About the firm
Virtus Law LLP ("VL") is a successor firm to “Arthur Loke LLP” which was established in Singapore in 1981. Virtus is in a formal law alliance ("FLA") with Stephenson Harwood LLP ("SH") established in March 2014.
The FLA is an arrangement between a Singapore law practice (SLP) and a foreign law practice (FLP) which enables us to collaborate while remaining two freestanding law firms. With the FLA, we position ourselves in the market through our distinctive branding known as the “Stephenson Harwood (Singapore) Alliance”.
Team structure
The alliance accounts team currently compromises of a team of nine staff – six for SH and three for VL. The respective teams are responsible for the processing and integrity of information relating to; purchase ledger; credit control; cashiering; billing and the preparation of daily, weekly and monthly reports.
Main responsibilities
We are seeking a detail-oriented and reliable Accounts Assistant to join our VL finance team. This role is responsible for handling various accounting functions, with a primary focus on accounts payable, regulatory authority reconciliation, vendor payments, financial reporting, and supporting audits. The ideal candidate will have excellent attention to detail, organizational skills, and experience with financial software.
The key responsibilities of the role include:
Accounts Payable:
- Verify the accuracy of invoices, including third-party invoices from vendors and other law firms
- Post accounts payable invoices for general vendors such as Marsh, Mercer, StarHub, Grab, and recharged invoices from the alliance offices
- Manage the weekly payment process, including sending office account payment instructions
Regulatory Authority Reconciliation:
- Reconcile transactions from regulatory authorities such as ACRA, CrimsonLogic, MPA, SAL, Lawnet, Stamp Duty, and PC deductions
Payments:
- Process vendor and supplier payments as per payment terms
Concur:
- Review and approve (1st approver) employee expenses in Concur and post approved transactions in alignment of office expense policy
Billings:
- Assist with billing for the MTO Finance, Corporate Finance, and Corporate Secretarial teams
- Provide backup support for other departments
- Handle reversal and reissue of bills (e.g., add/remove co-clients or payable-by parties)
- Follow up to clear any negative anticipated disbursements noted in matter files
Corporate Credit Card:
- Reconcile corporate credit card transactions across all company accounts
StarHub Ltd:
- Activate data roaming for employees and check the accuracy of related bills
Financial Reporting:
- Perform monthly bank reconciliation for Office USD account
- Assist in monthly AP reports printing and reconciliation
- Assist with year-end closing duties, including preparing accounts payable accrual journal entries, etc
Audit Support:
- Support the year-end audit process
- Manage accounts payable audit confirmation and prepare necessary audit working papers
Vendor Giro Form:
- Complete vendor forms, ensuring bank endorsement is obtained whenever required
Adhoc Support:
- Assist with miscellaneous queries and tasks from the Finance Manager/Office Manager
Attributes/Skills required
The successful candidate will be:
- Experienced in a similar role, ideally within a professional services environment
- Experience in using Aderant, or similar PMS systems will be preferred
- Strong organizational and time management abilities to handle multiple tasks and meet deadlines
- Effective communication skills, both written and verbal
- Proactive problem-solving skills and a willingness to learn and adapt to new challenges
- Strong organizational skills
- Attention to detail
- Ability to work both independently and collaboratively
- Proficient in Microsoft Office
This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change
