Total 889 human resource executive job vacancies in D27 Yishun, Sembawang

Job Responsibilities:

• Work pass administration such as work pass applications, renewal, cancellation and issuance
• Ensure accuracy and maintenance of EasyTime system data, including employee records and operation staff working schedule.
• Manage E-leave & E-attendance
• Address employee inquiries regarding leave and provide necessary assistance
• Assist with onboarding of new operation staff including issuance of Lockers, uniforms and to manage the uniform inventory record.
• Prepare new hires’ employment contracts, KET & other onboarding documents.
• Update and maintain employee files and records.
• Other ad-hoc tasks as assigned.

Job Requirements:

• Min GCE 'N" or 'O' Level & with 1 year's experience
• Knowledge of MOM guidelines and Employment regulations
• Good communication and interpersonal skills
• A reliable, good and supportive team member who works independently
• Familiar with Microsoft Outlook, Word and Excel
• Self motivated with good organisation and time management skills

Human Resource & Administrative Assistant

Firefly Photography is a vibrant studio that has been capturing glowing moments for over 12 years. As a National Day Parade Principal Partner and with over 2,900 glowing Google reviews, we’re all about delivering stellar service and unforgettable experiences.

We’re seeking an HR & Administrative Assistant to support our HR processes and daily administrative tasks. In this role, you’ll play a vital part in keeping our small yet dynamic team organized and efficient. The nature of our business also involves collaborating with external stakeholders and contractors, so maintaining good rapport and clear communication is key. This position is perfect for someone who enjoys variety, values teamwork, and thrives in a supportive, people-focused environment.

Key Responsibilities Human Resources Support:

• Assist the Director in managing recruitment processes, from posting job openings to arranging interviews and onboarding new hires.
• Maintain employee and contractor records, including contracts, leave, and attendance.
• Support the Director in processing freelancer payroll and managing payments, ensuring accuracy and timeliness.
• Handle routine HR administrative tasks such as leave management and responding to staff HR-related queries.
• Assist in fostering a positive workplace culture by supporting employee engagement initiatives.
• Help with tracking and monitoring performance management processes.

Administrative Support:

• Respond to phone calls, WhatsApp inquiries, and client emails, assisting with bookings and general queries.
• Maintain and update internal systems, ensuring accurate and organized records.
• Provide administrative assistance to the team as needed, including scheduling and task management.

Operational Coordination:

• Support project managers by coordinating with photographers, videographers, and external contractors for assignments.
• Assist with administrative, and logistical arrangements and support to the project leads.

What We’re Looking For

• Polytechnic Diploma or equivalent.
• At least 1 year of relevant HR, customer service and/or administrative experience preferred.
• Basic understanding of HR & payroll processes; experience withsupplier or contractor management is a bonus.
• Excellent communication skills in English (additional local languagesare a bonus).
• Proficiency in Microsoft Office or Google Workspace tools.
• A proactive, empathetic, and detail-oriented team player who thrives ina collaborative environment.
• Believe in company values.

Working Hours

• 5-day work week (Monday to Friday, 9:30 AM to 6:30 PM).
• Initially, your presence at our vibrant office is crucial. Given the nature of the role, constant coordination with our operational maestros is essential. But fret not! We value flexibility and well-being. As we evolve, potential work-from-home arrangements might be on the horizon, given the right circumstances.

Why Join Us?

• Supportive Role: Play an integral role in supporting HR and operations, without the pressure of managing these functions without guidance, mentorship and support.
• Collaborative Environment: Work closely with directors, project managers, and a talented team in a dynamic and creative industry.
• Growth Opportunities: Gain hands-on experience in HR and operations while learning and growing with the team.
• Positive Culture: We value gratitude, learning, optimism, and wholeheartedness in everything we do.

Benefits

• $2,000 - $2,800/month with CPF contributions.
• Training and development opportunities.
• Access to certified coach, trainer and mentorship.
• Union membership benefits are included.

Key Responsibilities:

• Maintain and update employee records and HR databases.
• Support the development and implementation of HR policies and procedures.
• Manage payroll processing and attendance tracking.
• Coordinate training sessions, workshops, and employee development programs.
• Handle employee inquiries regarding HR policies, benefits, and general HR-related matters.
• Ensure compliance with labor laws and company policies.
• Collaborate with departments to enhance employee engagement and morale.
• Assist with MOM related survey
• Participate in continuous improvement on HR work processes and create SOPs and documentations
• Support any ad-hoc HR projects as required.

Job Requirements

• Minimum 4 years of relevant human resource experience
• Good interpersonal and communication skills
• Detailed with strong sense of confidentiality
• Pro-active, resourceful and meticulous
• Positive and able to multi-task and work in a fast pace environment
• People oriented, team player and willingness to learn
• Good in MS Office applications particularly MS Words and Excel
• HR experiences in construction industry will be an advantage

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Maintain record and arrange for training for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

Sales Executive with Social Media Marketing Expertise

We are looking for a passionate and results-driven Sales Executive with a strong understanding of social media marketing to join our team. The ideal candidate will have a proven track record in sales and experience leveraging social media platforms to drive engagement and sales.

Sales Executive Responsibilities:

• Setting sales goals, developing effective sales strategies, and aligning them with the company's overall objectives.
• Researching potential customers, identifying leads, and nurturing them through the sales funnel.
• Contacting potential and existing customers through phone calls, emails, in-person meetings, and social media outreach.
• Creating and delivering compelling presentations, proposals, and quotes tailored to customer needs.
• Managing customer inquiries, addressing concerns, and resolving complaints promptly and professionally.
• Utilizing specific software tools to streamline the sales process and generate actionable insights.
• Maintaining and updating the CRM database with accurate customer information.
• Driving social media campaigns to engage prospective clients, promote products, and support overall sales initiatives.
• Analyzing market trends and competitors to identify new sales opportunities.
• Collaborating with the marketing team to align sales efforts with promotional activities.
• Participating in regular sales meetings and contributing to strategy discussions.

Sales Executive Requirements:

• Education: Minimum high school diploma/GED; a Bachelor’s degree in Business, Marketing, or a related field is preferred.
• Experience: At least 1-3 years of proven sales experience, preferably with exposure to social media marketing.
• Technical Proficiency:Strong proficiency in CRM software (e.g., Salesforce, HubSpot) and sales tools.
  Familiarity with social media platforms like Facebook, Instagram, LinkedIn, and their advertising tools.
  Proficiency in Microsoft Office Suite and marketing analytics tools.
  
• Skills:Excellent customer service and sales abilities.
  Strong verbal and written communication skills, including experience creating persuasive marketing content.
  Skilled in social media engagement, campaign execution, and performance analysis.
  Excellent negotiation, problem-solving, and relationship-building abilities.
  Ability to multitask, prioritize tasks effectively, and work in a fast-paced environment.
  
• Personal Attributes:Self-motivated and target-driven with a growth mindset.
  Creative thinker with a keen interest in leveraging social media for sales growth.
  Team player with a collaborative attitude and strong interpersonal skills.
  
• Bonus Skills:Knowledge of SEO, content marketing, and email marketing strategies.
  Familiarity with graphic design tools (e.g., Canva, Adobe Spark) for creating simple social media visuals.
  

Why Join Us?

• Competitive salary with performance-based incentives.
• Opportunities for professional growth and skill development.
• A dynamic and supportive team environment.
• Exposure to cutting-edge sales and marketing strategies.
• Basic Salary + Quota Achievement Bonus + Top Achievement Bonus

Roles & Responsibilities

• Manage and maintain full set of accounts, with monthly and annual reports.
• Process accounts payable, account receivable and general ledger transactions, including entering invoices, preparing payments and reconciling bank statements.
• Knowledge in GST returns filling, process staff salaries, CPF & reimbursements. Prepare GST tax returns, ensuring compliance with payment, reporting and other tax requirements.
• Managing incoming invoices and ensuring timely payments to vendors and suppliers. Tracking customer payments, following up on overdue accounts, and issuing reminders.
• Maintain accurate and up-to-date filing systems for financial documents.
• Process payroll transactions in the organisation's accounting system.
• Assist in the monthly financial closing and reporting, quarterly group reporting and year-end audit.
• Participate in internal and external financial audits. Ensure adherence to financial policies and procedures. Implement and review financial controls to mitigate risks.
• Perform other accounting, administrative and operational duties assigned.
• 
  Skills and Qualifications
• Degree/Diploma in Accountancy or an equivalent professional qualification
• Professional accreditation and prior audit experience / accounting experience will be considered favourably
• Minimum 2 years financial related experience
• Proficiency in financial software and advanced MS Excel skills
• Self-motivated and independent problem solver who is proactive with a strong sense of ownership
• Accustomed to multitasking, prioritising and meeting deadlines
• Meticulous with keen attention to detail

• Manage Daily Accounting functions like Accounts Payable (AP), Accounts Receivable (AR), reconciliation and Fixed Assets Management
• Follow up and process payment for supplier invoices
• Prepare general accounting reports/cash flow
• Ensure all expenses are entered in accounting system on a timely manner
• Assist in month-end closing
• Prepare and compile accurate accounts reports
• Assist to calculation of vehicle expenses report
• Other ad-hoc tasks as assigned

1. Design and implement systems for management improvement
2. Organised and have extensive knowledge of leadership optimisation
3. Improving company compliance to policies
4. Designing goals and strategies for reaching them
5. Determining department operations and sizes
6. Planning client retention strategies for company us

If you are a resourceful, proactive, responsible and client-centric professional, we’re inviting you to join us as a Programme Executive in CampusImpact!

The Programme Executive conducts programmes to suit the needs of service users in CampusImpact and coordinates these programmes. He/She identifies areas of improvements in these programmes, implements quality control and compliance measures and develops information materials for distribution to clients and volunteers. The Programme Executive plans the volunteer manpower roster for each programme and guides volunteers in executing programme activities. He/She coordinates with other organisations to execute programmes, manages communications and feedback from stakeholders and conducts outreach activities to other organisations and the community.

Specific Responsibilities:

1. Conduct programmes based on client needs and facilitate sessions to provide SEL lessons to impart values and lifeskills to service users aged 7 - 14 years old

2. Conduct periodic needs and outcome assessment to evaluate the effectiveness and relevance of our programmes and identify areas of improvements in programmes, and provide updates to the supervisor

3. Implement quality control and compliance procedures, particularly for the physical and psychological safety of our service users, many of whom are young children

4. Manage referrals from community partners, conduct intake sessions/family sessions and maintain daily records on progress of clients

5. Orientate new service users to the programme

6. Plan the volunteer manpower roster for programmes and guide volunteers in executing programme activities by providing briefings, debriefs, and providing support during programmes

7. Develop information materials for distribution to service users and volunteers

8. Coordinate with other organisations for execution of programmes

9. Support development of community outreach plan to other organisations and the community

10. Manage communications and feedback from stakeholders

11. Conduct outreach activities to our target service user group, other organisations and the community

12. Provide follow-up with service users via home visits if necessary

13. Assist with data collection for evaluation of the programme and compile reports on the programme's outcomes

14. Provide internal referrals to CampusImpact's counselling/Art Therapy/Play Therapy services to further support the service user

15. Manage service users' transition out of the organisation when they withdraw from the programme

16. Perform any other administrative duties or logistical support as required

Job Description & Requirements

K2 Cleaning Pte Ltd is a specialize company that providing Centralise Dishwashing Services for Foodcourt/Coffeeshop Operator and individual stallholder.

K2 Cleaning collected crockery from Foodcourt/Coffeeshop operator and stallholder back to our premises to wash.

Job Description

• Able to bring in new customers.
• Able to prepare & conduct presentation proposals and contracts to potential customers
• Need to provide weekly activity report to immediate superior.
• Able to increase company sale revenue.
• Able to build and maintain good rapport with customers.
• Able to achieve sales targets set by the company.
• Any other tasks assigned

Job Requirement:

• At least a GCE 'N' Level or equivalent
• Have at least 1 years relevant experience in sales roles
• Must have On-Trade experience specifically on premise such as Foodcourts, Restaurants, Coffeeshop, etc
• Excellent negotiation skills and good knowledge of the industry
• Must be independent yet a team player

We are looking for a creative and dynamic Digital Marketing Executive with strong skills in content creation to join our team. The ideal candidate will be responsible for developing and implementing content strategies across various digital platforms to drive brand awareness, engagement, and lead generation.

Key Responsibilities

1. Content Creation & Management:Develop high-quality, engaging, and SEO-friendly content for websites, blogs, social media, emails, and other digital channels.
   Create a variety of content formats, including articles, videos, infographics, social media posts, and ad copy.
   Manage the content calendar to ensure consistency and alignment with marketing campaigns.
   
2. Social Media Marketing:Plan, create, and schedule content across social media platforms (Facebook, Instagram, LinkedIn, TikTok, etc.).
   Monitor engagement metrics, respond to comments, and optimize social content for audience growth.
   
3. Digital Campaign Execution:Assist in planning and executing paid digital marketing campaigns (Google Ads, Facebook Ads, etc.).
   Develop creative ad copy, visuals, and content to support campaigns.
   
4. SEO & Website Optimization:Optimize content for search engines to increase organic reach and improve website ranking.
   Collaborate with the design team to ensure engaging visuals and smooth user experiences.
   
5. Analytics & Reporting:Monitor and analyze digital marketing performance (traffic, engagement, leads) using tools like Google Analytics and social media insights.
   Provide monthly performance reports and recommendations for optimization.
   
6. Collaboration:Work closely with cross-functional teams (designers, developers, sales) to align content strategies with business goals.
   Coordinate with external vendors, influencers, or agencies when needed.
   

Requirements

• Bachelor’s degree in Marketing, Communications, Digital Media, or a related field.
• 2+ years of experience in digital marketing with a strong emphasis on content creation.
• Proficiency in tools such as Canva, Adobe Creative Suite, or similar for content design.
• Experience with social media platforms and their advertising tools (Facebook, Instagram, LinkedIn, TikTok).
• Solid understanding of SEO principles and tools like Google Analytics, SEMrush, or Ahrefs.
• Excellent writing and editing skills with attention to detail.
• Ability to work independently, meet deadlines, and adapt to a fast-paced environment.
• Strong creative and analytical mindset.

Preferred Skills

• Video editing and animation experience (e.g., Adobe Premiere Pro, CapCut, Final Cut).
• Familiarity with email marketing tools like Mailchimp or HubSpot.
• Knowledge of content management systems (CMS) like WordPress.

• Manage daily storehouse operations
• Prepare proper documentation for all daily transactions
• Inspect goods and stock taking
• Ensure proper processing on all inventory movement
• Maintain and ensure database is accurate
• Monitor stock records and maintain a healthy stock level
• Report management if discrepancy is found
• Carrying of heavy load

Job Description

• Prepare Bank Reconciliations
• Payment and billing processing
• Administration of contracts database and project cost tracking
• Preparation of monthly report and ensure timely closing of accounts
• Handle full set of accounts and management reports
• Assist with Quarterly GST reporting and other IRAS submission.
• Liaise with auditors, tax agents, banks, corporate secretaries, and government authorities
• Ensure compliance with Company Policies, Processes and Procedures
• Handle other ad hoc financial and administrative tasks as assigned

Job Requirements

• Diploma in Finance/Accountancy or equivalent with at least 3 years of experience in related field.
• Proficient in MS Word, Excel & any accounting software
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Resourceful, adaptable, well-organized and meticulous with an eye for detail.

Job Description

• Prepare Bank Reconciliations
• Payment and billing processing
• Administration of contracts database and project cost tracking
• Preparation of monthly report and ensure timely closing of accounts
• Handle full set of accounts and management reports
• Assist with Quarterly GST reporting and other IRAS submission.
• Liaise with auditors, tax agents, banks, corporate secretaries, and government authorities
• Ensure compliance with Company Policies, Processes and Procedures
• Handle other ad hoc financial and administrative tasks as assigned

Job Requirements

• Diploma in Finance/Accountancy or equivalent with at least 3 years of experience in related field.
• Proficient in MS Word, Excel & any accounting software
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Resourceful,adaptable, well-organized and meticulous with an eye for detail.

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

Experience:

At least 1 year of experience in HDB and Condo renovation in Singapore.

Ability to prepare accurate estimate sheets & quotation.

Thorough knowledge of the renovation process from consultation to completion.

Be friendly , then can talk better with customers.(Can speak two languages)

5-days work per week

What We Offer:

A supportive and dynamic work environment.

Opportunities to grow your career in Singapore's thriving renovation industry.

A chance to work with a leading company dedicated to helping homeowners create their dream spaces.

How to Apply:

Interested candidates, please send your resume and a brief cover letter highlighting your relevant experience to we company email .

Who we are:

SPEEDYDECOR is a trusted leader in whole-house renovation for HDB & BTO house in Singapore.

Specializing in providing tailored solutions, we are dedicated to transforming HDB homes into personalized, functional, and aesthetically pleasing spaces.

Located at Woodlands, our company boasts a state-of-the-art factory equipped with advanced machinery and a dedicated team of professional workers. This ensures efficient production,HIGH quality, and a seamless renovation experience for our clients.

At SPEEDYDECOR, we take pride in our commitment to innovation, craftsmanship, and customer satisfaction, making us a reliable choice for homeowners seeking exceptional BTO renovation services.

If you're seeking exciting challenges and higher commission opportunities, we want you to join our team and pursue your dreams with us!

Job Specifications (Sales Executive)

• Responsible for managing a portfolio of key accounts, delivering client-focused solutions based on customers needs, connecting with key business stakeholders while maintaining long term relationships and maximizing sales opportunities within them.
• In-charge of maintaining a strong sales pipeline through effective relationship building, account management and lead generation.
• Key liaison between customers and cross-functional internal departments to ensure the timely and successful delivery of solutions according to customers’ needs.
• Function as the key lead point of contact for any and all matters specific to your portfolio of key accounts and all other relevant internal divisions.
• Perform the integral role in new business pitches and hold responsibility for the effective on-boarding of new clients.
• Responsible for the development and achievement of sales through all sales channels which include both domestics sales and international export sales.
• Focus on growing and developing existing clients, together with generating new business through identifying and growing new business opportunities.
• Write business plans for all current and new opportunity tender businesses.
• Communicate clearly the progress of monthly/quarterly initiatives to internal and external stakeholders.
• Forecast and track key account metrics.
• Perform any other duties as assigned by the Management.

Job Requirements

• Advanced Diploma in Sales/Business Management or equivalent.
• 2 – 3 years of work experience in Sales or Marketing
• Able to use Microsoft Office
• Resourceful and hands-on team player
• Meticulous, accurate, trustworthy and able to work independently.

Responsibilities:

• Handle all accounts related documentations and partial / full set of accounts
• Prepare supporting documents for payments required to be made
• Perform audit of documents and transactions and ensure everything is in order

Requirements:

• Min Diploma in Accounting / Finance or equivalent
• Min. 1-3 years of Full Set / Partial Accounts Experience

• Industry/ Organization Type: Design and Build Renovation
• Position Title: Project Executive (Construction)
• Working Location: Sembawang (Nearest MRT: Sembawang) – Requires taking a bus for a 2 stops or walk 10 mins
• Working Hours: 5.5 days (Mon-Fri: 9 am – 6.00 pm, Sat: 9 am-1 pm)
• Salary Package: Up to SGD 3000 + AWS
• Duration: Permanent

Key Responsibilities

• Coordinate and oversee project activities to ensure timely and successful completion.
• Assist in preparing cost estimates, budgets, and financial reports.
• Liaise with clients, suppliers, and subcontractors to maintain smooth operations.
• Ensure compliance with workplace safety regulations and implement safety protocols.
• Manage and maintain project documentation, including contracts, schedules, and reports.
• Identify potential safety risks and implement preventive measures.
• Participate in project meetings and provide regular updates on project progress.
• Support the preparation of quotations, bids, and tenders for new projects.
• Conduct site inspections to ensure adherence to safety standards.

Requirements

• diploma in civil/Structural Mechanical, Electrical Engineering, Architecture, Building or equivalent awarded by BCA Academy, or such other diplomas or qualifications as approved by BCA.
• 1-3 years of experience in project coordination or a similar role.
• Knowledge of workplace safety and health regulations (e.g., WSH/OHS standards).
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to multitask and work under tight deadlines.
• Certification in safety practices (e.g., Safety Orientation, Risk Assessment) is a plus.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]

Job Responsibilities:

• Install and configure computer hardware, software, systems, networks, printers and scanners.
• Monitor and maintain computer systems and network.
• Respond to services issues and requests in a timely manner.
• Provide technical support across the company.
• Set up accounts for new users.
• Repair and replace equipment as necessary.
• Test new tecnology or systems.
• Any ad-hoc duties as assigned.

Job Qualifications:

• Education Required: At least Diploma in Information Technology
• Experience Required: One (1) to two (2) years of experience in IT Support
• Competencies and Skills Required:

In depth knowledge of commonly used software, hardware and applications

Analytical and problem-solving skills to diagnose and resolve issues

Strong communication skills

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Your responsibilities will include (but will not be limited to):

• Document financial transactions by entering account information.
• Verify, allocate, post, and reconcile transactions.
• Support month-end and year-end close process
• Preparation, submission and filing of GST returns
• Preparation of Audit Schedules and liaising with external auditor during Annual Audit
• Communicate with Manager and/or Director on work status and client issues that arise.
• Review and recommend modifications to accounting systems and generally accepted accounting procedures.
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Handle daily accounting operations include account reconciliations, staff claims, vendor payments and daily merchant settlements.
• Undertake tasks and projects assigned, where required.
• Assist with coordination work as and when required by superiors.
• Any other responsibilities that may be delegated by your superior or the management when required.

Key Responsibilities.

1. Conduct cold calls and sales visit to prospects

2. Generate proposals, pricing and contract negotiations

3. Promote air and ocean freight services

4. Meet sales target and acquire new clients

5. Manage daily sales logistics tasks

6. Ensure customer satisfaction and smooth freight operations

Requirements:

1. Diploma or Degree in Logistics, Supply Chain Management, Shipping or related field

2. Minimum 1 years of sales experience in logistics

3. Proven sales executive ability, problem solving and negotiation skills

4. Highly motivated, result-oriented, and resilient

5. Able to start work within short notice.

Only shortlisted candidates will be notified

We are looking for an experienced and dynamic Senior Administrative Executive to lead and oversee our Warehouse Admin Team. This pivotal role requires a strong leader with exceptional organizational skills, a proactive approach to process improvement, and the ability to manage team performance effectively. Candidates with a background in the logistics industry are highly preferred.

Key Responsibilities:

1. Leadership and Team Management

• Provide strategic direction, mentorship, and support to the Warehouse Admin Team to ensure high performance and team alignment.
• Set clear goals and objectives, conduct regular performance evaluations, and provide constructive feedback to team members.
• Cultivate a collaborative and positive work environment that fosters accountability and teamwork.
• Identify skill gaps within the team and implement targeted training programs to enhance productivity and efficiency.

2. Administrative Oversight

• Manage and streamline administrative processes to ensure accuracy, efficiency, and timely delivery of tasks.
• Oversee core administrative activities, including issuing Proforma Invoices, updating export schedules, handling shipping documentation, and maintaining meticulous filing systems.
• Ensure all administrative functions adhere to company policies, procedures, and relevant regulatory requirements.

3. Workflow Management

• Develop and optimize workflows for operational activities, such as deliveries, deployments, and customer service.
• Analyze existing processes to identify inefficiencies and implement improvements for smoother operations.
• Collaborate with internal stakeholders to align workflows with company objectives and goals.

4. Resource Planning and Allocation

• Design and manage team schedules, task allocations, and resource utilization for maximum efficiency.
• Anticipate operational peaks and coordinate additional resources to meet demands effectively.
• Regularly review resource allocation strategies and recommend enhancements to improve team productivity.

5. Customer Service and Stakeholder Coordination

• Serve as the primary liaison for customers to manage delivery schedules, provide updates, and address inquiries or complaints professionally and promptly.
• Maintain strong relationships with clients to ensure satisfaction and promote long-term partnerships.
• Act as the central point of contact for internal and external stakeholders on administrative matters.
• Provide operational support by collaborating with other departments to achieve organizational goals.

6. General Duties

• Handle any additional responsibilities as assigned to support the smooth functioning of the administrative team and overall operations.

Qualifications and Experience:

• A Diploma in Business Administration, Logistics, or a related field.
• Minimum 5 years of relevant experience, with at least 2 years in a leadership role.
• Previous experience in the logistics industry is highly advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills in English and Mandarin, with the ability to interact effectively with a diverse client base and team members.

Career Highlight:

• Remuneration commensurate with experience
• Career Progression
• Personal growth

Key Responsibilities:

• Oversee the full cycle of accounts payable operations, including invoice processing, payment scheduling, and vendor communication.
• Maintain accurate and up-to-date financial records, reconciling accounts and resolving discrepancies as needed.
• Collaborate with internal teams to streamline processes and improve efficiency in accounts payable operations.
• Manage vendor relationships, ensuring timely payments and addressing any issues or concerns promptly.
• Prepare financial reports and analysis to support decision-making processes and provide insights into accounts payable performance.
• Direct involvement in day-to-day accounting operations as well as meticulous preparation of reporting.
• Incumbent report directly to the Finance Controller, collaborating closely to ensure the accuracy and efficiency of financial processes.
• Full-set of accounts.
• Provide oversight and conduct comprehensive reviews of account across subsidiary regions.
• Manage intercompany back-charged, billings, settlements, and treasury management.
• Collaborate and liaise and support seamless intercompany activities.
• Prepare and submit quarterly GST reports.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• 3+ years of experience in accounts payable, with a strong understanding of accounting principles and practices.
• Proficiency in handling a full set of accounts and experience with accounting software (ERP, Synergix).
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams and interact with vendors professionally.
• Ability to meet deadlines, set priorities and organize work to meet objectives, identify and deal with problems.
• Ability to start immediately or short notice.