Total 6 procurement administrator job vacancies in D17 Loyang, Changi

Job Description

You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives.

Responsibilities

• Maintaining and updating supplier, sales, and customer records.
• Keeping track of the sales team's communication with customers.
• Liaising with other departments on administrative matters of mutual importance.
• Performing data entry tasks for sales figures, metrics, and other relevant information and maintaining an organized and accessible filing system.
• Accurately cost and draw out customer quotations.
• Developing and monitoring performance indicators for sales and staff members, and compiling reports.

Requirements

• A GCE “O” Level, Higher Nitec or Diploma in business administration, business management, or a related field preferred.
• Experience in administration and high-volume office work may be advantageous.
• Strong analytical, organizational, and time management skills.
• The ability to multitask and quickly switch your focus.
• Excellent written and verbal communication skills, as well as customer service skills
• Exceptional interpersonal skills and a proactive approach toward problem-solving

Our company is in need of Mechanical Engineer cum Procurement Officer for construction industry.

Criterias are:
1. Healthy
2. In-charge of workshop vehicle maintenance and repairs
3. Warehouse duties
4. Preparation of Delivery Orders (DO), Invoices and Quotations

Working Hours:

Mon-Sat: 8am to 6pm

Manage the day-to-day activities of the procurement, both Furuno and non-Furuno equipment, parts and accessories. Responsible for optimising overall inventory and reducing the slow-moving and surplus items within FSG group companies. A team of procurement team personnel is also under the responsibility of Procurement Manager to support the entire procurement process of the company.

• Provide leadership in the procurement team and manage manpower planning and requirements.
• Build and maintain good working relationships with customers, suppliers, and vendors.
• Establish and conduct regular reviews of procurement procedures and policies, including inventory documentation, listing, and policies across the relevant departments.
• Work closely with other departments to plan and forecast demand for Furuno products, analyse trends, and update spreadsheets monthly.
• Liaise with suppliers, especially with Furuno HQ in Japan, to manage our backorders at FEC and shipments from FEC to us, considering the possibility of unexpected production/delivery delays.
• Involve in planning, sourcing, and recommending suitable materials, products, goods, and services in accordance with desired purchase conditions from local and overseas suppliers and vendors.
• Negotiate the best purchase price and payment terms and regularly review the cost-effectiveness and performance of suppliers and vendors based on market conditions and price trends.
• Determine the best purchase policy and select appropriate suppliers/vendors for bulk purchases.
• Ensure timely processing of purchase order requisitions, co-ordinate delivery schedules & timing with suppliers/vendors to meet the required delivery schedule, and check product quality when goods are delivered.
• Responsible for cost-down and localisation of parts without any compromise in quality. Minimize material freight expenses.
• Keep updating the centralized database of suppliers and vendors.
• Manage the Vendor Qualification procedure and compliance.
• Constantly identify new potential suppliers and vendors to ensure redundancy.
• Monitor the progress of specific procurement contracts.
• Conduct periodic inventory control checks to ensure that inventory levels are consistent with internal records and integrity of master stock data, including the creation of part numbers and purchasing planning parameters, to minimize material liability and to balance the cost of procurement with inventory levels. Report any irregularities immediately.
• Resolve any irregularities, recurring critical issues, and/or non-compliance issues with suppliers and vendors concerning purchase orders, payments, or any conditions of purchase.
• Support the Sales Team in the preparation of a List of Materials and Documentation for project inquiry/tender handling.
• Support the Sales Team & Project Team on the procurement of products based on the checklist for data and documentation requirements.
• Arrange and obtain quotations for purchase orders of non-trade items, including capital expenditure items where necessary.
• Verify invoices against purchase orders to ensure compliance with all conditions of purchase before payment.
• Comply with all legal, safety and health regulations.
• Ensure procedures are in place to support compliance with J-SOX, ISO9001, and ISO45001 requirements and participate in Internal and External Audits.
• Monitor all resolutions provided to stakeholders are effective, conform to industry standards and legal conformity, and meet customer expectations.

Authority

• Audit incoming and outgoing goods to ensure quality and accuracy.
• Approval of suppliers and vendors in terms of their capabilities and acceptance criteria.
• Approval of Trade Purchase Order less than S$100,000/ transaction.
• Approved VRMA related to defective items /warranty.
• Approved and procurement confirmed the cost value for the stock adjustment.
• Carry out ad hoc assignments as instructed by the supervisor.

Skill Requirements

• Bilingual in Japanese and English is essential.
• Knowledge of logistics and international shipping field.
• Understanding of PSI management and operations process.
• Strong analytical skills.
• Experienced professional with a full understanding of marine industry practices and company policies and procedures.
• Problem-solving skills with the ability to solve problems as they occur at the local level, not allowing the issue to progress further.
• Works on issues where analysis of the situation or data requires the review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
• Good oral and written communication skills.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint.

Education/Experience Requirements

• Minimum Degree in business or a related field with at least 8 years of related working experience.
• 5-10 years of related working experience, preferably in sales, marketing, procurement, logistics, or warehouse management.
• 3-5 years supervisory experience.
• Overseas working experience, including in Japan, is an advantage.

PURPOSE OF THE ASSIGNMENT

Within the Material & Services branch in Singapore, the Repair Order Administrator is responsible to oversee the day-to-day operation of the repair services administration and expediting work.

OVERALL OBJECTIVES

The Repair Order Administrator is contributing to management of Aerospace Material repaired with vendors based in Asia region. Assurance of parts availability is their primary objective. The Repair Order Administrator will work in a fast-paced environment with key responsibility to provide repaired materials in the most efficient and effective manner possible.

MAIN INTERFACES

Internal:

Regional Service Center / Logistics Center Managers for Asia

CDG and SIN Logistics Centers staff

Customer Support Officer and Customer Support Expert in France

Customer Support Manager in France

Outsourced repair department in France

Purchasing Department in France

Shop engineering officer in France

AOG Desk in France

External:

Aerospace MRO providers including Asian AFI KLM E&M MRO joint ventures and subsidiaries.

Logistic Service Provider

KEY RESPONSIBILITIES

The Repair Administrator is responsible for:

- Repair Order creation and dispatch

- Follow the repair logistics flow and assist in resolution of shipping issues to ensure parts shipped/arrived in a timely manner

- Approve the quotation of its perimeter with support if needed of the Technical department

- Manage the day-to-day Repair administration and warranty operation

- Monitor the lead time of repair to fulfill customer or inventory requirements

- Track repair cost/SPT versus contract price/SPT where applicable to ensure vendor compliance

- Administrate the weekly status reports from vendors and record the information in the relevant IT Tools (currently Base RPEX) once a week at a minimum

- Update all IT Tools (Astre, Base RPEX, GOLD, ….) in a timely manner to provide reliable datas to internal and external customers

- Apply the Repair or Buy process

- Record Customer Induced Damage claims

- Monitor and clear invoicing issues

- Monitor and clear the discrepancies after reception in coordination with the relevant Quality Controller

- Archive all files in accordance with regulations and internal processes

- Regular vendor review and teleconference

- Perform tasks/functions assigned by manager

The responsibilities and tasks of the position are not limited to the above mentioned and change might occur in concert with direct Manager.

JOB DIMENSIONS

Position based in SIN – ALPS Avenue (Changi Airport Logistic Park Of Singapore)

Staff: N/A

Tools: Microsoft Office and Outlook, Air France internal IT

Normal Shift - 9.00am to 6.00pm on 5 -Day Week

CONTEXT/ENVIRONMENT

The Repair Order Administrator is in the Customer Service Team in the Material & Services Directorate of Air France Industries. The Business Unit is supporting Customers on Flight Hours Services, closed loop long-term contracted customers in Asia (APAC and India) and has to provide Material in serviceable condition to respect its contractual obligations.

To this end, Air France Industries has decided to establish a Logistics Center in Singapore to support existing contracts and future business ventures more efficiently within the Asia Pacific region.

In a highly competitive environment with a strained supply chain, managing turnaround times (TAT), repair costs, and logistics expenses are critical challenges for renewing existing contracts and securing new ones.

In addition to supplying materials to customers, Air France Industries and more precisely the Customer Service Department aims to enhance local repair activities to reduce overall turnaround time and costs by sending unserviceable parts for local repair.

A primary responsibility of the Repair Order Administrator will be to manage these local repairs and assess the performance of OEMs and Repair MROs.

KNOWLEDGE, EXPERIENCE and COMPETENCIES

Knowledge and Experience:

• Diploma in an aerospace/purchasing/logistics discipline is preferable but not mandatory;
• No previous relevant experience required;
• Knowledge of aircraft materials airworthiness paperwork and/or logistics is preferred;
• Ability to propose and develop metrics for vendor performance measurement/evaluation would be an advantage;
• Proficient with Microsoft Office and Outlook

Behavioural Competencies:

• Strong written and communication skills
• Strong coordination capabilities and interpersonal skills to establish working relationships with multiple departments and various levels of the organization
• Self-motivated and able to work independently
• Good work attitude and a team player
• Ability to manage supplier relationship and problem solver
• Proactive decisions
• Language: fluent in English / basic French is a plus

Location: Singapore, Changi North Rise
Working Hours: 5 days work week
Benefits:

• Lunch provided
• 2-way shuttle bus services available at Ang Mo Kio & Bedok MRT stations
• Medical Benefits
• Leave benefits according to MOM guidelines

Responsibilities:

• Coordinate and schedule installations, removals, relocations, and periodic maintenance of machines and equipment.
• Submit necessary documents through online portals and handle any follow-up actions.
• Communicate with clients, vendors, and internal teams via email and phone to provide timely updates on service requests.
• Manage paperwork related to service orders, maintenance records, and other administrative tasks.
• Track and report on service schedules, ensuring timely completion of tasks.

Requirements:

• No prior experience required; training will be provided.
• Basic computer skills, including proficiency in Microsoft Excel.
• Strong communication skills (both written and verbal).
• Good organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• A proactive and customer-focused attitude.

How to Apply:
Interested candidates are invited to submit their resumes and cover letters to [email protected]

Responsibility

· Provide IT support and perform initial troubleshooting or escalate to our outsourced IT specialists for complicated cases, or provide alternatives to resolves the cases.

· Support HQ and project sites regarding IT-related issues.

· Monitor and maintain in-house networks and servers.

· Manage and maintain computer hardware and software systems, Inventory, and deployment to users.

· Upgrade, install and configure new hardware and software to meet company objectives.

· Create user accounts and set up email accounts for new staff.

· Perform diagnostic tests and debugging procedures to optimize computer systems.

· Document processes, as well as backing up and archiving data.

· Develop data retrieval and recovery procedures.

· Perform any ad-hoc assignment as instructed by superiors.

Requirements

· ITE, Diploma or Higher qualification in computer science, information technology, information systems, or related fields.

· Preferable with at least 1-2 years of relevant working experience in a similar role.

· Responsible, meticulous, fast learner.