Position Overview:
We are seeking an organized and detail-oriented Accounts Receivable Executive to manage and oversee the timely collection of outstanding invoices and payments. The successful candidate will play a key role in ensuring that the company’s cash flow remains steady by efficiently managing the accounts receivable process, including invoicing, collections, and follow-ups.
Key Responsibilities:
1. Invoice Management:
- Generate and issue invoices to customers based on contracts or agreements.
- Ensure that invoices are accurate and reflect the correct terms and pricing.
- Maintain accurate records of all invoicing activities.
2. Payment Collection:
- Monitor outstanding accounts and follow up on overdue payments via phone, email, or written communication.
- Collaborate with customers to resolve payment disputes or discrepancies in a professional manner.
- Record payments received and allocate them appropriately in the accounting system.
3. Accounts Reconciliation:
- Reconcile customer accounts to ensure accurate records of outstanding balances.
- Prepare aging reports and analyze account status to identify potential collection issues.
- Work with other departments, such as sales or customer service, to resolve account discrepancies.
4. Credit Control:
- Monitor and manage customer credit limits, ensuring adherence to company credit policies.
- Assess risk and recommend changes to credit terms for high-risk customers.
- Provide timely updates to management regarding the status of customer accounts and credit limits.
5. Reporting and Documentation:
- Prepare daily, weekly, or monthly reports on accounts receivable status, including outstanding balances, aging reports, and collections performance.
- Assist in month-end and year-end closing procedures as required.
- Maintain and update accurate records of all communication with customers regarding payments.
6. Collaboration:
- Work closely with internal teams such as Sales, Customer Service, and Finance to ensure smooth processing of invoices and collections.
- Provide excellent customer service and maintain professional relationships with clients while ensuring prompt payment.
7. Compliance:
- Ensure compliance with company policies and relevant accounting regulations.
- Assist with audits or internal reviews as needed, providing accurate and timely information regarding accounts receivable.
Skills & Qualifications:
- Education:
- Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or a related field preferred.
- Experience:
- 2-4 years of experience in accounts receivable, credit control, or a related finance role.
- Prior experience working with accounting software (e.g. D365, etc.) is an advantage.
- Skills:
- Strong knowledge of accounting principles and practices.
- Excellent organizational and time-management skills with a keen attention to detail.
- Ability to analyze and resolve payment discrepancies.
- Proficiency in MS Excel and other office tools (Word, Outlook, etc.).
- Strong communication skills (both written and verbal) with the ability to deal effectively with customers and internal stakeholders.
- Problem-solving skills and the ability to work under pressure to meet deadlines.
