Total 11,486 office administrator job vacancies in Singapore

About Tradition

A leading interdealer broker company and part of the Tradition Group (www.tradition.com). Tradition is the interdealer broking arm of Compagnie Financière Tradition and one of the world's largest interdealer brokers in over-the-counter financial and commodity related products. Represented in over 28 countries, Compagnie Financière Tradition is listed on the Swiss stock exchange and has significantly expanded in the last decade.

About the Role

We are looking for a highly motivated individual to join our Energy broking business. This role will ensure that Deals/Trades executed by front office staff on voice or hybrid systems are captured quickly, accurately, reported to counterparties within expected timeframes and anomalies are investigated and escalated.

The Successful Candidate Will:

• Provide trade support / operational support to broking desks on Energy/Oil desks
• To execute trade bookings and validation in an accurate and timely manner
• Post trade amendments, cancellations and reconciliations
• Resolving and following up on trade discrepancies or issues with Counterparties, Front Office or IT
• Work with Compliance and Technology teams to set up client and instrument files
• Ensure smooth operations of post trade process including updating counterparties and front office on trade flow.
• Producing daily and ad hoc volume and commission reports

Requirement

• ITE or Diploma or Degree education in any field
• Experience in Trade Support, Middle Office or Back Office functions
• Detail oriented, with the ability to appropriately prioritize tasks and issues in a time pressured environment.
• Good interpersonal and communication skills
• Entry level or Candidate without relevant experience but with keen interest in Financial Services Industry are welcome to apply

Do you have a strong desire to make a positive difference in the lives of children with special needs? Our client is looking for compassionate individuals to become part of their team as Special Needs Educators. Previous experience is not required, as thorough training will be offered.

Job Description

• To assist in lesson preparation and support teachers in co-teaching
• To assist clients in areas of self-care, grooming and toileting
• To assist and support teachers in collecting simple data on behaviour and progress of clients, whenever needed
• To work with teachers in classroom management matters such as planning and implementing client's behaviour plans, lesson progress, etc

Job Requirement

• Minimum Nitec / Diploma in any discipline
• Experience in dealing with children and youths with autism will be an advantage

Interested candidates, please send a copy of your resume to [email protected]

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Responsibilities

• Assist with recruitment processes by preparing position announcements, advertisements, and interview packages
• Source for suitable candidates for job openings, Talent Acquisition
• Provide information to citizens, job applicants, and employees
• Screen candidates
• Enter training records into the in human resources information system
• Interview arrangement and coordination
• Assist with employee onboarding
• Assist with special projects as assigned and perform other duties as assigned

Requirements

• Min GCE ‘A’ Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description:

- Reply emails, phone calls, and walk-ins enquiries

- Schedule and prepare class attendance for commencement

- Maintain student records

- Organise logistics matters

- Plan events for students or team members

- Train new team members

- Maintain Bunka’s social media pages

- Other administrative matters or duties to ensure that the school operates smoothly.

Job Requirements:

- Is fun and energetic

- Interested in Japanese culture

- Has experience in Customer Service

- Possess a strong command of English (written and spoken)

- Possess good administrative skills

- Has knowledge in MS Office, Google Drive, One Drive

- Takes initiative and pride in your work

- Able to answer phone, email or walk-in enquiries appropriately

- Able to adapt to changes

- Looks forward to sharing and gain knowledge, and contribute ideas to the company

- Is tech-savvy

- Able to speak basic Japanese (optional)

- Able to do graphic design/ animated videos (optional)

Working hours:

- Mon - Fri 10am to 7pm

- Some Saturdays or Sundays 10am to 5:30pm

***To start work from March 2024 onwards***

Bonus:

Employees can take Japanese classes for FREE after probation period.

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Aramco Asia is a group of Asian wholly owned subsidiaries of Saudi Aramco Asia Company, and they share a key mission in serving Saudi Aramco’s corporate strategic initiatives in the Asia-Pacific region. We are in the search for a HR Administrator to join the team.

Responsibilities:

• Provide HR Admin support and SAP system data inputs, maintenance, and updates.
• Assist with monthly payroll preparation – meal allowance tabulations.
• Assist employees and Ch8 assignees with travel and expense claims submission on SAP.
• Prepare letters/forms related to employee lifecycle such as but not limited to letter of appointment/probation appraisal form/confirmation letter/acceptance of resignation etc.
• Prepare visa letter and letter of introduction.
• Collate training requirements into training plan, source and register for training courses, monitor, and maintain training records.
• Assist with coordination of recruitment and onboarding activities.
• Benefits administration such as insurance enrolment and deletion for new hires and resignees.
• Provide support on PMT claims matters.
• Support employee engagement initiatives and employee relations matters.
• Manage and maintain filing in shared folder.

Requirements:

• Strong administrative skills: Word, Excel, PPT.
• Experience and knowledge of Singapore and Australia employment laws is preferred.
• Analytical and solution-oriented
• Bachelor’s Degree
• Experience in performance management, on-boarding, training, and talent management
• Ability to work on multiple projects with strong verbal and written communication skills in English.
• Experience working with multiple stakeholder groups.
• SAP and SuccessFactors proficient
• Time Soft Payroll proficient HR certification a plus

This is a 1-year contract role with subject to extension depending on business needs.

Our Client is a leading leader in the communications and cyber security sector. They are looking for talents to be a part of their growing team!

Job Description

• Oversee telecommunication services and associated assets to ensure seamless connectivity.
• Handle subscriptions for newspapers, magazines, online portals, TV, and related assets.
• Manage office sundries, stationery supplies, and office equipment efficiently.
• Coordinate the ordering of name cards and manage contact listings.
• Supervise first aid/AED equipment and training programs.
• Organize transportation and travel arrangements for staff.
• Coordinate catering services for both VIPs and staff.
• Manage the procurement system for item purchases.
• Handle visitor management and oversee room/facility bookings.
• Manage onboarding processes for new hires
• Oversee the resource booking system for optimal utilization.
• Displays / signage management
• Undertake any other ad-hoc duties as assigned

Job Requirement

• Min Diploma in any discipline
• Prior relevant experience in procurement or in the job scope would be an advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working hours

• Monday to Friday, 8:30am - 6pm
• Tanjong Pagar MRT station

Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

About AETOS

AETOS is one of leading non-banking financial service companies offering trading of derivatives products including forex, precious metals and energy for retail and professional clients in different regions. AETOS has been regarded as one of the leading global retail brokers in the past decade. The Group has major business in Asia-Pacific and Australian regions and we are looking for a good candidate to fill the following position in Singapore office -- AETOS Support Services Pte Ltd.

About the Role - Job Descriptions:

• Manage the front desk and office administration task;
• Welcomes visitors by greeting, in person or on the telephone calls, answering or referring inquiries;
• Preparing the company events, and liaising with external vendors on rates and programs.
• Perform general administrative duties inclusice i.e. inventory list for pantry and stationary supplies, organization of meeting room;
• Any other duties and responsibilities that may be assigned by management from time to time.

To be successful in this role, Job Requirements:

• Preferable with relevant working experience in the related field is required for this position;
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
• Must have the ability to manage multiple priority efforts and ensure that quality assurance standards are followed;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Fresh graduate are welcome.

This is a permanent full-time employment opportunity, we offer a competitive remuneration package to the right candidates. If you are interested in the post, please submit your latest CV to [email protected] with expected salary and availability.

All personal data collected will be used for recruitment purpose only.

Roles & Responsibilities

• Coordinate & process customers' order.
• Work closely with various departments to resolve customer related issues.
• Assist with procurement activities where necessary.
• Ad-hoc jobs assigned by Head of Department.

Requirement

• Required to work during weekends and Public Holiday,
• Shift work
• Self-driven, meticulous and a team player to meet tight timeline,
• Work experience from F&B industry will be an added advantage.
• Strong command of both Mandarin & English in order to converse effectively.

We regret that only shortlisted candidate will be notified.

Responsibilities:

Leave Administration – Manage end-to-end leave processes including monitoring of the email inbox, supporting queries in leave management and entitlement policies, computing the leave balance for HR BP and Payroll team, maintaining the internal communications on leave administration, preparing leave accrual reports for Finance and other reports for management reporting.

Training Administration – Manage end-to-end training administration processes including monitoring of the email inbox, maintaining the course catalogue, tracking attendances and feedbacks, event management, sending email reminders to employees who have yet to complete their required training hours, preparing of training reports, agreements, and SOWs.

Audit – Maintain a secured archival to support annual and ad-hoc audit exercises.

Government Paid Claims – Process, submit and follow-up on government-paid claims such as but not limited to national service, maternity, paternity, childcare, shared parental leave, and adoption leave. Monitor and report the status of the claims. Interact and follow-up with employees on claims matters including outstanding documents.

Requirements:

Minimum ‘A’ Levels or Diploma

Minimum 3 years working experience in leave and training (and grants) administration, payroll processing

experience, preferably with knowledge of SuccessFactors systems.

Proficient in Microsoft Excel, minimally Intermediate level

Special Knowledge or Skills:

Individuals with customer-facing experience will be preferred

Excellent communication and interpersonal skills

Strong analytical skills

Meticulous and have a keen eye for details with an inquiring mind.

Able to work in a dynamic and fast-paced environment

How To Apply:

Please submit your LATEST resumes to [email protected] with the following details in MS Word format:

- Position applying for
- Current/Last remuneration
- Expected remuneration
- Notice period

We regret that only shortlisted candidates will be notified.

Lee Keck Ying | EA License No : 06C4642 | EA Reg No : R1877544

Job Details:

• Location: Raffles

• Working Hours & Days: Mon to Fri – 9AM to 630PM

• Permanent Role Job

Responsibilities:

• Assist clients with their inquiries related to banking products and perform cross-sell or upsell through client servicing

• To follow up on sales leads for successful closure

• Coordinates with key stakeholders to deliver excellent service.

• To complete and facilitate anti-attrition for existing bank clients

• Assists in other duties assigned by the team manager

Requirements:

• Minimum a Degree in any discipline

• Preferable if the candidate has experience handling inbound/outbound calls or is currently in the banking industry Basic

Send your resume to:
Email: [email protected]
WhatsApp: 9833 5766

ONG HUI XIN R23114158
Just Recruit Singapore Pte Ltd EA12C6295

We are hiring Contract Human Resource Executive (Healthcare) to be outsourced to reputable hospitals!

Job Scope:

• Recruitment to new staff
• Arranging interviews for shortlisted candidates
• Sending reference checks & educational verifications
• Assist the execs with administrative work to offboard staff who have resigned or whose contract is ending
• File documents to hard copy pfiles
• Other HR duties as may be assigned

Working hours:

· Mon - Fri (Office Hours)

The Job Requirements:

· Minimum Degree in Human Resource or any studies

· Able to commit for 6 months

Apply now by sending your resume to [email protected]

or call Tammy at 8178 6641 for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Tammy Yap | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

• The position is primarily responsible for accurate and timely coding of patients’ clinical information, with compliance to the Ministry of Health’s requirement, and international standards.
• He/She develops, drives and maintains the required coding standards as stipulated by the various requirement and standards.

(B) PRIMARY DUTIES & RESPONSIBILITIES

• Oversees the smooth flow of case notes that require coding.
• Ensure confidentiality of physical and electronic patient records in Health Information Management Service.
• Checks and codes patients’ conditions and care delivered, as documented in patients’ case notes and/or EMR.
• Codes patients’ conditions and care delivered with compliance to ICD10AM.
• Ensures accuracy in coding as according to information derived from patients’ case notes.
• Advices on relevant usage of diagnosis codes upon enquiries.
• Uploads coded data monthly, to Ministry of Health.
• Carries out audits for yearly submission to Ministry of Health.
• Provides timely coding on DRGs to Business Office for data verification on bill size annually.

Requirements

• Min Diploma in Nursing
• Experience as clinical coder will be an advantage
• Those without coding experience are welcome as well

Mon to Fri, office hours

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Recruiter Ref code: #HKH

Job Scope:

• To pack finished goods and raw material at the Fragrance, Cosmetic Ingredient and Oral Care plants
• Paired with senior technician for on-the-job training on a buddy system
• Compounding at Fragrance, Oral Care and Cosmetic Ingredient plants
• Go through a Safety Induction training prior to packing in order to meet regulatory requirement and standard
• Operate electronic weighing scales in a safe manner
• Keep records on packed drums and record any yield gain/loss
• To read and understand the types of product labels for each finished goods type, and paste the correct labels on each drum
• Trained to operate electric stackers, mechanical pumps and diaphragm pumps

Requirement:

• Min NITEC or Diploma in any discipline, no exp is needed
• On-the-job training provided
• Comfortable with strong smelling environment
• Comfortable in wearing PPE

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

Recruiter's Ref Code: #HRY

Position Applied: Compound Tech

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Our Client is a leading leader in the communications and cyber security sector. They are looking for talents to be a part of their growing team!

Job Description

• Oversee telecommunication services and associated assets to ensure seamless connectivity.
• Handle subscriptions for newspapers, magazines, online portals, TV, and related assets.
• Manage office sundries, stationery supplies, and office equipment efficiently.
• Coordinate the ordering of name cards and manage contact listings.
• Supervise first aid/AED equipment and training programs.
• Organize transportation and travel arrangements for staff.
• Coordinate catering services for both VIPs and staff.
• Manage the procurement system for item purchases.
• Handle visitor management and oversee room/facility bookings.
• Manage onboarding processes for new hires
• Oversee the resource booking system for optimal utilization.
• Displays / signage management
• Undertake any other ad-hoc duties as assigned

Job Requirement

• Min Diploma in any discipline
• Prior relevant experience in procurement or in the job scope would be an advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working hours

• Monday to Friday, 8:30am - 6pm
• Tanjong Pagar MRT station

Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

IT System Administrator | $ 5800 (Jurong)

· Administration and support of servers and databases.

· Daily review of all batch jobs. The problem logs to be raised for batch job failures.

· Daily review of security, system and application event logs of servers.

· Perform annual OS/Web Server/SQL hardening.

· Perform system administration, change requests (program migration, deployment, configuration changes, etc) on servers.

· Update and compile operational reports on system capacity, database growth, change requests statistics, etc.

· Review and recommend security patches monthly for deployment of security updates on servers.

· Preventive maintenance and server housekeeping activities to keep the servers optimal.

· Performs technical refresh of QA environment to provide meaningful and representative data for UAT testing on servers.

· Documentation update on existing technical /operations guide.

· Troubleshooting of operational and interface related issues on servers.

· New technology exploration and conduct proof-of-concept.

· DR server recovery and server verification.

· Provide support for new or enhancement projects.

Skills:

· Experience in administration of Windows server 2016/2019, Linux operating systems and MSSQL 2012/2016.

· Proficient in Windows Active Directory 2016/2019, DNS and familiar with WOG desktop environment.

· Apply concepts of IT Service Management (Incident, Change, Service, Release and Configuration).

· Understand concepts of IM8 and hardening of operating systems, web servers and databases.

· Experience in SharePoint administration is a plus.

· Proficient in software – CA Workload Automation and Application Programming Interface (API) (will be an added advantage)

Interested candidates, please send your CVs on [email protected]

Regret to inform that only shortlisted candidates will be notified.

CEI: R1988671

EA License: 14C7275

The Opportunity

• Opportunity to work in a well known MNC – Resume booster!
• Duration: 3-6 months
• Salary Range: $1800 - $2000
• No Experience is ok! – Training provided
• Location: Central / One north

Job Scope

• Maintain filing system
• Support with data entry roles and handling of documentation
• Sending and supporting incoming emails/phones of clients and customers to relevant department

Requirements

• Able to commit a minimum of 3 months
• Meticulous with a keen eye for details

Next Step

• Interested candidates please fill Google form: https://forms.gle/3hrDrv8cAvYGxdGL7

Responsibilities

• Assist in scheduling of future appointments
• Registration of patients
• Assisting the doctors and nurses in basic medical care if needed
• Data entry of patient’s particulars into the hospital system
• Handling phone calls and enquires and providing information
• Other ad hoc duties as assigned

Requirements

• Min GCE N/O or ‘A’ Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

Recruiter's Ref Code: #HRY

Position Applied: PSA

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

General administrative support

• Ordering of business cards
• Order taxis, tickets, book restaurants, issue invitations;
• Assist with expenses reimbursements and entry for payment to vendors, including filing and submitting the appropriate form;
• Create and amend contacts and distribution lists;
• Ad hoc projects – festive decorations, ordering of congratulatory flower bouquets, champagne, etc.
• Assisting with events organisation

Document processing

• Print and scan documents, including resizing pages for printing, when required;
• Bind documents;
• Create folders and folder labels;
• Setting up Intralinks pages and uploading documents;
• Assist with ‘data room’ printing
• Formatting presentations and BD documents

Mail and Filing

• Assist with organising couriers and preparing documents for posting;
• Establish and maintain effective and accurate filing systems and records (hard copy and electronic) including archiving when completed;
• Archiving office files (with Recall) – packing and recording of files

Clerical support

• Arranging couriers, receiving and distributing mail and preparing documents for posting;
• Assist with resolving IT issues, liaising with IT support, including in relation to printer errors;
• Office move

Teamwork and communication

• Build effective networks and relationships across the firm in order to complete tasks in the most effective way for the business;
• Participate in group specific activities such as events organised for the office;
• Proactively offer support to the team in line with the firm’s ‘one team’ approach, sharing workload and experience;
• Offer flexibility and openness to a broad range of tasks;
• Communicate effectively and behave in line with firm’s values.

Candidate requirements:

• 2 years of relevant experience (desirable) but open to entry-level candidates and fresh graduates with strong administrative skill
• Candidates with secretarial and legal secretarial experience will be an added advantage
• IT literate and proficient in Microsoft Word, Microsoft Excel, PowerPoint and Outlook
• Printing and scanning equipment knowledge
• Proactive and enthusiastic, positive with a can-do attitude
• Excellent communication and interpersonal skills
• Commercially aware, understand internal and external client
• Adaptable and willingness to learn
• Strong organisational skills and attention to detail
• Integrity and ability to maintain confidentiality
• Ability to cope with pressure and conflicting demands on time
• Able and willing to follow through, exercise judgement and take responsibility and complete actions for tasks assigned
• Confident and professional manner

Education / Qualification

• O Levels and A Levels
• Diploma Course in Executive and Secretarial Administration (or equivalent)

This list of duties and responsibilities above is not exhaustive. As such, the role may also include the undertaking of additional tasks as required.

Interested applicants to apply with your CV and expected salary in word doc.

Key Responsibilities:

• Take charge of entire clinical nursing practice in a Senior Care Centre
• Take charge of nursing care for elderly clients; including fall risks and hospitalization processes
• Take charge of medical procedures in an outbreak of infectious diseases
• Conduct client assessments during admissions and periodic reviews
• Participate in multidisciplinary case discussions
• Oversee adequacy of medical supplies and equipment

Job Holder Requirements:

Qualifications

• Minimum Diploma in Nursing – Registered with the Singapore Nursing Board.
• Experience: Minimum 5 years of nursing experience in a hospital or eldercare setting

Other Knowledge / Skills / Attributes:

• Good communication and interpersonal skill
• Possess a passionate disposition to care for frail seniors
• Be able to conduct care programmes for seniors; e.g. daily news/healthcare reviews/cooking therapy/art & craft/singing/dancing, reminiscence therapy; etc.

Interested candidates please send a copy of your resume to [email protected]

Lynn Ho
R23114223
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599