supervisors/HODs

· Verify overtime schedule

· Process petty cash claims of staff in accordance with entitlement

· Check data entry of staff leave entitlement through HRIS

Recruitment and Onboarding

· Assist in the recruitment of contract, temporary and junior staff

· Manage for card access system and issuance of staff access card to new joins

Staff Engagement

· Participate in planning and executing of staff engagement programmes, company events and other ad-hoc matters

General Administration

· Verification for access card rights & annual access cards rights review

· Monitor inventory of staff uniforms and issue in accordance with policy

· Manage staff lockers

Handle office administration including stationary

Job Requirements:

· Diploma in Business Administration or relevant fields

· Analytical and meticulous

· Good communication and interpersonal skills

· Proficient in Chinese and English is an added advantage

· Able to work with staff from all levels

DUTIES AND RESPONSIBILITIES

Market the programme to SMEs, institutions of higher learning, students and external partners through telemarketing and events including career fairs, talks, field trips, etc.

Handle inquiries on programme from external parties

Evaluate applications based on the programme criteria

Conduct interviews, shortlist candidates and facilitate matching between applicants and participating companies

Follow-up and monitor the status of applicants, study award matches and grant funding through working closely with participating companies

Provide day-to-day administrative support which includes collation of information, processing applications, maintenance of applicants’ database and records, generating reports, preparation of documents and filling, etc.

Other ad-hoc duties assigned

REQUIREMENTS

Preferably a Diploma holder with at least 1-2 years of working experience. (Fresh Graduates may apply)

An extrovert and vibrant personality would be an value - add

Posses strong planning and organizing skill

A good team player and results-oriented

Proficient in MS Office Applications: Word, Excel and Powerpoint

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• Must be a Singaporean Citizen;
• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Job Description

Account

• Responsible for AP duties

• Collect the needed business records used for banking processes.

• Do month-end closing activities.

• Enter accurate data into the accounting system on time.

• Get reports from the accounting system for use.

• Keep accurate financial records and statements.

• Record and process all business transactions.

• Record transactions and events about inventory, accruals, prepayments, capital structure and finance costs.

• Record transactions and events about sales, purchases, receivables, payables and cash.

• Use the appropriate information technology (IT) systems and tools for data analysis.

• Prepare reports for management when required

• Inventory management and recording into account system

Human Resources

• Work pass application

• Employe visa Application

• Leave and attendance record

• Other administration duty

• Statutory compliance

Job Requirement:

• Accounting related qualification required

• Good working knowledge of ERP system is an advantage

• Well-versed in MS Office, especially MS Excel, PowerPoint and Word

• A self-starter who is able to plan, organise and take initiative to meet job objectives and deadlines independently

• Can-do attitude, driven and passionate about work

• Strong verbal and written communication skills

• Proven experience in accounting and statutory compliance role was handled is an advantage

Other:

-Work hours: 9am to 6pm (Mon - Fri)
-With AWS

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START YOUR REWARDING CAREER WITH US NOW!

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Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: [email protected]

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Leroy Lok

EA Personnel Reg No.: R2090115

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to MANFIELD in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within MANFIELD and/ or with the client(s) of MANFIELD. If you wish to withdraw your consent, please notify us. Kindly visit our company website for more information on the Privacy Policy.

Our client is a Security Service MNC. Due to their current expansion plan, they are looking for a Human Resource Executive to join their team, in hopes of developing the current high performing team. They are located in the East.

Job Responsibilities:

• Handle front desk inquiries from phone calls and visitors.
• Oversee the supply and organization of office stationery and equipment.
• Manage applications, renewals, and cancellations of work passes.
• Handle applications and renewals of security licenses.
• Prepare HR documents such as employment certificates and confirmation letters.
• Perform HR and recruitment tasks, including onboarding and offboarding
• Coordinate interviews, onboarding/offboarding processes, career fairs, etc.
• Any other HR duties as assigned.

Requirements:

• Min Diploma or Degree in Business Adminstration / HR or other relevant equivalent field of study.
• Min 2 years relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

The Executive, Human Resources is responsible to handle the full spectrum of Human Resources functions. Duties and responsibilities include but are not limited to:

Job Description

• Lead end-to-end recruitment processes, from job profiling and candidate sourcing to interviewing and onboarding arrangement.
• Work in consultation with Manager to prepare, track and review new and existing employment contracts.
• Organise staff induction for new appointments.
• Coordinate and arrange internal training sessions or workshops for employees, involving collaboration with training vendors for proposals, handling logistics, and tracking staff participation.
• Prepare all HR related documentation and correspondences.
• Manage and oversee the administration of the Leave system.
• Assist to monitor and track staff salary increments, prepare salary letters, liaise with outsourced payroll company on monthly payroll information.
• Assist to check and verify information for income tax filing. Provide instructions and advice to staff for filing of tax.
• Assist to develop HR policies, standard operating procedures, and guidelines.
• Undertake project works related and relevant to position, from initiation to implementation.
• Assist in organising Company event.

Requirements

• Diploma/Degree in HR or any other related disciplines.
• At least 2 years working experience in Human Resources functions in education industry is a definite advantage.
• Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.
• Ability to work both independently and collaboratively using initiative and problem-solving skills as well as high attention to detail to complete tasks and assigned projects.
• Meticulous, well organised, and conscientious.

(Only shortlisted candidates will be notified)

• Manage the full spectrum of HR function including but not limited to, recruitment, payroll, on-and off boarding, training and development, performance management, employee benefits and grievances / disciplinary matters
• Monitor payroll deadlines and ensure timely delivery
• Process payroll and submit for clients approvals.
• Prepare local taxation and other required reporting or payments to local authorities (i.e. CPF contribution, IRAS submissions and other Government Paid Claims.)
• Manage employee medical insurance renewals and enrolment / de-enrolment
• Manage end to end process for all work pass applications and renewal
• Ensure compliance with applicable human resource related legal and regulatory requirement
• Provide monthly HR reporting to Clients
• Assist in all other ad-hoc duties.

Job Requirements:

• Diploma holder in Business, HR, Finance, Accounting or related disciplines.
• Fresh graduate are welcome.
• Preferably 1 year experience in HR or payroll outsourcing companies
• Good command of English
• Team player, analytical and meticulous

Job Title: Administrative Assistant & HR Executive

Job Summary:

The Administrative Assistant & HR Executive is responsible for providing administrative support to the HR department and managing day-to-day office operations. This role involves assisting with recruitment, employee relations, performance management, and compliance with HR policies and procedures. Additionally, the position ensures the smooth running of the office by managing administrative tasks, maintaining office supplies, and coordinating office activities.

Key Responsibilities:

Administrative Duties:

Office Management:

• Maintain office supplies inventory and place orders as necessary.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Coordinate maintenance of office equipment and facilities.

Scheduling and Coordination:

• Schedule meetings, appointments, and travel arrangements.
• Organize company events, meetings, and conferences.

Document Management:

• Prepare, manage, and file company documents and records.
• Draft and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.

Human Resources Duties:

Recruitment and Onboarding:

• Assist in posting job openings, screening resumes, and scheduling interviews.
• Conduct initial candidate screenings and coordinate interview logistics.
• Assist in the onboarding process, including orientation and training for new hires.

Employee Relations:

• Serve as a point of contact for employee inquiries and HR-related issues.
• Support HR in addressing employee concerns and resolving conflicts.
• Assist in organizing employee engagement activities and events.

HR Administration:

• Maintain and update employee records and HR databases.
• Ensure compliance with HR policies, procedures, and legal requirements.
• Assist in the implementation and administration of HR programs and initiatives.

Performance Management:

• Assist in coordinating performance review processes.
• Help track employee performance and development plans.
• Support HR in addressing performance issues and implementing improvement plans.

Qualifications:

Education: Degree or Diploma in Human Resources, Business Administration, or a related field.

Experience:

• 2+ years of experience in an administrative or HR role.
• Experience in office management is preferred.

Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR software and databases is a plus.
• High level of discretion and confidentiality.
• Strong interpersonal skills and a customer service-oriented mindset.

Key Competencies:

• Attention to Detail: Ensures accuracy and thoroughness in work.
• Problem-Solving: Identifies and resolves issues in a timely manner.
• Adaptability: Adapts to changes in the work environment and manages competing demands.
• Teamwork: Works collaboratively with colleagues and fosters a positive team environment.
• Time Management: Prioritizes tasks effectively to meet deadlines.

Job Descriptions:

· Require languages - This role is expected to communicate & write in English / Chinese are essentials

· Prepare quotation, job sheet, invoice & checklist for customer and respond in Chinese

· Answering incoming calls

· Provide administrative support to Project Team

· Handling and manage of email

· To monitor and follow up project-related submission

· To consolidate service reports/checklists and keep proper records

· Ensure proper documents of all records

· Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· Minimum 2 years of related working experience

Job Description

Responsibilities:

You will maintain a continuous improvement mindset to seek out opportunities for enhancements to quality, productivity and/or patient safety care.

• Assist in prescription processing/supplying of medicines to outpatients, inpatient and other departments, e.g.: Laboratory, Radiology and wards
• Compound lotions and antiseptic solutions as directed
• Pack oral and topical medications
• Collect prescription charges for outpatients
• Assist Pharmacist and Pharmacy Technician in store management
• Assist in compiling statistics for reports and survey
• Involve in Quality Improvement or Patient Safety Project

Requirements:

• Minimum GCE ‘N’ / 'O' / 'A' Level credits in English and Mathematics / NITEC or Higher NITEC / ITE Skills Cert in Healthcare (Outpatient) (Traineeship) / WSQ Higher Certificate in Healthcare Support (Pharmacy Support) or equivalent / Diploma in any discipline.
• Preferably with experience in clinic or hospital setting.
• Team player with good interpersonal and communication skills.
• Computer literate with knowledge of Microsoft Excel and Word.

We regret to inform that only shortlisted candidates will be notified.

Working Hours: Monday – Friday (9am – 6pm)
Location: Tampines
Salary: $4,000 - $5,600

This role will be working with youths and their families in a residential setting.
List of responsibilities include, but are not limited to:

• Individualised case management, including conducting case conceptualisation, setting goals and interventions plans, conducting monthly individual and family sessions, and review of progress towards goals.
• Work closely with the Probation Officers (POs) and Child protection officers (CPOs) for co-case management, and also other stakeholders including families, school and employers. Develop partnership with stakeholders, including existing and prospective employers, schools and CSO agencies, pro-social communities for reintegration efforts, and community partners.
• Conduct therapeutic group work for clients (may include evening timings 7-9pm)
• Prepare for, attend, and present cases at Internal and External Case Reviews to update on intervention progress.
• Casework documentation and reports according to licensing requirements
• Work together with Hostel Operations & Development Department, and provide essential information for Operation (Administration) to schedule for daily movement
• Support in other ad-hoc duties assigned as needed

Requirements:

• Degree in Social Work or equivalent with 5 years of experience in social service sector or similar setting
• Having a Masters in Counselling and/or specialized certification in a therapy is advantageous
• Prior experience in providing case and clinical supervision to social/case workers
• Possess good knowledge and experiences with social work interventions, social policies and community engagement
• Experienced in leading team, to monitor and oversee staff competency and training.

Whatsapp: +65 80135651(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C727

Duties and responsibilities of the job
(1) Accounts Receivable
• To prepare tax invoices, debit notes, credit notes
• To code, input and update all records into the relevant system.
• To prepare refunds to customers and dealers.

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Duties and responsibilities

• Handle general accounting (AR)
• Prepare remittances,GIRO, cheques, and journals for all payments
• Recording and posting transactions, inter-company charging in appropriate journals
• Reconcile statement of account for suppliers

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Job Description

• Support the team in Total Performance Management and Promotion Exercise
• Provide support in compensation and benefits activities
• Assist in compensation and benefit surveys
• Assist in other day-to-day operations
• Participate in HR projects and tasks as required

Requirements:

• Bachelor degree from a recognised university
• 1-2 years’ working experience in HR related field
• Proficient in MS Office with advanced skills in MS Excel

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Description

• Conduct community outreach and relevant need assessments to the elderly at a designated service boundary.
• Conduct care befriending services to frail and vulnerable elderly at their homes.
• Provide referral to help services for the elderly in needs.
• Recruit volunteer befrienders to assist with the outreach and befriending services.
• Train volunteer befrienders to provide monitoring and appropriate referral to support services.
• Perform administrative and reporting duties such as visitation notes, records and other necessary data and statistics required by the authorities.
• Perform other duties as assigned by the reporting officer.

Job Requirements

• Minimum Nitec, Diploma Holder & above in Healthcare related or any field of study.
• Min. 1 to 2 years of related experience in Seniors befriending service or relevant Elderly community outreach support experience

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Our client is an US MNC, one of the largest players in the life-science sector. Due to business needs, they are now recruiting for Senior Lab Assistant to be part of their team for ongoing transformation projects.

This is a 1 Year contract (Convertible) role. They are located at Buona Vista – Walking distance from the MRT station.

5 days work week - Monday to Friday (8.30 am to 5.30pm)

Responsibilities:

• Coordinate work assignments and ensure timely equipment calibration.
• Mentor and train staff using standardized programs.
• Ensure adherence to organizational standards for customer work and team performance.
• Perfume compounding and material selection according to formulation requirements.
• Preparing for odor evaluations to maintain fragrance quality.

Requirements:

• Diploma in Applied Chemistry, Perfumery and Cosmetic Sciences, or Chemical Engineering.
• Preferably 1-2 years of experience in a chemistry laboratory environment.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Attention to: Alethea

EA License No: 19C9682
Reg No: R21101676
Ng Zhi Qing Alethea

Responsibilities:

• To handle all Work Permit related matters i.e. application/renewal/cancellation of Work Permit and etc.
• Workers’ Payroll Administration
• To handle workers’ matters i.e. training arrangement/renewal for AWSH (previously known as CSOC) and Microlearning, Coretrade, forklift and etc., prepare employment contracts, submission of levy waiver, insurance renewals for PCP, FWMI and WICA, warning letters, arranging medical appointments (including transportation) for workers etc
• To manage job posting advertisement, reviewing and shortlisting of candidates/resumes
• To handle submission of claims for Government-Paid Leaves
• Submission of Income Tax IR8A and Tax Clearance (i.e. IR21)
• Update and maintain P-Files for employees and workers

Requirement:

• Minimum Diploma in Human Resources or related disciplines and above
• At least two (2) years' working experience handling full spectrum of HR function in construction industry - Prior HR experience in construction industry is preferred
• Proficient in and able to use Microsoft Office Applications effectively such as: MS Word and Excel
• Knowledge of InfoTech is an added advantage
• Good knowledge of the Singapore Employment Act and MOM regulations
• Proficient in both spoken and written English and Mandarin
• Singapore Citizen / Permanent Resident preferred

Ad-Hoc Schedule:

• This position requires flexibility during off hours to support in arranging travel/flight tickets and logistics or any medical arrangements for workers on an ad-hoc basis when emergencies arises
• This role is crucial in ensuring smooth travel and logistics arrangements as well as well-being for our site workers

Working hours: Mon - Fri, office hours

Job Description:

• Assist in AR transactions including billing & receipt
• Follow-up on outstanding bills
• Prepare journals, adjustment and audit schedules
• Process interco and related transactions
• Backup for clinic cash collection
• Any other task assigned

Requirements:

• Min GCE N/O Level with experience
• Min Diploma in Accountacy
• Able to start on short notice
• Able to commit to full 6 months

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Working hours: Mon - Fri, Office hours

• Handle day-to-day financial matters, month-end and year-end accounts closing (such as assessing the adequacy of accruals/provisions), and preparation of the monthly and year-end audit schedules and financial reporting packages
• Liaise with various departments in the collection of information and documents
• Process internal charge and reclassification requests
• Process miscellaneous receipts and follow up on unaccounted sums
• Identify and perform clearing for offsetting transactions for balance sheet accounts
• Prepare bank reconciliation and resolve reconciling items
• Investigate and resolve user’s queries
• Prepare GST and other statistical submissions
• Assist on corporate tax, internal and external audit matters
• Work with Grants and Intercompany GL teams to resolve issues
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements:

• Min Diploma in Accountacy
• Able to start on short notice
• Able to commit to full 3 months

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

We are representing our client in the energy trading industry to hire for a Contracts Executive.

Responsibilities:

• Draft and manage sales and purchase contracts for chartering agreements, and letters of credit etc.
• Review and update existing contracts, including upstream agreements and other related documents.
• Collaborate with internal and external partners to evaluate and negotiate contract terms.
• Identify and analyze potential risks in contract terms.
• Stay current with legislative changes and coordinate with the legal department as needed.
• Ensure compliance with contract deadlines and conditions.
• Work with trading and operations teams to ensure smooth operations and prevent supply disruptions.
• Handle other ad hoc tasks as needed.

Requirements:

• Bachelor's degree in Maritime Studies, Maritime Law, or a related field.
• 2-3 years of experience as a contract administrator or similar role.
• Knowledge of legal requirements for contracts.

Interested candidates please apply here.

EA Personnel (Koh Pei Wen)

EA Reg: R23115205

APBA TG Human Resources Pte Ltd

EA License: 14C7275

Working hours : 8.30am-6pm, 5 days per week

Duties and responsibilities:

• Claim preparation: Involves reviewing project contracts, identifying eligible claims, and preparing comprehensive claim documentation for submission.

• Claim negotiation: Involves engaging in discussions and negotiations with clients, subcontractors, suppliers, or other relevant parties to resolve claim disputes and reach a mutually agreed settlement.

• Claim settlement: Involves finalizing claim settlements, ensuring proper documentation, and tracking the payment process to ensure timely receipt of claim amounts.

• All other duties and tasks assigned.

Requirement:

• At least 2 years of relevant experience with Diploma in Civil Engineering or related Engineering Discipline.

• AutoCAD drafting knowledge is an advantage

• Proficiency in Microsoft Office

• Good communication skills

• Able to work in a team as well as independently

• Salary will commensurate with experience.

（Have working experience in construction sector)

Onboarding on September 2024

We are looking for HR Admin Officers who can help contribute to the smoothness of the daily HR operations, maintain accurate records, and supports the HR department in various administrative tasks. If you feel you are the right person for this role do send your resume to us!

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants for personnel.
• Other ad-hoc duties assigned by management.

Skills & experience needed:

• Singapore Citizen/Permanent Resident
• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience
• Strong service excellence mindset

Other Information:

• Location: Bukit Gombak, Hillview & Depot Road (Might have to rotate between 3 different locations)
• Salary: $2,200 - $2,800
• Performance Bonus
• 14 Days Annual Leave
• Duration: 5 Years (renewable)
• Working hrs: Monday to Friday: 8.30am to 6.00pm (Hours might be staggered subjected to team lead)

The Executive Assistant / Senior Executive Assistant will be required to facilitate settlement of medical bills through the use of patients’ MediSave, MediShield and insurance (i.e.MediClaim), and application for MediFund assistance for needy Singapore Citizens.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

MediSave and MediClaim

1. Generate daily listing of patient claims from the SAP system, sort Medisave Claims Authorisation Forms (MCAF) and counter-check that forms are signed and correctly updated in system.

2. Generate and check claims for patients under the Civil Service’s Medical Claims Proration System (MCPS). Check monthly rejection report from Ministry of Defence, verify the cases for rejection and follow up with patients for payment.

3. Manual submit claims via CPF Board portal/website and manually update bills in SAP on approval by CPF Board.

4. Post entries in SAP to clear patient bills based on approved manual claims.

5. Monitor provisional bills for claim status update with the CPF Board.

6. Verify error messages and follow up on rejected claims for re-submission.

7. Log system errors (e.g. submission failure) with IT Helpdesk and follow up for closure.

8. Inform and advise frontline operations team to resolve claim errors and follow through on error rectification and problem resolution.

9. Verify reasons for rejection of claims (by CPF Board) and cancel bills for amendment.

10. Check, verify and mail final outpatient bills and statement of accounts to patients after successful approval (by CPF Board) of Medisave/Medishield claims.

11. Maintain and archive statutory documents (e.g. MCAF) for submission to the ministry or claims audit.

12. Liaise with patients for refund of excess payment, where necessary.

13. Closely monitor for closure of re-submitted claims or refund requests.

14. Prepare month-end reports on aging unbilled receivables and highlight issues to Executive and Manager for advice and resolution.

15. Participate in user testing to ensure system changes/enhancements are implemented properly and working well.

MediFund

1. Generate patient bills for Medical Social Services (MSS) to assist in assessment of applications for assistance under MediFund (MF), Medication Assistance Fund (MAF) or other schemes.

2. Work with MSS to prepare for MF Committee meetings.

3. Work with personal assistant of CFO on schedule for MF

4. Maintain list of fees/charges/medication eligible for MF assistance.

5. Post and clear patient bills approved for remission or funding assistance.

6. Prepare data and statistic reports required by Ministry of Health.

7. Handle queries relating to claims and MediFund.

(B) GENERAL

Manage audit queries.