Total 6 personal trainer job vacancies in D11 Novena, Thomson, Watten Estate

Position Overview:
We are seeking an experienced and highly organized Personal Assistant to support a senior executive in the finance industry. The ideal candidate will serve as a trusted partner, providing comprehensive administrative and organizational support to enable the executive to focus on strategic priorities. This role requires exceptional discretion, proactive problem-solving skills, and the ability to thrive in a fast-paced, high-pressure environment.

Key Responsibilities:

1. Executive Support:Manage the executive’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
   Prepare and organize materials for meetings, presentations, and reports.
   Act as the first point of contact for internal and external stakeholders.
   
2. Communication Management:Draft, review, and edit correspondence, emails, and other communications.
   Manage and prioritize incoming communication, ensuring timely responses.
   
3. Travel Coordination:Plan and arrange domestic and international travel, including visas, accommodation, and itineraries.
   Ensure travel plans align with business objectives and personal preferences.
   
4. Administrative Oversight:Maintain and organize confidential files, records, and documentation.
   Monitor and manage expense reports and budgets related to the executive’s activities.
   
5. Project Management:Assist in coordinating special projects and initiatives within the finance organization.
   Track progress on key tasks and ensure deadlines are met.
   
6. Personal Assistance:Handle personal tasks for the executive, such as managing appointments, errands, and personal schedule coordination.
   Ensure a seamless integration between professional and personal commitments.
   

Requirements:

1. Education and Experience:Bachelor’s degree or equivalent professional experience.
   Minimum 5+ years of experience as a Personal or Executive Assistant, preferably in the finance or corporate sector.
   
2. Skills and Competencies:Strong organizational and multitasking abilities with excellent attention to detail.
   Exceptional written and verbal communication skills in English (additional languages a plus).
   Proficiency in Microsoft Office Suite and other relevant software (e.g., scheduling and collaboration tools).
   Ability to handle sensitive information with absolute confidentiality and professionalism.
   
3. Personal Attributes:High level of adaptability and problem-solving skills.
   Proactive, self-motivated, and able to work independently under tight deadlines.
   Strong interpersonal skills with the ability to liaise effectively with diverse stakeholders.
   
4. Additional Requirements:Familiarity with the finance industry and related terminology is a strong advantage.
   Flexibility to work outside of standard hours when necessary.
   Willingness to travel occasionally to support the executive.
   

We are seeking talent individuals to join our pools of freelance trainers for our upcoming projects.

Trainer should have existing aclp/acta certification.

Training can be provided for those without experience

Our topics include cyber security, social media, AI, leadership and many others.

Our participants are generally adults above 40 / working adults.

Candidates should be willing to attend "train the trainer" sessions if any.

We welcome candidate that is keen to explore as our business partner to grow this business together.

Responsibilities

• To provide full range of secretarial/administrative duties and personal assistance to the Principal of the Family Office
• Arrange/coordinate meeting appointments and business schedule.
• Perform office duties and general administrative support.
• Maintain a systematic filing system, records, and safekeeping of different kinds of documents.
• Maintain strict confidentiality and interact professionally with all levels of Management, staff, business partners, and external parties.
• Undertake ad-hoc assignments and related duties as and when required.

Requirements

• Bachelor Degree preferred
• Good communicator
• Financial management background/education preferred
• May be required to provide secretarial support after office hours and/or during weekends.
• Possess the ability to multi-task and work effectively with staff, and internal and external stakeholders at all levels
• Ability to work independently as well as part of a team
• Proficient in Microsoft Office applications (especially Excel, Word, and PowerPoint)
• Proficient in English and Chinese.

Daily schedule &management , manage n coordinate daily, weekly n monthly agenda, schedule meetings appts and personal engagement, ensuring no conflicts andtime is efficiently allocated.

Book transport for workers or arrangement of logistics / courier Meetings coordinations- take mins of meetings with etc sales, marketing, workers, ensure action points are communicated n followed up

Travel arrangements - plan n organize travel arrangements including flights, registering govt requirement for helper etc, kids n family , accommodation n local transport etc

Payroll & benefit’s administration- liaise w payroll app for workers , n make sure payroll is done correctly (around 20 workers) to make sure OT are submitted correctly n approved by Director or ops manager

Project management - oversee n manage projects

Keep track of important deadlines of all submission for business or personal matters

ALL other admin duties requried

Confidential- maintain strict confidentiality on all biz n personal matters pertaining to director n company / family

Proven experience in PA or admin or similar executive support role Excellent organizational n time mgmt skills Proficiency in MS office n QuickBooks app able to multitask and prioritize daily workload High degree of discretion and confidentiality

Position Overview:
We are seeking an experienced and highly organized Personal Assistant to support a senior executive in the finance industry. The ideal candidate will serve as a trusted partner, providing comprehensive administrative and organizational support to enable the executive to focus on strategic priorities. This role requires exceptional discretion, proactive problem-solving skills, and the ability to thrive in a fast-paced, high-pressure environment.

Key Responsibilities:

1. Executive Support:Manage the executive’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
   Prepare and organize materials for meetings, presentations, and reports.
   Act as the first point of contact for internal and external stakeholders.
   
2. Communication Management:Draft, review, and edit correspondence, emails, and other communications.
   Manage and prioritize incoming communication, ensuring timely responses.
   
3. Travel Coordination:Plan and arrange domestic and international travel, including visas, accommodation, and itineraries.
   Ensure travel plans align with business objectives and personal preferences.
   
4. Administrative Oversight:Maintain and organize confidential files, records, and documentation.
   Monitor and manage expense reports and budgets related to the executive’s activities.
   
5. Project Management:Assist in coordinating special projects and initiatives within the finance organization.
   Track progress on key tasks and ensure deadlines are met.
   
6. Personal Assistance:Handle personal tasks for the executive, such as managing appointments, errands, and personal schedule coordination.
   Ensure a seamless integration between professional and personal commitments.
   

Requirements:

1. Education and Experience:Bachelor’s degree or equivalent professional experience.
   Minimum 5+ years of experience as a Personal or Executive Assistant, preferably in the finance or corporate sector.
   
2. Skills and Competencies:Strong organizational and multitasking abilities with excellent attention to detail.
   Exceptional written and verbal communication skills in English (additional languages a plus).
   Proficiency in Microsoft Office Suite and other relevant software (e.g., scheduling and collaboration tools).
   Ability to handle sensitive information with absolute confidentiality and professionalism.
   
3. Personal Attributes:High level of adaptability and problem-solving skills.
   Proactive, self-motivated, and able to work independently under tight deadlines.
   Strong interpersonal skills with the ability to liaise effectively with diverse stakeholders.
   
4. Additional Requirements:Familiarity with the finance industry and related terminology is a strong advantage.
   Flexibility to work outside of standard hours when necessary.
   Willingness to travel occasionally to support the executive.
   

Job Responsibilities:

· Manage the Director’s calendar, appointments and meetings

· Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail

· Conduct research, gather data, and compile information for various projects and presentations

· Assist in managing expenses, invoices and monthly reimbursement

· Handle personal errands and tasks as directed by the Director

Job Requirements:

· Proven experience as an Executive Assistant, Personal Assistant or in a similar role supporting high-level executives

· Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively in a fast-paced environment.

· Strong written and verbal communication skills

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Excellent problem-solving skills and the capacity to anticipate the needs of the Director

· We have Chinese clients, and knowledge of English and Mandarin is essential