Job Title: Admin Assistant - Technical (ID5048)
Location: Jurong East
Working Hours: Mon to Fri, 8.15am to 5.45pm
Salary: $1800 to $2200

Job Description:
• To oversee & ensure general office admin (including data entry) in the department.
• To record & report attendance & leaves application and medical appolntment for Technical department's staff.
• To assist Technical Manager to prepare courier services, claims and schedule meeting/s.
• To assist Technical in purchasing of equipment and ordering of lab reagents.
• To assist Technical in preparing daily QC reports, COAs, SDS, Specifications, Calibrations and others.
• To assist Technical in managing ISO IMS documents.
• Other general activities of a Technical nature.
• Any other duties as assigned by the Head of Technical.
• To support and implement ISO 9001 and ISO 14001 procedures and initiatives

Requirement:
• Must have experience as Admin Assistant
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• SAP Knowledge is an advantage
• Able to work independently with minimum supervision.
• Able to work in fast paced environment

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Candidates should have demonstrated potential for strong research and teaching activities or possess experience in curriculum development and pedagogical innovation and knowledgeable in areas related to biomedical engineering which may include:
• Biomedical engineering design
• Cellular bioengineering and tissue engineering
• Fundamental biomechanics and tissue biomechanics
• Bioanalytical methods and biosensors
• Artificial intelligence for biomedical engineering
• Personalised medicine or AI in medicine

Qualifications

Candidate should have a PhD degree in biomedical engineering, life sciences and medicine or a related field, preferably with teaching and post-doctoral research experience and is able to contribute towards major collaborative programs in engineering.

Responsibilities:

• Assist in displaying, arranging and sorting of goods
• Attend to customers’ enquiries and handle feedback when necessary
• Involve in cashiering duties
• Responsible for stock taking and inventory control
• Any other ad hoc duties as assigned

Requirements:

• No experience is needed for this position, training will be provided
• Ability to communicate in English effectively
• Possess good communication and interpersonal skills
• Customer service oriented

Working Location:

• Teck Whye

1. Maintain equipment and systems

• Supervise and assist in driving direction and strategy for optimal maintenance of building-related equipment and systems with respect to the business activities to enhance function efficiency and effectiveness
• Supervise and assist in cross-departmental collaboration on maintenance and repair activities to minimise equipment downtime at customer's sites
• Supervise and assist in formulating pre-emptive strategies to de-risk the building-related equipment and systems from major equipment and systems failures and malfunctions
• Supervise and assist in financial and budgetary requirements of maintenance plans to company's implementation on customer's sites

2. Conduct operations

• Supervise and assist in developing strategic partnerships with stakeholders on operations
• Supervise and assist in establishing best practises for execution and documentation of operations activities
• Supervise and assist in formulating pre-emptive strategies to de-risk the building related equipment and systems from major equipment and systems underperformance

3. Manage responses to emergencies and crisis

• Supervise and assist in driving continuous improvement of company's emergency response planning and crisis management framework
• Supervise and assist in overseeing emergency responses in the company

4. Manage health, safety and environment

• Supervise and assist in establishing strategies and frameworks to drive compliance with Workplace Health and Safety (WSH) and Environmental Management System (EMS)
• Supervise and assist in formulating proactive strategies for mitigation of WSH and EMS accidents and incidents
• Supervise and assist in establishing company's sustainable engineering strategies, procedures and guidelines

5. Manage people and organizational functions

• Supervise and assist in establishing the operating and resourcing structure for the function to support business objectives
• Supervise and assist in contributing to the development of the company's risk management framework
• Supervise and assist in driving continuous improvement strategies and change management initiatives at company's level
• Supervise and assist in driving strategic partnerships with internal and external stakeholders

The Institute of Molecular and Cell Biology (IMCB) is a premier research institute at A*STAR whose mission is to harness biology for transformational bio-therapeutics and diagnostics. In this role, you will be working with the IMCB researchers, grant agencies as well as A*STAR finance, councils, and the central research office to provide relevant grant-related support to the institute.

Job Description: the role includes, but is not limited to, the following:

• Ensure that all grant proposal submissions meet the requirements as set by the respective granting agency.
• Review annual progress reports and final reports for various grants and ensure that these are submitted on time.
• Attend to requests from the granting agencies pertaining to budget scrubbing, letter of award and other steps required for timely activation of new grants.
• Assist investigators with changes related to their grants (deviation/variation requests).
• Work closely with A*STAR research office, councils, and finance regarding ad hoc requests for grant-related data and pending tasks.
• Serve as the institutional admin and help with creation and activation of accounts for grant-related portals such as IGMS and iGrants.
• Tabulate and track the grants of the institute to ensure easy extraction of grant data whenever required.
• Promptly attend to grant-related queries from investigators.
• Define timelines for internal review and approval SOP of grant calls and communicate to researchers for grant applications.
• Monitor, report and analyse grant application activities as well provide timely updates to management on grant status.

Requirements:

• Minimum Bachelor’s degree, preferably in Life Science or equivalent.
• Preferably with at least 3 years of working experience.
• Experience and/or keen interest in work related to governance/ policy/ research administration, especially in the research & development sector, is an advantage.
• Good team player with excellent written and oral communication skills.
• Excellent time management skills.
• Meticulous, resourceful, able to multi-task and work independently.
• Able to work collaboratively with internal and external stakeholders across functional groups and levels.
• Interested in science and technology.
• Proficient in M365 and related applications.
• Prior experience in dashboard reporting and/or project management is a plus.

Work Arrangement

• Days: Monday - Friday
• Time (Regular day): 1pm - 7pm
• Time (MOE holidays): 7am - 7pm (shifts available)
• Location: Bukit Timah Plaza
• Commitment: min 3 months and above
• Hourly Rate: $12 - $15 / hr

Job Description

• Supervise students with their daily routines, including meal time, homework supervision, academic learning and recreational activities
• Provide care, guidance and support to primary school children outside of their school hours
• Assist the main teacher with classroom management
• Assist in organising and delivery of holistic programmes (both indoor and outdoor)
• Create a safe, nurturing and positive learning environment for students
• Accompany children home on the school bus after school
• Other adhoc duties as required

Job Requirements

• Min. GCE A level/Diploma in any discipline
• Able to coach primary school subjects adequately
• Strong communication skills
• Genuine interest towards guiding and nurturing children
• Undergraduates are welcome to apply
• Prior experience in student care/enrichment setting would be an advantage

The Finance Assistant will support the Finance Manager in various financial functions, including accounts management, financial reporting, and analysis. The successful candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities effectively.

Responsibilities:

Record Accounts Payable

· Record vendor invoices in system

· Process payments

Record Accounts Receivable

· Process billing and recording in system

· Record receipts in system

· Support to follow up on overdue receipts

General Accounting/ Close process

· Manage accruals, prepayments, recoverable accounts

· Prepare monthly balance sheet, bank reconciliations, follow up on outstanding items

· Support preparation of financial reports

· Support preparation of quarterly GST reports

Fixed Assets process

· Capitalise fixed assets in system

· Run depreciation

· Support to year-end audit preparation.

· Support ad-hoc Finance/Accounting process improvement process or any finance or accounting related ad-hoc projects

· Prepare financial statement for XBRL reporting and submission.

Qualifications

· Diploma in Finance, or related qualifications

· Eye for details, proactive and willing to take on challenges.

· Experience and proficiency in Microsoft office tools/programs.

· Good communication skills and systematic thinking.

· Responsible and positive work attitude with good abilities to deal with challenging tasks in a fast-paced environment.

Responsibilities:

• Monitor, maintain and order office supplies and equipment but not limited to Stationaries, Groceries, Medications, Pantry items, toner
• Monitor and maintenance of existing office facility and equipment
• Vendor management such as but not limited to cleaning, pest control, planter and servicing company
• Source for items and comparison of quotations
• Ensure related items have been invoiced and liaise with Finance for payment
• Assist in office main tenant and building management matters (e.g. fire drill, annual electrical shutdown, PA testing)
• Responsible for mail sorting, distribution and courier services
• Perform any other ad-hoc duties as assigned

Requirements:

• Diploma or Degree in any field
• Between 1 to 5 years of relevant experience in office administration and/or General Affairs
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Ability to work well with management and staff at all levels
• Good working attitude, tactful and possess excellent communication skills
• Interested applicants may also send their resume to [email protected]

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• The Research Assistant will work closely with the Principal Investigator on several research projects on using machine learning in chemical and control engineering problems
• The Research Assistant will help to develop machine learning models for both theory and applications in advanced control systems

Job Requirements

• A Bachelor degree in a relevant area, e.g., Chemical Engineering, Control Engineering, Computer Science, Chemistry, etc.
• Experienced in machine learning, optimization and programming languages (e.g., python, Matlab, C++, etc)
• Any experience with 1) advanced control, 2) machine learning theory and applications, and 3) chemical engineering and chemistry is a plus

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Research Assistant will work closely with the Principal Investigator (PI) to design and build desirable microstructure to enhance mechanical properties of steels by additive manufacturing.

The job scope of this position is:

• Conducting literature reviews and understanding state of the art
• Planning and implementing experiments
• Developing simulation models to guide microstructural engineering
• Analysing the experimental and simulation data
• Writing progress reports and research papers

Qualifications

• Bachelors/Masters Degree in Materials Science or Mechanical Engineering
• Knowledge of metallurgy and microstructural engineering is highly required
• Expertise in microstructural characterisation techniques (e.g. TEM, EBSD and FIB) and mechanical testing
• Expertise in numerical simulations (e.g. phase field, FEM)
• Experience with metal additive manufacturing (e.g. powder bed fusion, directed energy deposition) will be advantageous
• Good publication record will be advantageous
• Self-motivated, good team player

Job position summary

Reporting to the Group Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team.

Key Roles and Responsibilities

• Liaise with Manager/ Superintendents for prompt supply of technical spare parts or vsl repair jobs.
• Handle purchasing activities as well as arranging logistic to connect the spares to the vessels.
• Create job sheet in Tally Accounting system and Issue PO to vendor.
• Provide delivery note/ proforma invoice/ packing list to the vendor for delivery.
• Send enquiry/ requisitions to suppliers worldwide for quotations of supply of technical spare parts.
• Liaise with vessels on any information required pertaining to requisitions.
• Follow up with quotation from suppliers.
• Assist in logistics arrangement (air freight/ sea freight/ land transport/ sea transport)
• Liaise with agents and ships for supply of spare parts and sometimes repairs to vessels worldwide.
• Document filing / sending final costing to accounts for billing/ Invoicing.

Relationship

• Technical and Accounts Department

Job experience, functional knowledge & qualifications

• 1 – 2 years administrative experience is preferred
• Minimum A-level/ITE/Diploma holder
• Fresh graduate with a good attitude will also be considered
• Basic knowledge of Energy Management Systems and / or energy conservation methods is an advantage

Competencies

Level 1

Level One Competencies

Effective decision-making

• Analysis & Problem Solving

Interacting with others

• Collaboration, inclusion & teamwork
• Listening and communicating

Driving high quality

• Customer focus
• Planning & organizing
• Initiative
• Accountability

Four Seasons Hotel Singapore

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with an award-winning dining and 24-hour fitness. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

Assistant Manager, Concierge

The Assistant Manager, Concierge is responsible for accurately assessing the guest’s needs and requests and then providing personalized recommendations. He / She will assist in leading the Concierge Team to deliver personalized recommendations, taking every opportunity to provide service beyond our guest’s expectations.

The incumbent will need to work with the appropriate individual or department (eg., Guest Services, Front Desk, Housekeeping, etc) to provide a seamless experience for our guests.

Join us Now!

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/disability/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurants

Responsibilities:-

•Provide personalised care to the elders in gentle, empathetic, efficient, and timely manner

•Treat each elder, regardless of circumstances, with consideration, dignity, and respect at all times

•Review and implement all aspects of Care Plan with/for the elders

•Measure and record vital signs (temperature, blood pressure, pulse, or respiration rate) as requested by staff nurse / case manager and / or physician

•Assist in the daily living of the elders – feeding, showering and changing diapers

•Prepare and cook simple meals and snacks for elders following nutrition guidelines, elders’ dietary restrictions / allergies and preferences. Serve and assist elders with dining.

•Maintain a clean and safe environment for the elders - launder personal clothing for elders, simple housekeeping such as change bed linens and / or make beds

•Assist with coordination of transport for elders and / or elders using wheelchairs or assisted walking (use of life equipment)

Requirements:-

•Minimum GCE 'N' level or equivalent

•Possess WSQ Certificate in Healthcare (Nursing) or relevant certificates will be an added advantage

•Possess basic IT skills

•Rotating Shifts

EA: 23C1698

EAP: R1879425

Company Description

Our client is a Singapore based deep technology start-up that offers best-in-class A.I. androbotics solutions for the air cargo and logistics industry. We aim to transform the US $ 6 trillionlogistics industry by bringing innovative A.I. and Robotics solutions that help revenue growth and deliver increased profitability across industry participants. They are currently working with large players in the air cargo industry such as Etihad Airlines, dnata (Emirates group), SATS, WFS, Emirates SkyCargo, Menzies Aviation etc., The roll out of our solutions, requires deployment at different locations for the Airline and Ground handling stations across the globe. Deployments are envisaged in South Korea, Vietnam, Thailand, Abu Dhabi, Germany, Netherlands, UK & the US, besides potential locations in Southeast Asia.

They are looking to build a team of committed talented individuals who are passionate about being at the forefront of deploying transformative solutions. They seek independent thinkers who have a strong belief in their capabilities, self-starters who believe in letting their work speak for them.

Job Description

The Billing & Accounts officer has the responsibility for managing day to day accounts related activity and more importantly putting in a process to manage customer billing to ensure timely billing and collections. The candidate should have some experience in managing billing for SAAS solutions and lease subscriptions. Additionally, the candidate should have experience in creating consolidated invoices based on consolidating effort from across multiple user centres. The candidate will also be responsible for managing supplier bills and creating payment schedules.

Job Requirements

• Responsible for daily finance operations include invoicing, payments, receipts and any account payable transactions.

• Responsible for staff claims disbursement, ensure claims are in compliance with company claim policy.

• Perform monthly accounting reconciliation, including bank reconciliation.

• Inventory tracking and updates for the products

• Generating invoices for customer billing based on pre-defined intervals consolidating effort across multiple user locations.

• Support auditing, filing and adherence to statutory requirements.

• Able to handle full sets of books • Office administration

• Any ad-hoc task as assigned.

Job Requirements

• At least a Diploma in Accounting or CAT

• At least 3-5 years of accounting working experience

• Proficient in Microsoft Excel

• Be able to work independently with minimum supervision.

· Customer service executives are mainly responsible for answering customer questions through a variety of means, such as online chats, email, or phone calls.

· They answer any questions the customer may have and then redirect them to the appropriate team or department.

· Helping customers to schedule their appointment.

· Any other ad hoc duties assigned by supervisor or Management.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will work with Prof. Noah Lim under a project on Multicomponent Formulations For Coatings That Increase The Shelf Life of Perishable Goods.

The main responsibilities of the position include:
1. Participate in project operation.
2. Fruit market survey.
3. Screening and optimization of edible components for fruit extension shelf-life coating formulation.
4. Structure analysis of formulated coating/thin film

Qualifications

• Qualifications / Discipline: Bachelor Degree in Chemistry/Materials/Food Science and Technology.

• Skills: SEM, Confocal Microscope, FTIR, HPLC, sensory evaluation, etc.

• Experience: With expertise in food science, formulation development, polymer science, biomaterials.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Delivering excellent service to ensure high levels of customer satisfaction.
  • Motivating the lab store team to meet objectives by training and mentoring staff.
  • Work with the Procurement Head business strategies to attract new customers, expand store traffic, and enhance profitability.
  • Hiring, training, and overseeing new staff.
  • Responding to customer complaints and concerns in a professional manner.
  • Ensuring store compliance with health and safety regulations.
  • Developing and arranging promotional material and in-store displays.
  • Preparing detailed reports on buying trends, customer requirements, and profits.
  • Undertaking store administration duties such as managing store budgets and updating financial records.
  • Monitoring inventory levels and ordering new items.
  • Ensure all operations are conducted within recognized industry health and safety regulations.
  • Devise metrics to measure lab store status and report these figures during monthly management meetings.
  • Conduct internal audits to ensure compliance with health and safety regulations

Qualifications

• General degree, preferably in Supply Chain or Logistics
  • At Least 1 year of relevant Lab Supplies Store or Procurement experience
  • Good interpersonal, communication and people management skills
  • Result oriented, strong attention to details and time management skills
  • Demonstrates commitment to teamwork with good analytical and project mgt skills
  • Experience as a change agent in an organization
  • Familiar with B2B or B2C system
  • Financial and Business Savvy
  • Proficient in Microsoft Office, BI tools.

Responsibilities:

• Handle full set of accounts
• Prepare CPF e-submission and method for CPF calculation rate
• Submission of GST quarterly and other IRAS matters
• Ensuring payments (AP) are prepared promptly for payment to creditors
• Proper recording of Petty Cash cashflow and reimbursement
• Procurement recordings, evaluation and assessment of suppliers and vendors
• Regular updating and uploading of accounting entries especially cashflow
• Collection and tracking of payment of invoices
• Generating financial reports to assist management in decision making, budgeting, costing and forecasting
• Follow the appropriate accounting processes and adhere to process flow
• Update, track and monitor salary payment and records of employee
• Other ad-hoc duties
• 5 days working week

Requirements:

• Atleast 5 years working experience in this role
• Familiar with accounting software, preferably MYOB
• Diploma in Accountancy or equivalent
• Meticulous, organised, good attention to details
• Good English communication skills
• Mature, positive and able to work independently with minimum supervision
• Member of ACCA/LCCI.

Traineeship Description:

-This position reports to the Admin Manager.

-Opportunities for career progression to Admin Executive

Responsibilities:

1. Assist with general office administration & any other duties as assigned by the manager

or director

2. Assist Financial Services Consultants (FSCs) in handling customer requests

3. Liaise with different departments to help FSCs enquire on pending underwriting or

claims processes, existing customers enquiries.
4. Assist FSCs in generating policy summary reports for clients & follow up pending

requirements

5. Provide direct admin support to FSCs such as answering phone calls, scheduling

appointments, directing customers enquries to the appropriate department.

6. Creating powerpoint for meetings, training or webinars

Competencies to learn:

1. You will be proficient in using online platforms to assist FSCs in their client’s requests

2. You will learn how to engage with clients & FSCs professionally

3. Be proficient in designing creative powerpoints for trainings or webinars

4. Elevate skills in telephone techniques & handling objections

Duration of Traineeship / Attachment Offered:

· 6 months

Approved Training Allowance:

· Fresh Graduates $1,800

· Non-Mature Mid-Career Individuals - $1,800

· Mature Mid-Career Individuals - $2,200

Requirements:

This position is open for both recent graduates and mid-career individuals

(mature and non mature).

Graduates interested in this position should possess ITE certification and above.

Mid career individuals from any qualifications level can apply.

· Singaporean / PR

· Proficient in MS Word, Excel & Powerpoint

· Able to multi-task efficiently

· Meticulous and detailed

· Positive Attitude

· Good interpersonal skills

· Able to work together as a team, and independently with minimal or no supervision

This person will provide support for the Middle and High School (MS/HS) Principal in completing their daily tasks in order to help them remain organized and effective in their role as instructional leaders.

1. Able to assist with Substitute Teachers schedules, attendance and timesheets
2. Able to keep track and process Faculty attendance
3. Assists in classroom materials, photocopies and equipment
4. Experience in assisting Principal to maintain clear communication with parents and students through the various communication channels.
5. Assist with record-keeping, both electronic and paper.
6. Able to schedule MS/HS classes in PowerSchool
7. Able to collate monthly MS/HS activities calendar
8. Communicate after school activities to students, parents and teachers
9. Coordinate buses and various activities for MS/HS field trips
10. Support Principal in clerical tasks
11. Able to organize Graduation for HS students

QUALIFICATIONS:

1. Bachelor’s degree preferred.
2. Proficient in computer skills, including google suite applications and Microsoft office.
3. Proficiency in spoken and written English.
4. Highly organized, detail-oriented, and a problem solver.
5. Excellent interpersonal and communication skills.

Our company is currently hiring Part-time Dental Assistant

(Flexible number of days per week)

• Assisting dentist during treatments
• Sterilizing and cleaning of instruments, equipment and clinic
• Related lab work such as casting of models and handling of lab cases
• House keeping duties in maintaining cleaniness of clinic

Requirements:

• Genuine interest in healthcare and caring personality
• Positive attitude with initiative
• Min. 1 year of dental assisting experience required

Salary negotiable; according to years of experience and qualifications

Interested candidates do submit your application or contact us at [email protected] to find out more!

Job Description:

• Assist Producer/Director in production processes for drama, other programme genres and digital content as assigned, from pre-production to post-production.
• Manage production schedules.
• Assist in scouting, managing and contacting talents required for production.
• Conduct location checks and suggest suitable locations for filming and recording.
• Assist Producer/ Director during filming or studio recordings.
• Book and coordinate production facilities.
• Fulfill administrative production processes.

Job Requirements:

• At least A’ Levels or Diploma in Media Studies
• Ability to communicate effectively with all levels of staff and public.
• Ability to work independently.
• Effectively bilingual in English and Malay for business purpose.
• Strong interest in television and media.
• Ability to manage talents and performers.

As we continue to grow, we are seeking a talented and experienced Assistant HR Manager to lead our Recruitment Division. If you are passionate about human resources, thrive in a fast-paced environment, and have a proven track record in recruitment, we want to hear from you!

Responsibilities:

Recruitment Leadership:

• Lead and manage the recruitment team to ensure the acquisition of top talent.
• Develop and implement effective recruitment strategies to meet the organization's hiring needs.

Strategic Planning:

• Collaborate with senior management to align recruitment strategies with overall business objectives.
• Analyze workforce trends and provide insights to support strategic workforce planning.

Candidate Experience:

• Oversee the candidate experience from application to onboarding, ensuring a positive and professional experience for all candidates.

HR Operations:

• Collaborate with other HR functions to streamline HR processes and ensure compliance with relevant employment laws and regulations.

Reporting and Analytics:

• Develop and maintain recruitment metrics and analytics to measure the effectiveness of recruitment strategies.
• 
  

Qualifications:

• Bachelor's degree in Human Resources or a related field.
• 2 years of proven experience in recruitment, with [X] years in a leadership role.
• Strong knowledge of HR best practices and employment laws.
• Excellent communication and interpersonal skills.
• Proven ability to build and maintain positive relationships with internal and external stakeholders.

If you are a strategic thinker with a passion for recruitment and a proven track record of success, we invite you to apply.

To apply, please submit your resume and a cover letter detailing your relevant experience to [[email protected]].

Responsibilities:

This role is responsible for providing business support assistance, corporate strategy(executional) support, and coordinating marketing communications for the CEO office. The role reports to CEO and involves handling various tasks and responsibilities in both offices to ensure the smooth functioning of daily operations and the overall efficiency of the business and the responsibilities associated with the role :

Business Support:

• Provide full secretarial and executive administrative support for the CEO and CSO (Chief Strategy Officer)
• Detailed minute-taking during meetings and presentations during management meetings and when needed by CEO and/or CSO
• Coordinate the corporate communication and prepare corporate presentations needed for internal purposes or external correspondence
• Liaise with Legal Counsel and Regulatory Compliance on managing matters of the business
• Manage scheduling, prioritization and preparation for all engagements and coordinate/plan travel schedules involving the CEO and CSO, and Senior Management Team(where needed)

Corporate Strategy Support:

• Preparation/compilation of management reports, statistics, presentations, meeting agendas, as well as prepare presentation materials for strategic meetings
• Support on corporate strategy project management and tasks
• Understanding budgeting and expense management – financial acumen will be advantageous
• Act as the prime interface to the CEO and working teams, specifically the senior leadership
• Support marketing communications with the Marketing team in terms of project administration and
• Organise CEO office events and team-building sessions
• Other ad-hoc duties as assigned by the CEO

Pre-requisites:

• Education: Degree/ Diploma, Business or the Sciences
• Experience needed: 3 to 5 years of working experience, preferably with the management level
• Professionalism: Maintaining a high level of professionalism in all interactions, including dress, demeanor, and good communication skills, both written and verbal, is crucial in representing the executive and the organization.
• Resourcefulness: ability to find creative solutions to challenges or locate information quickly. Resourcefulness is a valuable trait
• Multitasking capabilities and Flexible: Handling multiple tasks simultaneously and the ability to juggle various responsibilities in a highly organised without becoming overwhelmed is essential. Being flexible and adaptable is key to meeting the shifting demands and a fast-paced environment
• Proficient in MS Office applications (Outlook, Words, Powerpoint, Excel etc) especially Excel and Powerpoint