Total 56 Full-time job vacancies in PAS-Boon Lay CC

Key responsibilities include:
 

Training for PA Staff and GRLs

• Supports the conduct of courses (face-to-face, virtual or blended) to enhance the capabilities of GRLs and PA Staff.

• Assists to prepare training materials (facilitator’s guide, learner’s guide, PowerPoint, e-learning course wares etc) and learning aids (learning posters, videos, activity props, etc) for the conduct of the course.

• Assists in reviewing the course through evaluation forms, surveys and focus group discussions with learners.

Management and Organisation of Training Programme

• Manages all training supplies, activity props and learning aids.

• Works in taskforces and project teams to enhance NACLI’s training quality.

• Collates and reports GRL and PA Staff training data such as course schedules, course runs, attendance, number of learners, learners’ profiles etc.

• Compiles data on speakers’ profiles for leadership dialogues / Community of Practices (CoPs) and leadership programmes, where relevant.

Stakeholder Engagement

• Liaises with NACLI departments, PA Divisions (Constituency Offices, HQ Divisions, etc) and vendors to facilitate and implement GRL and PA staff courses.

• Liaises with NACLI departments, PA divisions and vendors to schedule training dates, coordinate venue for training, and ensure all administrative and logistics support are provided to create a conducive learning environment for learners and facilitators.

Finance & Support

• Assists in procurement process such as preparing specifications for GeBIZ ITQs, selection committees and awarding of contracts in liaison with NACLI’s Training Operations department.
   
• Provides secretariat or manpower support for meetings and other NACLI programmes which may be conducted during weeknights and weekends.

Other Duties

• Other ad-hoc duties not covered under main responsibilities and duties.

What we are looking for:

Requirements:
 

• Minimum - Professional qualification or formal training in training and development, education, research or business management-related discipline

• Minimum - At least six months related working experience in training and development, education, research or business management and practical knowledge in training coordination and management

• Desired - One year related working experience in training and development, education, research or business management and practical knowledge in training coordination and management

Only shortlisted candidates will be notified.
Successful candidates will be given a 3-year contract.

What you will be working on:

Key responsibilities include:

• Plan, design and develop training curriculum and programmes for learners that include staff of People’s Association, grassroots leaders, students leaders and relevant public agencies.
• Conduct training needs analysis and regular reviews of training programmes.
• Experiment with multiple training modalities and leverage tech-enabled and other innovative instructional methods to enhance learner engagement and increase effectiveness of learning interventions.
• Engage stakeholders and other partners in the course development and delivery process in support of training outreach initiatives.
• Facilitate training delivery to ensure positive learning experience for learners.
• Evaluate learning effectiveness of training courses and programmes.
• Plan and execute both synchronous and asynchronous training programmes of various modalities.

What are we looking for:

Requirements:

• Must be able to conduct training on weekends
• Minimum 3 years’ experience in a training environment or equivalent
• Possess strong presentation, writing and communication skills
• Professional qualifications in Adult Learning, Training & Development or Social Sciences will be added advantage
• Demonstrate forward-looking and innovative mindset, as well as strong tech orientation to experiment with and facilitate learning of the future
• Possess applied knowledge and experience in facilitating adult training, courseware development and/or learning technology design and implementation, preferably in community and social development sectors

Only shortlisted candidates will be notified.
Successful candidates will be given a 3-year contract.

What you will be working on

• Conducting primarily quantitative analysis of research and administrative data using Excel and appropriate statistical methods and software. This includes interpreting datasets to derive meaningful insights and recommendations, e.g., what other data to collect to deepen the analysis.  Where appropriate, to identify correlations, trends, and predictive patterns within the data. This may involve regression analysis, and other advanced statistical techniques.
• Creating clear and visually compelling data visualisations, such as charts, graphs, and dashboards (e.g., Tableau dashboards), to effectively communicate analytical findings to stakeholders. Being able to draw attention to key findings through the story that emerged from data.
• To a lesser extent, conducting qualitative analysis of textual data collected from, e.g. open-ended questions in surveys, focus group discussions, and in depth interviews.  Being able to elicit themes and develop questions to further deep-dive into areas of interest.
• Preparing reports and presentations to effectively communicate the analytical findings to stakeholders.
• Engaging stakeholders to understand their research needs, communicate analytical findings, and gather feedback to ensure that the analytical insights align with organisational objectives.

What we are looking for

• Analytical and Critical Thinking. Able to analyse issues and problems, and think independently and critically.
• Planning and Organisation. Able to define objectives, and plan and organize efforts, time and resources to achieve them.
• Independent and Team Work. Able to work both independently and collaboratively in a team.
• Professionalism and Achievement Orientation. Self-motivated with high standards of professional excellence and drive to contribute to the success of the organisation.

Strategic/Operational Planning

• Formulates and reviews plans for the development of Grassroots Organisations (GROs) in the constituency to achieve a highly liveable neighbourhood and a harmonious community.
• Spearheads the Annual Constituency Workplan processes to align the GROs and community partners in the constituency.
• Anticipates potential local community and integration flashpoints, identifies needs of and outreach to residents in the constituency, and supervises the planning and implementation of community programmes to meet the needs and strengthen interaction/engagement.
• Identifies weaknesses and areas for improvement for the GROs in the constituency and provides guidance to strengthen the effectiveness and capabilities of GROs.

Operation

• Strategise and work closely with the key stakeholders on the direction of the constituency & address critical stakeholder matters  
• Facilitates, motivates and guides Grassroots Leaders (GRLs) to perform their key role as community builder in building better relationships amongst residents and enhancing closer partnerships with corporate and community stakeholders.
• Facilitates and provides thought leadership for monthly Citizens’ Consultative Committee (CCC) and Community Centre/Club Management Committee (CCMC) meetings to meet the national and PA objectives.
• Provides administrative support and guidance to the GROs to facilitate effective implementation of their community outreach and engagement programmes.
• Assists the Group Constituency Director (GCD) in the planning and execution of community projects at Group Representation Constituency (GRC) and District levels.
• Supervises the overall administration of the CO to facilitate the effective and efficient functioning of the CC(s) and RC Centres.
• Oversees proper accounting and cash management of the GROs and their sub-committees to ensure good governance and compliance of PA Financial Rules and Regulations.
• Submit progress reports on the constituency and GROs, provide feedback and recommend changes and improvements to PA Headquarters, thereby facilitating communication and co-ordination between the field and PA.

Engagement

• Constantly monitor and be nimble to socio-political changes and new government policies so as to guide the GROs in their communication and feedback processes with the residents.
• Explains government policies, facilitates discussion and channels feedback to appropriate parties to develop and strengthen the GROs as an effective communication channel between the government and the people.
• Plans and coordinates the implementation of Wellness Programme, Emergency Preparedness, Community Sports, Integration, Family Life, Youth and other community-building programmes to widen outreach and deepen engagement.
• Set up and strengthen partnerships with community stakeholders such as VWOs, Merchant Associations, religious organizations etc.
• Promotes PAssion Card and use of PAssion Card membership information for better outreach and engagement with residents.
• Facilitates the formation and development of Social Interest Groups for wider outreach and more sustainable and quality engagement with residents.

Development

• Plans and co-ordinates the recruitment, training, appointment and renewal of GRLs to ensure a high-level of involvement and minority-group participation.

• Supervises and motivates staff in the CO, to ensure optimum utilisation of human resources and delivery of quality services in achieving constituency and PA’s overall objectives.

OUTREACH AND ENGAGEMENT

• Plan, organise and execute events and programs.
• Provide opportunities for people to interact and work together, creating social networks leading to a more cohesive community.
• Assist all partnering place makers with regulatory needs.
• Work with relevant Stakeholders in Wisma Geylang Serai (WGS) and other Government agencies to create a cohesive and intelligible structure to realise the objectives and goals for the place-making ideas.

PROJECT MANAGEMENT

• To assist in the planning and definition of of various projects for the GSPD
• Assist in activity planning and the sequencing of the sub-projects
• Work on the project timeline for the various sub projects
• To create the belt around arts and cultural activities Through engagements with the partnering government agencies, the place making ideas must animate the precinct, rejuvenate structures and streetscapes and bring the diverse community together.
• To be able to integrate arts, culture, activities and creative events in the development project.
• To organize various programmes and events for the various spaces within the cultural belt.
• To handle and manage the Geylang Serai Precinct Development (internal and external) to operational excellence in programming such activities and events.
• To co-ordinate and take charge of the full spectrum of all events and activities. Be very fastidious and mindful of all optics and have eye for detail on creativity, designs and colour combinations.
• Develop and implement creative place-making strategies and creative ideas on cultural and heritage related programmes and activities.

ADMIN, FINANCE & PROCUREMENT

• To assist the AD on all Admin, Finance and procurement matters relating to GSPD
• To work on various quotations and tenders for all sub projects for the GSPD.
• To assist AD to manage all matters within the scope of GSPD
• Support and facilitate the place making commission through all modes of communications and to ensure that all the short and long term plans are well coordinated.
• Pilot and promote engagement efforts in the precinct development neighbourhood programs.

IPOG staff are also to perform the following duties:

To implement meaningful and innovative national and community programmes             

• Scheduled duties to cover weekday night programmes and weekend programmes
• Scheduled to manage and execute national programmes for WGS that requires multiple meetings, rehearsals and planning. Some of these events are Annual Bazaar, Monthly Cultural Events, Bulan Bahasa, etc.

To foster strong partnerships and networks

• Appointed as secretariat to various committees such as Programme Advisory Committee, Precinct Development Inter-Agency Committee, WGS Social Network Committee, Facilities Management Committee, Integrated Programming Committee, Kurnia Operations Committee and M3
• Scheduled to attend monthly CCC and CCMC meetings in the evenings
• Multiple ad-hoc ‘after office hours’ engagements and meetings with MMOs, VWOs and other non-government organisations whom are volunteers and can only meet after work

To assist in facilities management services of common properties at Wisma Geylang Serai

• Scheduled to perform random surprise checks on facilities, security, cleaning and tenants at odd hours

To assist in the day to day operations of Malay Muslim Organisations (MMO) office

• Manage Kurnia (MMO Hub) as and when required of which operating hours are beyond office hours

Other ad-hoc duties not covered under main responsibilities and duties.

• Performs other duties assigned by the General Manager and Senior Officers of WGS