Executive-Secretary cum Admin Manager
Salary: 5700 – 6000 with AWS and VB
Working day: Mon -Fri
Working Location: Commonwealth
PA support to Executive-Chairman & CEO
· Support EC & CEO on calendar management, coordinate appointments, meetings and teleconferences.
- All necessary travel arrangements and ensuring to adhere to the company travel policy and budget
- Administrative support including filing of expenses claims
- Good initiative and common sense in general housekeeping and operational matters. (e.g. reminding directors to fulfil statutory requirements after a certain corporate action.)
- Demonstrated problem-solving skills and a proactive approach to tasks.
- Excellent multitasking and organizational skills with attention to detail and accuracy, able to prioritize tasks effectively.
Office Management:
· Maintenance and upkeep of the office - Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord.
· Manage contract and performance of cleaning contractor, ensure the cleanliness of the entire office.
· To be the person supporting office renovation, relocation, refurnishing if any, including the office space allocation, etc.
· Maintain and the renewal of service agreements for office equipment.
· Supporting in welcoming guests in office, upkeep of the meeting room, pantry telephone and office supplies.
Job Requirements:
· Preferably a minimum of 5 years of experience in the areas of business travel, admin, ops or office management.
· Open to mid-career individuals
· Proven ability to communicate effectively and work cohesively within a fast and high performing team.
· Good eye for details with a “hands-on” and “can-do” attitude.
· Proven ability to work independently and meticulously in a fast-paced environment.
· Positive mind-set with the ability to work with flexibility and adaptability
· Tech savvy with a strong proficiency in MS PowerPoint and Excel skills.
· A good team-player, proactive and self-motivated.
