Total 20 receptionist job vacancies in D07 Golden Mile, Middle Road

- responsible for handling bookings of appointments and walk in customers

- keying in the daily sales collected

- arrangement of timeslots for customers

- assignment of therapist roster

- prepare monthly reports for therapist sales record

- handle any phone calls for enquiries

Scope of Work

• Manning of General office counter during school office hours
• Provide support in administrative work that include simple sorting of documents, filing and data entry
• Render first aid to injured students coming to the General office
• Any other administrative tasks assigned by the Administration Manager and school leaders.

Qualifications, skills and experience:

• O’ level certification
• 2 years’ experience in similar receptionist or counter jobs, with experience working in a Primary school context.
• Basic knowledge in computer skills, such as Microsoft Word and Microsoft Excel
• Preferably have some experience in providing first-aid.

Location: Endeavour Primary School, 10 Admiralty Link Singapore 757521

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 8:30am to 5:45pm, inclusive of 45 minutes lunch break

• Fridays: 8:30am to 5:15pm, inclusive of 45 minutes lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

About AO Psychology

AO Psychology is a holistic mental wellness psychology practice that integrates psychology, yoga, and holistic nutrition to provide comprehensive care for the mind, body, and emotions. Our services cater to individuals and corporate clients, and we aim to redefine mental wellness through a multi-disciplinary approach. In addition to these core services, we offer therapy room booking services, providing external therapists with access to fully equipped, professional spaces for hourly or monthly bookings.

Position Overview

We are looking for an organized, professional, and compassionate Clinic Administrator/Receptionist to be the welcoming face and operational support for AO Psychology’s practice. This role is crucial in ensuring a smooth client experience, from scheduling appointments to managing clinic operations. The ideal candidate will have excellent interpersonal skills, a high level of organization, and experience managing the administrative needs of a psychology or wellness practice.

Key Responsibilities

Client Management & Reception Duties

• Greet clients warmly, ensuring they feel comfortable and supported upon arrival.
• Manage appointment bookings, cancellations, and rescheduling through phone, email, and online platforms.
• Answer phone calls, emails, and client inquiries, providing relevant information and directing to appropriate services.
• Maintain patient confidentiality and manage sensitive client information with discretion and care.
• Assist clients with any paperwork or forms needed before their sessions.
• Coordinate with therapists, nutritionists, and yoga instructors to ensure seamless scheduling across services.

Administrative & Clinic Operations

• Oversee the day-to-day running of the clinic, ensuring that all services operate efficiently.
• Manage the clinic’s appointment calendar and ensure accurate scheduling across psychology, yoga, holistic nutrition, and therapy room bookings.
• Process client payments, issue invoices, and maintain accurate financial records.
• Monitor office supplies, therapy materials, and ensure the clinic space is clean, organized, and welcoming.
• Track and order necessary inventory for clinic operations, such as office supplies and wellness materials.
• Ensure all rooms, including therapy spaces and common areas, are well-maintained and meet hygiene standards.

Therapy Room Booking Services

• Manage the scheduling and booking process for external therapists using AO Psychology’s therapy rooms.
• Ensure rooms are properly prepared and equipped for use by external therapists, including managing check-ins and check-outs.
• Assist external therapists with any inquiries or requests regarding room bookings and clinic amenities.
• Maintain accurate records of room usage and billing for external therapists.

Support to Practitioners

• Coordinate with psychologists, therapists, and other wellness providers to ensure they are informed of their daily schedules and any client updates.
• Assist in managing the flow of clients in the clinic, ensuring practitioners have adequate time between sessions.
• Support external therapists renting therapy rooms, ensuring they have access to necessary resources and a smooth experience.

Patient Records & Data Management

• Maintain accurate and up-to-date client files, ensuring that client information is securely stored in compliance with healthcare regulations.
• Handle clinic documentation, including client intake forms, consent forms, and follow-up notes, ensuring proper filing and record-keeping.
• Use practice management software to input client data, schedule appointments, and track attendance.

Marketing & Communications Support

• Assist in communicating upcoming workshops, seminars, or special events to clients.
• Help maintain AO Psychology’s social media presence by managing front-desk social engagement and sharing clinic updates with clients.
• Manage communications for feedback surveys and follow-up emails to enhance client satisfaction.

Qualifications

• Diploma in Business Administration or related fields
• Previous experience as a receptionist or clinic manager in a psychology or wellness setting is highly preferred.
• Excellent organizational and time management skills, with the ability to multi-task in a fast-paced environment.
• Strong communication skills, both written and verbal, and the ability to interact with clients with empathy and professionalism.
• Ability to handle confidential information with discretion and professionalism.
• Customer-service oriented, with a calm and friendly demeanor.
• High attention to detail and accuracy in handling administrative tasks.

Preferred Skills

• Experience with Plato scheduling software, Microsoft Office Suite, and basic bookkeeping.
• Experience in managing social media or helping with light marketing duties.
• Knowledge of psychology, mental health, or wellness services is a plus.

Benefits

• Competitive salary
• Access medical and holifay leave benefits
• Opportunities for professional development within a holistic mental wellness practice
• Supportive and positive work environment

How to Apply

Interested candidates should submit their resume and a cover letter detailing their experience, expected salary and why they’re a great fit for the role to [email protected]

Responsibilities for Receptionist
Answer and direct phone calls in a polite and friendly manner
Welcome visitors in a warm and friendly manner, and answer any questions visitors have
Maintain reception area and all common areas in a clean and tidy manner at all times
Take inventory of supplies and restock as needed
Maintain the general office filing system

Qualifications for Receptionist
O level or Diploma holders required
2-3 years of relevant experience in an office environment
Proficient in Microsoft Office
Strong phone skills
Demonstrated ability to read, write, and speak Chinese (due to Chinese clients from overseas)
Comfortable multi-tasking and prioritizing tasks without guidance
Excellent interpersonal skills

Job Description

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)
2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)
3. Able to use school implemented IT system for administrative purposes.
4. To handle daily varied demands and queries from parents/students/vendors/staff etc
5. To call pupils absentees and to check with parents on their child’s status every morning.
6. To call pupils to convey messages during ad-hoc / special events.
7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.
8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc
2. To help update the school activity notice board in the office (data accuracy is important)
3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
4. To assist in general typing duties.
5. To assist in Stores supplies management during school holidays
6. To support any other general admin duties as and when required

Qualifications:

- Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

Skills and experience:

- Good communication and inter-personal skills in reception duties, preferably in school environment

- Good team player with high level of initiative

Contract Period: From 02 Jan 2025 – 31 December 2025.

Option Period: From 01 Jan 2026 – 31 December 2026.

Personnel to be deployed at the following hours:

- Mondays to Fridays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Ang Mo Kio Primary School, 20 Ang Mo Kio Avenue 3 Singapore 569920

Responsibilities

• Attend to all incoming calls and redirect to the respective officer in-charge.
• To make timely and important announcements through the Public Address (PA) system to notify all staff, as and when required.
• Maintain ENH’s Visitor Management Software.
• Ensure that all visitors adhere to prevailing Safe Management Measures by AIC/MOH, if applicable.
• To handle any queries, feedback from visitors and to escalate any concerns / incidents to Senior Manager - Operations for immediate assistance or contact SPF directly, should the situation warrant any timely intervention.
• Receive and direct visitors, contractors, and delivery personnel promptly with adherence to MOH/AIC’s prevailing advisory, if applicable.
• Ensure proper recording of visitors (NOKs, Sponsors/Donors, Volunteers) with Visitor Management system and staff movement.
• Perform administrative / clerical duties including photocopying, distributing all incoming and outgoing mails, incoming faxes, requisition of stationeries / office supplies and ordering of staff name tag / name stamp / company chop / name card / fruit basket etc.
• Ensure all medical specimens are dispatched in a timely manner daily, when required.
• Receive deliveries include letters, goods (including online purchases by staff) on behalf of various stalk holders.
• Issue meeting room key based on reservation and ensure all meeting rooms are locked after use. Ensure all whiteboard markers in the meeting rooms are usable.
• Support Finance department in collection of payment by NOKs / residents.
• Management of keys in the Key Press at the Reception counter as well as aircon / projector remote control for the meeting rooms and mouse and power cable for shared laptop in the meeting room. Maintain proper records for issuance of room key with related items eg. Remote control etc.
• Support Transport request with Optimo Route software. Liaise with driver for ad hoc / urgent request.
• Tracking issuance of ART kits.
• Generate monthly report for Postage stamp and ART kits.
• Update of phone list.
• Undertake any other duties assigned by the Reporting Officer, Senior Manager or Head of Centre (HOC).

We are looking for Receptionist/ Centre Admin to join our team of dedicated and passionate professionals.

Provides clerical and administrative support on a daily operational manner. Also responsible for specific projects; as well as coordinating and implementing office procedures.

PRINCIPAL DUTIES:

• Manage enquiries via Walk-ins, Emails, whatsapp and Telephone Calls.
• Manage ops duties. And liaise with higher management in implementing any changes.
• Schedule assessment and follow up with therapy sessions
• Finance Matters - Billing, tracking and collection of payments (monthly cheque payment, individual and external organizations) and making sure that payments by clients are on time.
• Booking of rooms for therapists and assist therapists administratively when they need help.
• Organizing and categorizing of paperwork, documents and computer-based information.
• House Keeping- Cleanliness of the Centre

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679

Reception

1. Manage the reception counter at the school’s General Office in accordance to MOE’s and the school’s operating procedures, rules, and regulations.

2. Keep the reception counter clean, tidy and presentable and maintain the necessary stationery, forms and material at the counter.

3. Perform customer service role in answering, screening, forwarding or taking down messages of incoming phone calls in a polite, respectful and professional manner.

4. Provide customer service support to walk-in students, teachers, parents, visitors and school stakeholders in a polite, respectful and professional manner with care and empathy.

5. Attend to unwell or injured students and render first aid if needed.

6. Contact parents of unwell students to be taken home or students who have been absent from school.

7. Maintain the sick bay including first aid supplies

8. Administer lost and found items and maintain records.

9. Maintain safety and security by directing visitors, including contractors, delivery men, parents, etc to wait at the designated waiting area and call relevant staff to meet or pick them up.

10. Liaise and work with the Security Officer to ensure that approval is granted by school before any student is allowed to leave school early.

General Administration

1. Handle general office administrative tasks such as receiving and directing of incoming mails/packages and goods, managing and distributing notifications and letters to teachers’ trays, filing, collating and printing of documents.

2. Attend to outgoing and incoming faxes.

3. Maintain the mail trays and form trays in the General Office.

4. Monitor and collate submission of forms by students.

5. Pack and distribute information, posters, leaflets etc. for students and teachers.

6. Support in sign-in and sign-out of coaches and instructors and relief teachers attendance.

7. During off-peak period, support back-end Admin in general admin work.

8. Support housekeeping for admin office and stores.

9. Assist in data entry, record keeping and filing of documents.

10. Support school events and any duties as assigned by school.

Qualifications

1. GCE ‘O’ Level/’N’ Level.

Qualities of Personnel

1. Good communication and interpersonal skills.

2. Able to read, write and converse in English.

3. Warm personality with good customer service skills and telephone etiquette skills.

4. Able to work independently.

5. Good team player with initiative.

Skills & Experience

1. 1 year’s experience in reception / customer service.

2. Possess a basic proficiency in MS Office (Word, Excel).

3. Experience with administrative work using MS Office would be advantageous.

4. Relevant working experience in a school setting would be advantageous.

Location: Guangyang Secondary School, 8 Bishan Street 12, Singapore 579807

Contract Period: From 30 Dec 2024 to 31 Dec 2025 with an option to extend

the Contract for Option Period 1 from 1 Jan 2026 to 31 Dec 2026 and a further

Option Period 2 from 1 Jan 2027 to 31 Dec 2027.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9:30am to 6:30pm, inclusive of 30 min lunch break

• Fridays: 9:30am to 6:00pm, inclusive of 30 min lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of work

• Handle telephone calls and inquiries from stakeholders

• Help with walk-in queries from students, parents and teachers

• Provide first-aid to students

• Assist with daily administrative duties such as documentation, data entry

• Pack brochures, booklets and souvenirs for staff and students

• Print worksheets and examination papers

• Any other ad hoc duties assigned by the school

Qualifications, skills and experience:

• GCE 'O' Level

• 3 years in administration

• Proficiency in Microsoft Office - Microsoft Word, Microsoft Excel

• Good communication skills and comfortable engaging stakeholders

• Ability to multitask with good time management

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the contract for a further period of 1 year.

Personnel to be deployed at the following hours:

• Mondays and Wednesday: 8:30am to 5:30pm, inclusive of 30 minutes lunch break

• Tuesday and Thursday: 8:00am to 5:00pm, inclusive of 30 minutes lunch break

• Fridays: 9:00am to 5:30pm, inclusive of 30 minutes lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Anglo-Chinese School (Junior), 16 Winstedt Road Singapore 227911

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

Administration

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

• Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.
• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.
• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

We are a specialist orthopaedic clinic located in central Singapore. We are looking for someone to join our team and help us create a friendly, professional and supportive work environment. We value integrity, respect and honesty. We create value by delivering personalised care to our patients that exceeds their expectations. Come and build a work culture with us, that is consistent with our core values and mission.

Highlights

• The Clinic is located at Gleneagles Medical Centre – next to an MRT station and bus stops.
• Attractive salary benefits, 6 days family care leave, performance related bonuses and a sense of shared ownership.
• Job perks include sponsored training opportunities, opportunities for career advancement and a commitment to creating a respectful work culture.

We are looking for a Full or Part Time Clinic Assistant/Receptionist to:

• Meet and greet patients at the front counter.
• Register patients.
• Book and coordinate appointments.
• Perform administrative tasks including arranging laboratory investigations, diagnostic procedures, booking surgical procedures, coordinating with operating theatres and arranging ward admissions.
• Answer telephone and email enquiries.
• Assist the doctor in clinic.
• Manage billing and collecting payment.
• Manage insurance related claims and paperwork.
• Manage orders and maintain inventories of supplies to support day-to-day clinical and administrative operations.
• Any miscellaneous duties for the operational running of clinic e.g. general cleanliness.

Required attributes – you should:

• Be warm, friendly, and empathetic towards patients.
• Be humble, honest, responsible and organised.
• Be IT literate and familiar with clinical software management systems e.g. Plato Medical.
• Speak fluent English and Mandarin.

Working Hours:

• Full-time 5.5 working days (We are also willing to consider Part-time for 3 & 2.5 working days).
• Office hours: Monday to Friday: 8:30am to 5:30pm, Saturday: 9am to 1pm.

Job Type: Full-time or Part-time.

Salary: $2,500.00 - $3,500 per month for Full-time staff. Part-time staff salary negotiable.

Reception Duties:

• Receiving visitors and render assistance to contractors/ vendors.

• Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay. To escalate to office staff immediately if it is beyond superficial cases.

• Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.

• Print and pass the Early Dismissal Form to parents. Phone Call Duties:

• Handing phone calls on queries, feedbacks and requests.

• Taking messages and ensuring they are passed to the appropriate staff member in time. Front Desk Admin Duties:

• Issue and collection of keys to staff/students/vendors.

• Manage incoming/outgoing mails and deliveries. (record, sort & distribute daily mail).

• Maintain resource files required for counter duty.

• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

• Operate office equipment like fax, photocopier, etc.

Requirement

3 GCE ‘O’ Level passes or more, with a pass in English.

Preferably more than 2 years of experience in Administration.

Preferably with similar working experience in a school environment.

Preferably have a valid first-aid with CPR certification.

Experience in using MS Office Applications e.g. Excel, Word etc. Communicate well in English.

Good interpersonal and customer service skills with patience and ability to remain calm during challenging situations.

Posses initative, good problem solving skills and ability to multitask during peak period.

Working hours:

• Mondays to Thursdays: 7.00am to 4.00pm, inclusive of 30mins lunch break

• Fridays: 7.00am to 3.30pm, inclusive of 30mins lunch break

Scope of work

Reception Duties:

• Receiving visitors and render assistance to contractors/ vendors.

• Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay. To escalate to office staff immediately if it is beyond superficial cases.

• Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.

• Print and pass the Early Dismissal Form to parents.

Phone Call Duties:

• Handing phone calls on queries, feedbacks and requests.

• Taking messages and ensuring they are passed to the appropriate staff member in time.

Front Desk Admin Duties:

• Issue and collection of keys to staff/students/vendors.

• Manage incoming/outgoing mails and deliveries. (record, sort & distribute daily mail).

• Maintain resource files required for counter duty.

• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

• Operate office equipment like fax, photocopier, etc.

• Ad-hoc simple administrative duties that may be assigned by the school.

Qualifications, skills and experience:

a) 3 GCE ‘O’ Level passes or more, with a pass in English.

b) Preferably more than 2 years of experience in Administration.

c) Preferably with similar working experience in a school environment.

d) Preferably have a valid first-aid with CPR certification.

e) Experience in using MS Office Applications e.g. Excel, Word etc.

f) Communicate well in English.

g) Good interpersonal and customer service skills with patience and ability to remain calm during challenging situations.

h) Posses initative, good problem solving skills and ability to multitask during peak period.

i) Able to work independently as well as in a team with professional ethics.

Contract Period: From 1 January 2025 to 31 December 2025 with an option to

extend the Contract for a further period of 1 year from 01 January 2026 to 31 December 2026.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7.00am to 4.00pm, inclusive of 30mins lunchbreak

• Fridays: 7.00am to 3.30pm, inclusive of 30mins lunch break

• Service not required on Saturdays, Sundays and gazetted publicholidays

Scope of work

1. Attend to telephone calls, emails, front desk reception walk-in enquiries (vendors, parents, students, general public) and receipt of deliveries.

2. Support teaching and administrative staff by providing information to students and parents. To be present during curriculum days with the exception of occasional leave-taking (subject to approval).

3. Facilitate communicate within the school by ensuring necessary information is properly transmitted.

4. Attend to minor student injuries/ accidents and maintain the student injuries/ accidents records file.

5. Assist with administrative duties e.g. filing, data entry, student attendance update, collection of forms.

6. Perform daily upkeeping of counter cleanliness and keeping the area neat and tidy. Help contact parents, students, teachers and vendors.

7. Assist with school programmes/ initiatives e.g. P1 Registration Exercise, P1 Orientation Day, Temperature Taking Exercise etc.

8. Assist with any other ad-hoc duties as assigned by the school.

Qualifications, skills and experience:

1. Able to read, write and converse in English.

2. Knowledge in other languages (Mandarin, Malay) and dialects would be advantageous.

3. Able to work independently.

4. Good team player with initiative.

5. Pleasant personality, positive and cheerful attitude.

6. Likes working with children, demonstrating patience and empathy.

7. 1 year experience in receptionist duties.

8. Previous work experience in school setting would be advantageous.

9. Experience with admin work using MS Office would be advantageous.

Contract Period: From 1 January 2025 to 31 December 2025 with an option to extend

the Contract for a further period of 1 year.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 8:30am to 5:30pm, inclusive of 0.5hr lunch break

- Fridays: 8:30am to 5:00pm, inclusive of 0.5hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Scope of work

(a) Assist in school’s General Office operations such as answering phone calls/walk-ins in a timely manner; taking and relaying messages where necessary

(b) Attend to sick/injured students, ensuring such cases are recorded in the office log book

(c) Assist in office administration matters and clerical work, including receiving, sorting and distributing daily mail /deliveries /posts/ couriers, maintaining a log book.

(d) Maintain the tidiness and cleanliness of the Reception Area at all times

(e) Any other duties as assigned by the P/VPs/HODs/AM

Qualifications:

• Full GCE ‘O’ Level Certificate or its equivalent

Skills:

• Good communication and inter-personal skills

• Familiar with the use of computers and relevant software applications including Microsoft Excel, Word etc

Experience:

• Has relevant working experience in service-related industry such as customer service, retail etc

• Should preferably has some experience working with children or in a school environment

Contract Period: From 2 January 2025 to 31 December 2026

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7:00am to 4:15pm, inclusive of 45 mins lunch break

• Fridays: 7:00am to 3:45pm, inclusive of 45 mins lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

• To be willing to work on flexible working hours depending on school needs

Job Description:

• Perform receptionist tasks such as greeting customers, scheduling of appointments, handling queries & complaints via phone, email or general correspondence.
• Maintain a high degree of patient care at the clinic, ensuring that patients have the best experience possible.
• Manage office supplies such as dental products, stationery, equipment and furniture.
• Ensure clinic operations run smoothly. Liaise with appropriate vendors/departments to resolve any issues.
• Submit dental claims via CHAS, Medisave and Dental Insurance portals.
• Perform administrative duties such as maintaining clinic records, fill out clinic forms, and file timely reports.

Requirements:

• Minimum Diploma
• Experience in customer service or reception duties (preferred)
• Possess good communication skills
• Applicants with no experience working in dental clinic operations but are willing to learn are welcome to apply
• Fresh graduates are welcome to apply
• Must be able to work on at least one weekend (Sat or Sun)

Benefits:

• Work-life balance - 5-day work week with no night shifts
• Annual leave
• Medical and dental benefits
• Premium Corporate Wellness membership benefits
• Located near MRT station
• Career growth with structured training opportunities

Responsibility:

• Friendly and good customer service to patients in clinics and answering calls
• Appointment scheduling & registration of patients using clinic computer software, accepting payment and invoice
• Maintain cleanliness of clinic at all times
• Provide assistance to company events (when necessary)
• Any other ad-hoc tasks required in clinic
• Maintain a professional appearance at all times

Requirement:

• Min 1 year of relevant receptionist experience preferred but experience is not necessary (internal training provided)
• Singaporean
• Bilingual to communicate with chinese speaking patients
• Service-oriented, confident and passionate to work in the healthcare industry
• Team Player, able to interact with patients of all ages
• Possess good communication and interpersonal skill
• Ability to be proactive when issues arise
• Multi-tasking and time management skills, with the ability to
  prioritize tasks

Others:

• $10-$12/hour
• Working hours 10am to 8pm, 2x meal breaks
• 2-4 Working Days / Week
• Must be able to commit to 1 weekend

*Only selected candidates will be notified. Pls do not call clinic number.

WA resume to 93745230 thks.

- responsible for handling bookings of appointments and walk in customers

- keying in the daily sales collected

- arrangement of timeslots for customers

- assignment of therapist roster

- prepare monthly reports for therapist sales record

- handle any phone calls for enquiries

If you are:

passion , willing to learn and good in communication, we want you! We are a music center providing Chinese music instrumental education, come join us if you believe in music education!

Job Scope:

• Administrative duties
• Receptionist duties at front counter including answering phone calls, booking appointments, registration
• Handling cash payments, e-payments and NETS
• Deal with customers enquires
• Help with signing up potential clients
• And any other duties assigned to you

Job Requirement:

• No experience needed
• No Age limit
• Need to be able to work on both weekends
• Good in excel
• Wants to work long term
• Need to be able to communicate in both English and Chinese as we have customers who speak only either one language
• Location: Marine Parade

How to Apply:

Simply submit your application by Clicking the 'Apply Now' button at the bottom of the page.

We regret only shortlisted candidate will be notified. All applications will be treated with the strictest confidence. By submitting any application to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.