Responsibility

• Request quotation and price negotiation with suppliers.
• Prepare purchase order, ensure timely delivery and follow through the complete procurement cycle.
• Responsible for construction material / machinery purchase and to maintain with proper record for receipts and issuance.
• Matching of supplier’s invoices with supporting documents such as PO & DO.
• Generate monthly purchasing report for management.
• Liaise with local and overseas suppliers.
• Administrative tasks on and ad-hoc basis
• Take sufficient steps to minimize project risks.
• Handle the planning and preparation of company contracts.
• Liaise with and support the Project Manager to ensure the project is executed safely and properly
• Ensure compliance with the company’s work health and safety policies, standards and procedures
• Prepare monthly project reports and make presentations at meetings
• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors
• Assess and prepare claims from suppliers.
• Ensure project members use the contract correctly
• Candidate must possess at least Secondary School/O Level, Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma Understanding of procurement process, Good Communication Skills

Interested applicants, please remember to include the following details for us to conduct a more effective job-matching for you:

1. Work experiences and job responsibilities

2. Current and Expected salary

3. Reason for leaving

4. Date of availability

5. Education background

6. Recent photo

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoice before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invoice and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily colelction ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Position Title : Admin cum Operations Executive.

Office Location : Paya Lebar area.

Basic Work Hours : Monday to Friday (8.30am-5.30pm), and Saturday (8.30am-12.30pm).

Basic Salary : $1800-$2200/Month.

Job Description :

- To co-ordinate and liaise between operations, customers and suppliers on works of the company

- Responsible for the co-ordination of tender and site/safety documents

- General administration in the office

- Liaise with suppliers for procurement and ordering of supplies and materials.

To Apply :

WhatsApp your resume to 9151 2519.

OR

Email your resume to [email protected].

OR

Submit your application by clicking the APPLY button.

CHEN JUN KAI - CEI Reg: R1658603

Link2 Manpower Pte Ltd - MOM Reg No. 22C1131

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

5days / Mon-Fri / Chinatown

Responsibilities:

• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Consolidate a business’s financial documents — i.e., bank statements.
• Perform monthly closing and bank reconciliation
• Generate quarterly billing and statement, and GST for submission
• Handle daily finance operations (AR & AP functions)
• Administrative and ad-hoc duties

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Roles & Responsibilities

• Provide Administrative Support
• Handles Shipments Documentations
• Liaise With Overseas Customers
• Co-Ordinates On Shipments

Additional Information Not Written in Publish Job Description

• Training will be provided.
• Mid Career professionals welcome.
• 5 Day work week, with no overtime required.

Responsibilities

• Providing secretarial and admin support to the Managing Director and admin department
• Maintain and update the Managing Director’s calendar, ensuring efficient scheduling of meetings.
• Handle sensitive and maintain confidentiality regarding work, and personal matters with professionalism and discretion.
• Maintain in-house computers and company’s website.
• Other ad-hoc duties assigned by management.

Requirements:

• Diploma / Degree in any field
• Tech-savvy experience and basic IT knowledge in computer
• Strong interpersonal skills
• Ability to multitask and organization skills
• Knowledge of stocks and investment will be added advantage.

Attractive salary and benefits with work life balance will be offered to right candidate

Working Hour – 5 days week

Location : Bishan

Interested applicants, please send detailed resume with photo together with current and expected salary to: Email: [email protected]

Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

We are an established engineering company with more than 18 over years of establishment.

We have a vacancy for an Admin cum HR Assistant position.

Pre-requesite

1. Minimum 2 years of construction experience

2. Some basic knowledge in applying and cancellation for WP/SP passes.

3. Have some procurement experience and able to liaise with suppliers.

4. Bilingual in English and Mandarin due to the nature of work.

5. Matured Candidates are welcome

We are located at 280 Woodlands Industrial Park E5, Harvest@Woodlands, Singapore 757322

Job Description:

• Provide administrative support to team
• Perform accounting related reconciliations
• Maintain an organised filing system of paper and electronic documents.
• Taking calls of clients, responding to emails.

Requirement:

• At least 1 year relevant experience in admin and accounting
• Preferred Diploma holder or minimum GCE ‘O’ level.
• Proficient in MS Office applications
• The ideal candidate is a nice, friendly person, able to multi-task and work independently.
• Working Hours: 5.5 days, Mon – Fri (8.45 am – 5.40 pm), Sat (8.45am - 12.45 pm)

We are seeking a highly organized and detail-oriented Construction Admin cum Account to assist in the management and coordination of construction projects.

Main Duties and Responsibilities:

- Issue invoices in a timely manner.

- Assist in managing and coordinating with various stakeholders, including consultants and contractors.

- Ensure timely issuance of Statements of Account (SOA) and track payments.

- Monitor construction progress, conduct site inspections to ensure compliance, and identify discrepancies.

- Assist in preparing, managing, and administering construction contracts.

- Prepare and submit project progress reports.

- Perform other relevant duties and tasks as assigned.

Requirements:

- Diploma in Administration or a related field.

- At least 2 years of relevant experience in accounting, bookkeeping, or a related field.

- Proficiency in accounting software, drafting tools, and project management systems.

- Excellent coordination and stakeholder management skills, with the ability to work with diverse groups.

- Detail-oriented, organized, and a collaborative team player.

HR duties

· Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.

· Generate HR documents: Employment Contract, Confirmation Letter, etc.

· Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence.

· Manage WP, SP, EP matters - application, renewal, cancellation, monitoring quota details, expiry dates.

· Process payrolls include CPF submission, reporting employee earnings (AIS) in accurate and timely manner.

· Prepare and coordinate employee on-boarding/off-boarding process.

· Undertake any other ad-hoc tasks and responsibilities assigned.

2. Administrative duties

· Manage the office and ensure that all administrative tasks are completed efficiently and effectively.

· Acquire and maintain office furnishing, equipment and supplies eg. Stationery

· Liaise with partners, vendors and suppliers through emails and phone calls.

· Handle the incoming and outgoing mail and correspondence.

· Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims.

· Undertake any other ad-hoc tasks and responsibilities assigned.

Admin cum Account Assistant

$2,400-$3,500

5 working days, 8.30am – 6.00pm

Location: Near Ikea Tampines

Accounting Roles & Responsibilities:

· Process accounts payable and receivable transactions accurately and in a timely manner

· Prepare consolidation and entity level management report for monthly, quarterly, and yearly group reporting

• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Accountant during annual audit process.

· Maintain accurate and up-to-date records in the accounting system

· Quarterly GST submission and assist in preparation of annually corporate tax submission

· Long and short-term cash flow projection and monitoring

• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.

· Prepare letters and emails to remind customers of due payments

· Expenditure variance analysis and monitoring

· Liaison with external auditors pertaining to statutory audit

· Liaison with tax agent on company taxation matters

· Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters

• Ad-hoc duties as and when required.

Job Requirements:

• Diploma or Degree in Human Resources Management, Accounting, Business Administration or related field
• Familiar to MOM rules & regulations is a preferred.
• At least 3 years of human resource and accounting experience is preferred
• Proficient in MS Office - Word, Excel and PowerPoint
• Proficient in HR, Payroll or Accounting software/system. (Infotech, E-Retail, MYOB)
• Well verse in English and Mandarin to liaise with overseas counter-part.
  Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision.
• Attention to details, possesses positive can-do attitude and willing to learn.
• Strong interpersonal and communication skills

Please email your latest resume to [email protected] or whatsapp 9679 8083.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Admin cum Account Assistant

$2,400-$3,500

5 working days, 8.30am – 6.00pm

Location: Near Ikea Tampines

Accounting Roles & Responsibilities:

· Process accounts payable and receivable transactions accurately and in a timely manner

· Prepare consolidation and entity level management report for monthly, quarterly, and yearly group reporting

• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Accountant during annual audit process.

· Maintain accurate and up-to-date records in the accounting system

· Quarterly GST submission and assist in preparation of annually corporate tax submission

· Long and short-term cash flow projection and monitoring

• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.

· Prepare letters and emails to remind customers of due payments

· Expenditure variance analysis and monitoring

· Liaison with external auditors pertaining to statutory audit

· Liaison with tax agent on company taxation matters

· Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters

• Ad-hoc duties as and when required.

Job Requirements:

• Diploma or Degree in Human Resources Management, Accounting, Business Administration or related field
• Familiar to MOM rules & regulations is a preferred.
• At least 3 years of human resource and accounting experience is preferred
• Proficient in MS Office - Word, Excel and PowerPoint
• Proficient in HR, Payroll or Accounting software/system. (Infotech, E-Retail, MYOB)
• Well verse in English and Mandarin to liaise with overseas counter-part.
  Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision.
• Attention to details, possesses positive can-do attitude and willing to learn.
• Strong interpersonal and communication skills

Please email your latest resume to [email protected] or whatsapp 9679 8083.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Roles & Responsibilities

• Create processes and tracks purchase orders.
• Preparing purchase order, stock issue etc.
• Maintains records of orders and inventory and follows up with vendors on shipment and delivery.
• Ensure the purchase made is accurately match with the material requested by the project team
• Material sourcing and negotiate with supplier to get the best deal.
• Filing of documents
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing of documents
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Job Requirements

• Responsible, meticulous and able to prioritize and meet tight deadlines
• Good working attitude and communication skills.
• Able to work in fast pace environment.

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily colelcxtion ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

• Account cum Admin

1. Must be able to use Xero accounting software.
2. General full set accounting functions, Organizes and maintains up-to-date financial records / Cash flow/Sales Invoice process/Filing and Data Archiving/Payroll/Prepare invoices/quotations/ PO, etc
3. Perform general administrative duties and assist with ad-hoc tasks as required.

Position Title: Sales Coordinator cum Admin

Contract Type : Permanent, Full Time

Location : Singapore

Job Description:

• Preparation of PO, invoices, delivery orders and other shipping documents (commercial invoice, packing list etc) as per instruction
• Liaise with customers, suppliers and freight forwarders with shipping arrangements, prepare & follow-up on shipping documentation.

Support sales team on daily administration. Handle email/phone.

• Handle the filing of documentation and record keeping (e.g. invoices and shipping documents)

· Provide office administrative support to ensure smooth operations, eg: Procure pantry items, office supplies and IT servicing arrangements.

• Any ad hoc duties as assigned

Qualification & Requirements:

· Singaporeans and Singapore PR only

· Diploma in Business /Administration/Shipping/Marketing or related field

· At least 2 years’ experience related to sales and shipping activities

· Self-motivated and able to work independently with minimal supervision.

· Good communication skills and email/telephone etiquette

· Exposure to computer hardware/ software is preferred

· Proficiency in MS Office

Other Details:

Working hour: 9:00-17:30 (Mon-Fri)
Annual Leave :12 days (1st year and 2nd year) up to maximum of 15 days (after 2nd year)
Medical Leave :14 days
Medical benefit :S$500/Year (1st year to 3rd year) to S$800/Year (6th Year)
Bonus: AWS + Bonus (Based on personal and company performance)
Transport Allowance : No

Monthly salary:

Salary: S$2,800 to S$3,000 per month

Starting:

ASAP

Key Responsibilities and Requirements:

• At least 1 year of Sales experience within the interior construction sector.
• With presentations and time management skills.
• Diploma / certification in any of the following: Architecture, Interior Design, Project/construction management, Marketing Management or related building construction/ M&E studies, Marketing Management.
• Familiar with, electrical, Celling partition work, carpentry, Tilling work, Awning work, renovation works and fit-out works.
• Experience in managing multiple projects.
• Positive, commitment and “can-do” attitude.
• High integrity, good team player, keen desire to learn, contribute, advance and progress with the company.
• Delivering business/Market share in collaboration with Zonal Sales teams for the year/quarter/month
• Salary+Sales Commission+Yearly Bonus
• Responsible to lead development and implementation of key strategic marketing initiatives for Singapore comprising of PQ, CPC, PDA and Bussmann in order to achieve the Sales Revenue growth in Singapore year on year
• Coordinating market analyses with sales team members and defining appropriate forecasts and plans
• Driving sales efficiency by delivering appropriate product knowledge information and training for each salesperson
• All works Monitoring with subcontractor and handover to clients.
• Monitoring Payment

Job Purpose:

• Provide day-to-day support on HR and admin functions in CM Section
• Manage HR core functions (such as Performance Appraisal, Recruitment, Learning & Development, Safety & Compliance, Employee Benefits)
• Handle office admin matters, as well as contract and the billing related matters (AR & AP)
• Manage & support office events, handle supplier and other ad hoc job assigned

The job role of the Office (HR/Admin) Executive includes:

HR duties:

• resourcing activities, actively advertises job vacancies on various platforms and works with Recruitment Agencies.
• Assist in new hire on-boarding matters, office email/G Suite account/laptop set-up, updating new hire basic personal info in HR system/staff list, preparing new name card and HR orientation, etc
• Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. email/G Suite/SAP account, removing from staff list, tax clearance matters for EP/SP holders resignation confirmation
• Coordinate training initiatives for all employees, responsible for collecting training needs, submitting training for Government funding claims and grant applications.
• Manage office staff medical insurance and WIC matters
• Ensure that HR policies and procedures are in line with GHR and in accordance with Singapore Employment Law, update information on company portal.
• Responsible for Employee internal e-Learning courses, work on HR Compliance together with HQ Legal Team
• Handle leave administration including government paid leave claims
• Administration of MOM reporting and government survey
• Handle company Annual Performance Appraisal
• Administer Employee Master’s records and ensure required personal documents are in place and maintain accurate HR database and up-to-date employees’ records
• Support HR departmental projects and assist with special projects as assigned
• Coordinate with relevant business units on manpower movement, contract renewal, confirmation, transfer, promotion, re-employment, resignation, etc along with respective administration
• Provide response to employee’s enquires on HR-related matters
• Handle Staff Pass, Access Card, and other required ID card processing
• Coordination of basic marketing and social media matters on various platforms to attract new talents
• Staff benefits administration and staff monthly expenses claims
• Perform ad-hoc duties as and when being assigned by the Management

Admin duties:

• Responsible for handling and managing general office administration including but not limited to procurement of office and pantry supplies, stationary supplies, oversee office maintenance and cleanliness, manage supplier and daily on-duty cleaner etc
• Consolidate office invoices and submit reimbursement for payment, work with outsource account vendor on AR & AP matter on weekly basis
• Oversee fixed assets which includes office laptops, phone contract, assets filing and recording
• Assist on staff business travel insurance, travel accommodation booking upon request
• Contribute to the process of Office Improvement Project, events, function, etc
• Review and actively manage the corporate website and company portal
• Provide general administration support to the Management
• Other general administration work and ad hoc duties as required

Job Requirements:

• Diploma/Degree in HR or a related discipline with at least 5 years of working experience in the related field is required for this position
• Strong knowledge in local HR practices, employment law and regulations
• High initiative, independent and ability to thrive in a fast-paced and dynamic environment.
• Meticulous with the ability to multitask and highly adaptable to change
• Able to work with tight deadlines and with can-do attitude, possess initiative and a willingness to learn
• Positive personality with strong communication and interpersonal skills
• Detail-oriented, self-motivated, resourceful, good facilitation and a proactive team player
• Experience in government grants/ funding administration
• Familiar with GSuite and basic IT knowledge
• Experience in SAP SuccessFactor (eg. EC/ECP/Timeoff/LMS/PMS) software will be advantageous

Job Description

• Reports to the General Manager as PA/Secretary.
• Manage the training and development needs of staff and workers.
• Oversee and support projects' Site Admin and Customer Relations Officer role as and when needed.
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Taking minutes of meetings, reports, letters, emails as and when assigned.
• Attend meetings and events.
• Any ad-hoc duties as assigned.

Requirements

• Minimum GCE A Level or Diploma in relevant discipline or equivalent.
• At least 3 years of experience in Administration and Public Relations role.
• A team player with strong sense of responsibility and self-motivation to get tasks done independently.

Job Scope

· Process payroll transaction, calculate staff & general worker’s overtime, and CPF submission.

· Maintain employee annual leave database and process petty cash.

· Prepare employment contracts, KETS (for staff), letters of appointment, and confirmation/ termination letter.

· Prepare job description, post job ads and source for suitable candidates.

· Proper filling for all the invoices and payment vouchers.

· Submission of year-end IR8A and IR21.

· Updating MOM Labour Survey and Occupational Employment Dataset (OED).

· Assist in ISO & GGBS Renewal & Surveillance Audit, BCA registration renewal, GeBiz renewal and BizSafe Renewal.

· Submission of application/ renewal for the Contractor Registration and Builder License under eBACS.

· Assign account codes to all transactions in the accounting system.

· Compile the relevant business documentation used in banking process.

· Coordinate and liaise with relationship managers of the bank.

· Maintain accurate financial records and statements.

· Record transactions and events relating to sales, purchases, receivables, payables and cash.

· Issuing and process payment vouchers, journal and bank reconciliation.

· Preparation and monitor weekly/ daily cash flow.

· Retrieve system reports from the accounting system for managements use.

· Submission of GST return.

· Prepare audit schedules and liase with auditor for the annual audit process.

· Prepare Project Budgeting for audit purpose.

· Coordinate with tax agent with the tax matters of the company.

· Coordinate and liaise with insurance for Performance Bond / Advance Payment Bond matters.

· Coordinate and liaise with insurance agent for Foreign Workers Hospitalisation Insurance renewal, WICA renewal and Machinery Insurance.

· Coordinate with valuer for the machinery valuation matter.

· Perform ad-hoc duties as assigned.

Requirement

*Education: A certificate, diploma, or higher qualification in accounting, administration, or a related field

*Skills: Proficiency in Microsoft Office and the internet, and the ability to use accounting software like MYOB

*Experience: At least two years of relevant work experience

*Language: Proficiency in writing and speaking English

*Other skills: Ability to multitask

Job Description:

• Ensure the accurate inputting/posting of accounting transactions on a day-to-day basis
• Prepare accounts schedules and workings for client use and audit purposes
• Prepare deliverables (management accounts / financial statements) for senior associate's review on a timely basis
• Prepare quarterly GST reports on a timely basis
• Review the payment vouchers prepared by Admin Assistants for payment administration services
• Complete any adhoc duty as assigned, example filling survey form or extract historical information as requested by client.
• Assist the senior associate to attend auditor's requests and ensure that the appropriate documents are prepared

Requirements:

• Degree/Diploma in accountancy / ACCA equivalent / LCCI
• 1- 2 years of working experience