Total 1,599 Others/Any workforce administration job vacancies in Singapore

We are looking for a proficient Admin Executive to provide essential support across our administrative and project management functions. The successful candidate will be tech-savvy and adept at using MS Office suites and AI applications, playing a pivotal role in ensuring the smooth operation of our office.

Key Responsibilities

- Provide comprehensive administrative support across various departments.

- Assist in the coordination and management of projects, ensuring timely completion.

- Handle scheduling, including organizing meetings and appointments.

- Prepare and manage correspondence, reports, and documents.

- Organize and maintain files and records for efficient retrieval.

- Assist in the planning and execution of office events and initiatives.

- Support the team with online research and data analysis tasks.

- Utilize MS Office suites and AI apps effectively for various administrative tasks.

- Liaise with internal and external parties to ensure seamless communication.

- Perform additional duties as required, contributing to the overall functionality of the office.

- Organise mobilisation and demobilisation of equipment

- Organise and deployment of workers

- Monitor the site activities and project progression

- Prepare weekly and monthly progression reports

- Manage material requisition and cost control

- Keep proper documentation of all staff and work-related matters

- Update detailed reports and records of completed activities

- Attend daily meetings

- Understand AUTO CAD or BIM

- Other ad-hoc job that may be required from time to time

Job Summary – IUR/Inventory Lab Management

Years of experience needed –

· 4-5 years

Roles and Responsibilities:

· Engineering Project Specialist to support notebook/desktop PC HW tracking, inventory management, shipping arrangement, IUR distribution and support arrangement.

· Track HW(IUR) shipments

· Logistics - Shipping and receiving, shipment documentation.

· Customs clearance and related issue resolution.

· IUR management related process and communication.

· Distribute IUR and resolve any internal issues from team.

· Execute local IUR borrow & return request comply with policy.

· Maintain inventory of all HW(IUR), include HW recycle implement.

Education and Experience

Bachelor's or Master's degree in Business Management, Engineering, Computer Sciences, or equivalent.

Knowledge and Skills

• Basic PC Notebook/Desktop knowledge included HW system components parts and software apps.

• HP Notebook/Desktop system level operation include dash, BIOS flash and HW replacement would be plus.

• logistics experience, ODM background with general system regulation knowledge

• Able to think critically and detail-oriented, and able to prioritize tasks to solve problems efficiently.

• Strong interpersonal skills to build relationships and foster collaboration.

Years of experience needed –

· 4-5 years

Roles and Responsibilities:

• Support lab management, including

(1) keep analytical chemistry/materials testing lab equipment maintained and operating.

(2) coordinate frequent summarization of lab work and lab facilities.

(3) digitalization of lab analysis result.

• Provide technical support at the Material Science Lab in HP, including

(1) Operate analysis instruments for electronics products, including FTIR/ GCMS/ XRF/ SEM/ EDS/ Real time X-ray radiography/ metallographic sample preparation / Mechanical Testing Systems and Reliability Testing Systems.

(2) Operate metrology equipment – hardness, mechanical testing machines, optical measurement systems

(3) Perform quality, reliability and failure analysis on electronic product assemblies

• Respond and manage the timely response of customer requests/escalations.

Qualifications

· Associates degree in engineering, science or related discipline. Chemistry, Chemical Engineering, Materials and Mechanical related degree is a plus factor.

· Associating experience in material/chemistry/mechanical/quality lab management is a plus factor.

· Experience in industrial lab environment; proficient in microscopy, manipulation of digital photos and organization of data.

· Have experience in operating analysis machines, including FTIR/ XRF/ SEM/ EDS/ Real time X-ray radiography/ Cross section and polishing equipment / Mechanical Testing Systems orReliability Testing Systems. Experience in SEM operation is a plus factor.

· Excellent oral and written communication skills (in Mandarin) but enough reading skill in English.

· Strong computer, clerical and organizational skills, proficient with MS Office programs.

· Successful with minimal direct supervision and a high level of confidentiality, tact, diplomacy, and discretion to sensitive information.

Ability to multi-task. Proven problem solving techniques in a production environment

Job Description:

- Perform programme administration and logistics functions including managing registrations and queries, room set-up, catering and logistical arrangements, procurement and billing matters, administering programme evaluations

- Work with internal and external partners to ensure smooth delivery of end-to-end processes in programme administration, logistics, and system support

- Review processes to strengthen programme delivery and business operations

- Perform other ad-hoc administrative duties required by the department, such as coordinating speaker engagements, data compilation and analysis, scheduling meetings and taking meeting notes, etc.

Job Requirement:

• At least a Poly/ITE graduate with 2 years of relevant working experience, preferably in a programme / event administrative / role

• Excellent communication and written skills.

• Organized and meticulous.

• Team player, and able to work under pressure and short deadlines.

• Good interpersonal and customer service skills.

• Good problem-solving and time management skills.

• Proficient in Microsoft Office applications, Virtual platforms such as Zoom, Google Meet, MS Teams.

• Demonstrate a positive attitude with integrity and drive for excellence in work.

Salary: $13/hour

Working Arrangement: Mon-Fri

Working Location: Buona Vista

Contract Period: 6 months

Job Description
Responsibilities

Prepare Purchase Order and liaise with Production and vendors on orders
Manage payroll process timely and accurately and compliance
Daily Administrative work and settlement of receivables and payable, Reconciliation, prepare of Invoice.
Assist Purchasing, Accounts & HR Department on Filing and data entry.
Assist PA in overall administrative
Requirements

Able to Start Work immediately
Minimum 2 years of HR, accounts or Admin experience
Knowledge of full set accounts
Knowledge of employment legislation preferred
Excellent analytical interpersonal and communication skills
Proactive and can work independent
Good listening and speaking skills
Proficiency in English spoken & written

Responsibilities

• Front-desk administration;
• Handle calls and enquiries;
• Provide frontline service to all stakeholders such as parents, students, staff and the public;
• Manage the Sick Bay and attend to students and staff requiring medical attention;
• Provide administrative and logistical support for school operations, functions and events;
• Data entry and filing of records;
• Maintain lost & found records; and
• Other administrative duties as required by department/school.

Qualification & Skills

• At least 2 years of administrationexperience in which 1 year is preferably in a school context;
• Able to use e-mail and Microsoft Word. Basic knowledge of Microsoft Excel would be an advantage;
• A pass in English Language at ‘N’ level;
• A pass in Science at N or O level or its equivalent
• Able to communicate well in English (written and spoken) and preferably one other mother tongue language
• The Personnel should preferably be first-aid trained.

Contract Period: From 3 August 2024 to 2 August 2026 with an option to extend.

Working Hours: Mondays to Thursdays: 7:00am to 4:00pm; Fridays: 7:00am to 3:30pm, inclusive of 0.5 hour lunch break

For quick reach please email your CV to [email protected]

1. OFFICE ADMINISTRATION

· Oversee the general office administrative function, such as filing, receipt of goods, etc.

· Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff.

· Oversee the maintenance of general office facilities, such as security equipment, phone system, air-conditioning, hydroponics system, office furnishings, etc.

· Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and re-stock when supply levels are low.

· Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.

· Liaise with the legal advisor on any legal matters regarding contracts / agreements.

· Assist in the submission of grant applications and proposals.

· Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.

2. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

· Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel.

· Responsible for ED’s working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support.

· Organise and ensure that ED is well-prepared for meeting,

· Set up, coordinate meetings and take minutes.

3. BOARD ADMINISTRATION

· Arrange and coordinate Board Meetings & AGM.

· Prepare Agenda, take minutes and circulate approved minutes upon approval.

· Keep up-to-date contact details of Board Members

4. IT MANAGEMENT

· Provide IT support including email management, monitoring and backup of servers, installing and configuring hardware, software, network and printers, etc.

· Liaise with IT servicing vendor for all IT related issues.

Part time position available. Working hours: Half day from Mon to Fri

Salary: $2500-$2700

Work Location: Near Tai Seng MRT

Working Days: Mondays to Fridays

Working Hours: 8.30am to 5.15pm

Job Responsibilities

• Customer Support: Act as the first point of contact for customer inquiries via phone and email, providing prompt and courteous support. Escalate technical issues to the relevant teams when necessary.
• Billing and Invoicing: Handle monthly billing processes, ensuring accurate and timely invoicing for our services. Work closely with the sales and finance teams to address any billing discrepancies.
• Vendor Management: Maintain up-to-date records and reports on vendor performance, ensuring compliance with service level agreements (SLAs). Coordinate with vendors for issue resolution and service improvements.
• Reporting: Prepare and present regular reports on customer service metrics, billing accuracy, and vendor performance to management.
• Process Improvement: Continuously identify opportunities to improve operational efficiency, customer satisfaction, and internal workflows.
• Database Management: Manage and update customer and vendor databases, ensuring accuracy and security of data.
• Compliance: Ensure all activities comply with legal and company policies, particularly in data protection and privacy.
  

Requirements

• Nitec or Diploma in Business Administration, IT or related fields
• At least 1 year of experience in an administrative role, preferably within an MSP or IT services environment.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

HR Assistant/Executive

• Salary Range: S$2,800 - S$3,200
• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm

Job Description

• Support HR department on administrative functions.
• Maintain employee p-files.
• Update HR databases.
• Application/Renewal/Cancellation of work pass.
• Coordinate HR projects, meetings, and training seminars.
• Organise team building and other company events.
• Ensure proper filing of documents.
• Ad-hoc tasks as assigned by superior.

Job Requirements

• NITEC, Higher NITEC or Diploma in Human Resource Management.
• Minimum 1-year of relevant experience in HR administration.
• Candidate should have a good knowledge of Singapore’s employment laws.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Responsibilities:

• Data entries of all inventories movements

• Loading and unloading of inventories in warehouse

• Put away inventories

• Monitor goods movement and product quality

• Handling warehouse activities and perform annual stock-taking

• Picking and packing using tools and instruments

• Able to carry out physical work

• Housekeeping and data-cleaning

• Other Ad-hoc duties

Minimum Requirements:

• N level and above or other relevant qualification(s)

• Fluent English

• 0-3 years relevant warehouse experience

• Good working attitude and always willing to learn. Always taking initiative (proactive), open-minded and innovative.

• Good team player

• Provision in Excel and WMS system

•** Forklift License will be a plus point ( negotiable)

Candidates are encouraged to apply this position with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

GMP is currently partnering with a well-known healthcare institution to hire an (Snr) Administration Executive to oversee the expenses charges within the organization. You will be involved in the timeliness and accuracy of the expenses within the division.

You will be involved in the following

• Provide oversight to the charging and reporting sub-section
• Provide procurement support to the department, including office supplies, lab equipment and inventory to ensure smooth operations
• Plan and prepare budgets that are consistent with department and hospital strategies
• Monitor budgets (e.g. capex, opex, staff training)
• Prepare cost and fee reviews to ensure fiscal sustainability
• Compile and collate statistics of respective sections’ key performance indicators (KPIs)
• Manage projects relating to operations and administrative functions
• Provide support to clinical, research and education activities in the department through resource planning, workflow, costing and billing
• Assist in the formulation and implementation of contracts, partnerships and collaborations with other public or private entities

Requirements

• Bachelor degree, preferably with 2 years or more work experience in healthcare setting
• Positive attitude, proactive mindset and a willingness to take initiative

To find out more about this opportunity, please contact Steffan Lian at [email protected]
We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence : 11C3793 | Lian Cher Chieh | Registration No: R 1217705

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.
• Handle HR works on payroll, leaves management, staff permits application, manage and handle staff training and implementation of HR policies

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in both Mandarin and English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.
• Excellent communication skills
• Knowledge of local legislation on HR

We are seeking a detail-oriented Senior Executive / Executive to oversee operations administration tasks and ensure efficient management of various operational aspects within general cargo operation department.

The Job

1. Overtime and Pay Management:

• Collaborate with team leads to accurately record and update pay-related information (e.g., overtime, shift allowances, training allowances, off-in-lieu) in the e-HR system.
• Ensure that overtime is approved promptly by section heads and department heads within specified timelines, facilitating smooth payroll processing and compliance with organizational policies.

2. Operation Billings

• Ensure accurate billing for rental of steel spreaders and handling additional vessel requests.
• Raise any other billing matters, such as credit notes and supplementary bills

3. Water Supply Management

• Ensure the timely and accurate closure of water supply billings.
• Collaborate with relevant authorities or service providers to schedule and coordinate water meter servicing and replacements as needed.

4. Vehicle Management:

• Oversee completion and filing of vehicle checklists.
• Ensure proper maintenance and readiness of company vehicles for 24-hour operations.
• Monitor fuel usage and ensure correct fuel token usage corresponding to vehicle numbers.
• Maintain accurate fuel records and reconcile with supplier invoices.
• Schedule regular servicing of vehicles and manage repairs promptly.
• Ensure timely renewal of vehicle road tax and follow up on contract extensions with relevant departments.

5. Assets and Inventory Management:

• Manage replenishment of stocks and stationery items essential for general operation department.
• Ensure all office equipment, pedestals, cupboards, lockers, and workstations are well-maintained and available for use.
• Account for and properly issue consumable items to general cargo operation staff.
• Maintain accurate inventory records and ensure items are properly accounted for during loan applications.

6. Other Responsibilities:

• Assist in implementing new projects to enhance operational efficiency.
• Support supervisors in improving administrative processes within the general cargo operation department.

Job Requirements:

• Diploma or degree in Business Administration or related field preferred.
• Candidates with no experience are welcome to apply
• Previous experience in operations administration or similar roles will be advantage
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft software
• Excellent communication and interpersonal skills.

• Provides leadership to the sales team
• Motivates and encourages sales team to ensure quotas are met
• Reviews and analyzes sales and operational records and reports; uses data to project sales, determine profitability and targets, and identify potential new markets.
• Identifies and analyzes customer preferences to properly direct sales efforts
• Assigns territories and sets quotas for sales teams
• Consults with potential customers to understand their needs; identifies and suggests equipment, products, or services that will meet those needs
• Resolves customer complaints, staffing problems, and other issues that may interfere with efficient sales operations Collaborates with executive leadership to develop sales quotas and strategies
• Prepares sales budget; monitors and approves expenses
• Acts as company representative at trade association meetings.
• Performs other duties as assigned
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite or related software

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Recruiting and training personnel and allocate responsibilities and office space
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

About Us

Green Link Digital Bank is Singapore's inaugural wholesale digital bank focusing on supply chain finance, mainly serving MSMEs, and aiming to help MSMEs grow and improve digitization.

We are looking for a Credit Admin to grow our business.

Responsibilities

• Ensure seamless processing of credit facility disbursement for loan products, Trade and Supply Chain Financing Products.
• Possess good drafting skills and be able to draft and/or vet letters of offers, ensuring that all approved terms and conditions for the banking facilities and the Bank’s standard requirements are accurately incorporated and adhered to.
• Verify that all loans are approved in accordance with the Bank’s Lending Authority Limits.
• Work with RMs and appointed solicitors to ensure that loan documentation complies with approved T&Cs and is properly executed.
• Ensure that all conditions precedents are properly met before facilities are implemented or availed, otherwise ensure proper approval obtained for all exceptions in accordance with preset guidelines.
• Provide support to business teams in credit transaction management such as setup credit facility into core banking system, monitor outstanding documentation, safe keeping of security and facility documentations.
• Perform limit monitoring to ensure approval is duly obtained for credit facility limit excess and overdue loans (if any) in accordance with the Bank’s policies and guidelines.
• Perform verification of covenants for compliance in accordance with the offer letter/facility agreement
• Assist to perform 1st level AML check for transactions, SWIFTs name screening.
• Provide cross functional support within the Operation Centre Department when required.
• Identify opportunities and initiate suggestions for improvement.
• Provide support for ad-hoc projects on behalf of the department and to participate in UAT testing.

Requirements

• Degree or Diploma Holder with 5-6 years of corporate banking working experience.
• Prior working experience in loan documentation unit is preferred.
• Meticulous and ability to work independently.
• Good interpersonal and communication skills with ability to multi-task while staying oriented.
• Technological orientation with proficiency in Microsoft Office (Word, Excel, PowerPoint) and MS Outlook.

Admin

• 5 days [ 10am - 6pm ]
• Bukit Merah Central
• $2,000 - $3,000

Tasks & responsibilities

• Provide high-quality administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors and service providers to ensure smooth operations.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings, team building activities, and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Assist in budget preparation and monitoring, including tracking expenses and processing invoices.
• Maintain daily and monthly expense records accurately & Assist with filing and scanning of documents.
• Handle all other administrative tasks as required by the office manager.

Qualifications & experience

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

-Financial Services/CBD Area-

Looking for Admin staff at a financial/investment-related company

Small and efficient office environment with friendly and comfortable atmosphere, where everyone gets along well!

Title:Assistant Manager

Job Description:　

-Accounting tasks: Monthly expense settlement (invoice processing, employee reimbursement), and other banking procedures.

-General affairs tasks: Registration-related tasks, IT equipment management, meeting/travel arrangements, etc.

-IR (Investor Relations) tasks: Creating Japanese/English documents (primarily external Microsoft PowerPoint presentations and Excel data input/updating).

Requirements:

Experience in administration or office management in Singapore.

Business-level English proficiency (used in internal and external communication).

Business-level Japanese proficiency (JLPT N1).

Basic understanding of financial accounting, experience working in a small office is welcome.

Other Information:

Salary: SGD5,000 to 7,000/month (depending on experience) + VB

AL: Starting from 24 days/year

Medical insurance: Available (full coverage for panel clinics)

Work from home : Twice a week

Apply online or feel free to contact me directly for more information about this opportunity.

Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
--------------------------------------------
EA Personnel Name: Saki Yoshida | EA Personnel Registration Number: R2091301 | EA Licence Number: 90C3026

• Salary up to $8,000 with Bonuses
• Experience in manpower planning and budgeting
• Consultancy background is preferred

Responsibilities:

• Collaborate with Business Units during their reorganization, offering guidance on manpower requests.
• Investigate reorganization possibilities, emphasizing areas with potential synergies or a significant amount of administrative/transactional work that could be streamlined or automated.
• Supervise the precise upkeep of the organizational structure and positions in Success Factor.
• Act as the primary coordinator for the annual Manpower Budgeting Exercise for the Head Office, involving communication with divisions, reviewing their plans, and preparing presentations for Management clearance.
• Coordinate with Payrolls to execute budget cost planning for the upcoming Financial Year.
• Verify the accuracy of monthly workforce metrics for reporting purposes.

• Hold a Bachelor's degree from a university.
• Minimum of 5 years of experience in HR manpower planning and organizational development within a commercial setting, demonstrating proficiency in handling organizational dynamics issues and successfully executing enterprise-level change programs.
• Capable of working autonomously, effectively managing competing priorities, and performing well under pressure.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

Hey, recent grad!

• Well Established Company
• Basic $3000 - $4000 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: North
• Working hours: Normal Working Hours

Job Responsibilities:

• Responsible for accounts duties including monthly profit and loss, quarterly GST, accounts payable and etc.
• Responsible in payroll processing and payroll administration
• Handle work pass application, renewal and cancellation and work pass related matters
• Handle invoicing to customers, daily entry of payment from clients
• Monthly commission claim from sales staff
• Handle road tax and renewal of insurance for company vehicles
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma/Degree in Finance or Accounts qualifications with 1-2 years’ relevant working experience
• Training provided for those lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Established university seeking for Head of Administration, (1 Year Contract Convertible, Up $10K)

Working Location: Near Pioneer MRT

Working Hours: Mon to Thur (8.30am to 5.45pm) and Fri (8.30am to 5.15pm)

Responsibilities:

Strategic Planning and Implementation

• Work closely with the Chair in charting the strategic directions and roadmaps of the school in alignment with goals.
• Work with the central administrative offices and college to align and coordinate workflow processes between functions and departments within the university
• Drive administrative excellence as a potential strategic advantage for the University.
• Oversight of strategic communications at the school.

Organization and Operations Excellence

• Accountable for all functional operations and administrative matters of the School. This includes (but is not limited to) areas in outreach and communications, specialized technical and technological laboratory support, international relations, research and grant administration, student care, facilities and general administration).
• Partner with respective functional business partners to address the school’s needs related to human resources, IT, finance and procurement.
• Oversee and optimize the use of resources and develop systems and processes to support the initiatives of the School with adherence to corporate policies and guidelines.
• Proactively develop, review and drive improvements in the School’s structure, systems, policies, processes and work to enhance organizational effectiveness.
• Analyze statistical data and make recommendations on report and proposal submissions to the Chair.
• Oversee planning and execution of student exchange programs and School’s major events.

Budget Planning and Allocation

• Oversee the overall financial operations of the school including financial reporting and analysis, budget planning and monitoring, as well as asset management, for financial effectiveness.
• Review, recommend and drive process improvements to the School’s structure, systems, policies and procedures with the aim of creating effective teams and a conducive work environment for the school
• Serve as an advisor to the Chair and Associate Chairs to ensure that the overall School’s operations are in accordance with the University’s policies and guidelines.

Requirements:

• Degree from a recognized university and with at least 15 years of working experience.
• Preferably at least 8 years of experience in a senior managerial role or in operations management and a proven record of excellent performance
• Prior administrative experience in an institute of higher learning will be an added advantage.
• Strong in strategic thinking and has an analytical mind
• Strong operational experience, IT savvy and proven managerial experience in strategic planning and financial budgeting planning
• Excellent collaborative and leadership skills
• Confident and proactive with demonstrated dynamism and resourcefulness in problem solving.
• Highly adaptable and self-motivated with lots of initiative to take on new challenges.
• Excellent interpersonal and communication skills to build a sense of community within the school.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1223746 Tan Eng Kah (Chen Yunjia)

Responsibilities:

• Support the HR budget planning and monitoring process.
• Responsible for day-to-day HR administration duties.
• Issuing of staff ID and uniforms for new employees.
• Monitor and process employee claims.
• Monitor employees’ leave records.
• Conduct staff engagement/ team bonding activities.
• Assist in HR recruitment activities from job posting to arranging interviews.
• Assist in onboarding procedures for new hires.
• Manage the coordination and administration of training function.
• Responsible for training administration activities for the company.
• Manage and keep up-to-date training records.
• Oversee the completion of e-Learning modules.
• Coordinate the payment of invoices with the trainer and finance.
• Ad hoc duties as assigned.

Requirements:

• Diploma or Degree in Human Resource Management or equivalent.
• At least 1 – 2 years of working experience in Human Resource & Administration.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.