Admin and Accounts Manager for Architect Firm
3 weeks ago
Accounting Duties:
Financial Record Keeping: Maintain accurate and up-to-date financial records, including managing the general ledger, accounts pa..
Accounting Duties:
- Financial Record Keeping: Maintain accurate and up-to-date financial records, including managing the general ledger, accounts payable, and accounts receivable.
- Invoicing and Collections: Prepare, issue, and follow up on invoices. Manage overdue accounts and collections.
- Bank Reconciliation: Perform monthly bank reconciliations and ensure all transactions are recorded accurately.
- Expense Management: Process and monitor employee expense claims, ensuring compliance with company policies and guidelines.
- Financial Reporting: Prepare monthly statements, including P&L, balance sheets, and cash flow reports.
- Tax and Compliance: Assist with tax reporting and filing, including GST submissions, ensuring compliance with Singaporean tax regulations.
- Audit Support: Provide necessary documentation and information to support internal and external audits.
Administrative Duties:
- Office Management: Oversee daily office operations, including ordering and managing office supplies, maintaining equipment, and ensuring the office environment is tidy and efficient.
- Documentation and Filing: Maintain and organize company records, including contracts, employee files, and financial documents, ensuring they are up-to-date and accessible.
- Communication: Act as a point of contact for clients, suppliers, and employees, handling inquiries and directing them to the appropriate personnel.
- Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations for staff.
- HR Support: Support HR functions, including recruitment processes, onboarding new employees, and maintaining HR documentation and records.
- Other adhoc matters: Pick and pack goods for online sales.
Qualifications:
- Education: Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
- Experience: Minimum of 2-3 years of experience in accounting and administrative roles.
- Language: Chinese and English
- Skills:
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software (Xero) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Knowledge of Singaporean financial and tax regulations, including GST.
Official account of Jobstore.
